Administrative Systems

Administrative Information Systems (AIS) maintains the information technology for UTMB's Enterprise Resource Planning (ERP) solutions including Accounting, Budgeting, Finance, Human Resources, Integration, Inventory, Payroll, Student Services, and Supply Chain. Additionally, AIS offers Enterprise Performance Systems (EPS) and Software Development Solutions (SDS).

AIS provides exceptional customer service by applying industry expertise and project leadership to support the business, financial, and compliance needs of UTMB. AIS works closely with other Information Services teams to provide integrated functionality to business partners throughout UTMB. AIS always strives to exceed customer expectations with innovative solutions and a commitment to quality.

Administrative Service Request (ASR) InnovationApplication used for tracking Administrative Request. Access to ASR is a Tivoli Request.
AngelFish Web Analytics
Gather statistics on web sites from the web server logs files.
ArchibusUsed by BOF to maintain an inventory of owned or leased buildings for reporting needs.  Integrated with AutoCAD building floor plans.  Maintains L-code data.
Blackbaud/ Academic WorksStudent scholarship module
CBORDSoftware that runs on card readers to accept daily allowances for purchases.
CG4Asset tracking and management software.  Allows UTMB to maintain a working list of all assets and their known locations
Cobblestone/Contract InsightContract Life-cycle Management Software
Crowe HorwathAccounting software used for budgeting purposes.
Daily AnnouncementsDaily Announcements (online and email)
Eclipse DashboardWeb Interface for Eclipse Projects
ECRTUTMB’s online effort reporting tool. ECRT stands for Effort Certification Reporting Technology.It is also the system that UTMB uses to manage and report cost sharing.
EhcoElectronic hard copy reporting
ePayUTMB Online Payment System
EPSiDecision Support System
ERADHR Database
EverbridgeMass Notification Alerting system
FSA AtlasUsed by Department of International Affairs.  Reports VISA status for foreign employees ONLY.  Separate software is used for students.
GECSGlobal Event Control Server
GHXPunch-out vendors, External site
HyperionWeb-based planning, budgeting and forecasting solution that integrates financial and operational planning processes and improves business predictability. Offers SmartView connection in Excel. Contact with any questions.
ImageNow/ WebNow/ Perceptive ContentImaging and Process Management
InnovationWebsite comprised of multiple applications
Institutional Handbook of Operating Procedures (IHOP)Policies and Procedures Website
IS Alert Home PageApplication and system alert homepage
Jaggaer TCM
Contract management software for purchasing/procurement
KronosTime Collection
Kronos Historical EditsTimekeepers needing to submit a Historical Edit in Kronos
Legal FilesLegal case and matter management system
MHS AtparMobile receiving and delivery in Logistics for Supply Chain; Also supports the receipt and delivery of UTMB mail resources
Mindbreeze Search ApplianceInternal and external (public pages) search for
Mini URL
UTMB's URL shortener
MyUTMBWebsite comprised of multiple Applications including but not limited to Project Requests, Change Control, Electronic Signature, Epic Scanned Documents and House Staff
OHMOccupational Health Management software for the university.
Online DirectoryUTMB Online Directory
Oracle Learn
UTMB Annual Training
Osher Lifelong Learning Institute (Olli)Web Application for Olli Courses offered throughout the year
PBCSPlanning & Budgeting Cloud Service (PBCS) offers Hyperion functionality in a hosted online environment. All active Hyperion & Essbase applications can be accessed via web forms, reports, and SmartView. Contact with any questions
PeopleSoft Campus Solutions (CS) - MyStarStudent Information
PeopleSoft Customer Relationship Management (CRM)Human Resources Benefits and Business Center
PeopleSoft Financial Management (FMS)
Transactional Accounting
PeopleSoft Human Capital Management (HCM)
Human Resources and Payroll
Raiser's EdgeManages donations and fundraising for the university
RightFaxElectronic enterprise faxing solution
SCLogicSupply Chain Delivery & Receiving System
SECCState Employee Charitable Campaign
Select SurveyUTMB survey application server
SitefinityEnterprise web content management system
Training GatewayApplication used for scheduling and signing up for training courses offered by UTMB instructors. Access to Reports is a Tivoli Request. The Administrator role is also a Tivoli Request.
UTMBReportsUTMB Reports to State
Web Design
Web design, from independent web design vendors
Web HostingWeb, Document and Content Management
Web forms (frevvo) builder
WindstarInternational Employee/Vendor analysis for tax purposes.