The O365 online environment is not static—as its creator and host, Microsoft regularly introduces new features and updates. That’s just part of utilizing a cloud environment, and we’ll all have to get used to it. If you’ve been using Exchange Online or Office 365 applications for more than a week or two, you may have seen email messages referencing something called “MyAnalytics.”
MyAnalytics is Microsoft’s attempt at providing helpful information about your work week. According to Microsoft, “MyAnalytics provides insights into two of the key factors in personal productivity: how people spend their time and who they spend it with.”
While Microsoft may have the best of intentions, receiving unsolicited weekly reports on your personal Office 365 activities can be disconcerting. It’s important to know that:
1. You are the only person at UTMB who receives this information:
Among other useful things, Microsoft’s MyAnalytics Privacy Guide says, “MyAnalytics has no mechanism or option that allows anyone but the user to access the personalized information that is displayed through these surfaces, unless that person purposefully and independently shares that information. Insights provided by MyAnalytics cannot be used for automated decision-making or for profiling. ”
Further down, Microsoft states that in a few instances, anonymous and very generalized information might be shared with others. The example given is email read rates on emails sent to groups of more than 5 people.
2. You CAN turn these emails off.
From the Microsoft site:
1. Open your dashboard.
2. Select the Settings (gear) icon in the top right.
3. Under MyAnalytics, select Settings.
4. For Dashboard, set the control to Off.
5. Select Save to save your changes.
Note: It might take up to 24 hours for your saved changes to take effect. If you opt yourself out or if an admin opts you out, you can opt back in any time to regain access to your personal dashboard.
Other useful MyAnalytics links: