Pre-Award Toolkit

This toolkit is based on forms and information required for NIH grant proposals. While the same or similar information is required by other funding agencies, the format may differ somewhat. For directions about specific funding organizations or other questions related to grant applications, please contact your PreAward Analyst.

To connect with links to funding agencies and opportunities, you visit our Find Funding page.

General Guidelines
  • Before delivering the application to the Office of Sponsored Programs for review and official signature, the Proposal Routing Form must be completed and signed, to accompany the application.
  • For electronic submissions through requiring SF 424 forms, OSP has developed a helpful tip sheet to get you started and a proposal outline for each section of NIH proposals that have a 12-page limit for research strategy. NIH has also provided an annotated Forms-D packet explaining where common errors occur and how to complete the SF424 forms. There is also a tip sheet available for NIH individual fellowship applications.
  • University policy is to always obtain indirect costs to the maximum extent allowed by the sponsor. If a sponsor does not allow indirect costs, such policy must be provided in writing to OSP at the same time as the routing form. Link to indirect cost waiver.
  • If human subjects or vertebrate animals will be involved, IRB or IACUC approval letters will be required at this time. For protocol instructions, link to IRB Forms or link to IACUC for animals.
  • When the new or competing renewal grant application is complete, it must be submitted to the Office of Sponsored Programs (OSP) Pre-Award for review. Please follow the steps for submitting a grant or subcontract proposal to OSP.
Training Grants
NIH Biosketch sample and template
Budget Guidelines
Information to adapt for proposals (facts & figures)
Other Pertinent Information
UT Research Cyberinfrastructure (UTRC) boilerplate for environment and resources section