The UTMB Web Blog Tips, tech and news for the UTMB web community


  • UTMB web outage scheduled for Sitefinity CMS software upgrade: What it means

    June 9, 2015, 09:45 AM by Pep Valdes

    Hopefully many of you have seen the alert that’s posted for this evening:

    UTMB www.utmb.edu and intranet.utmb.edu home pages and other select sites hosted in the UTMB Sitefinity Web CMS will be unavailable on Thursday, June 9, 2016 starting at 10:30 p.m. for scheduled Siteifnity CMS software version upgrade.If you have any questions please contact Mike Cooper, Marketing and Communications at mgcooper@utmb.edu.

    Upgrades are nothing new, we’ve actually rolled out about five since we launched the tool. However, we’re actually pretty excited to be rolling this upgrade out, as it brings some nice performance enhancements and adds some features that many have been waiting on. The Sitefinity event calendar widget is part of this upgrade, and we’ll be developing templates/styles, training and communication around these new features in the coming days and weeks.

    If you are currently using Sitefinity, there is one thing you need to know: it’s going to look a little different the next time you log into your dashboard. We’re a house divided in our shop on whether the new look is better (OK, maybe I’m the only one that preferred the old look). It does look cleaner and fortunately the functionality is all still there and in the same place, so I don’t think anyone will struggle much once they get adjusted. Not even me. Here’s a screen shot of the old vs. the new:

    Old Sitefinity administration area screens

    New Sitefinity administration area screens

  • Web Reboot video stream now online

    May 13, 2015, 16:15 PM by Pep Valdes

    We were thrilled to welcome and engage about 100 colleagues in Levin Hall on May 12 for the introduction of the 2015 Web Reboot. We had some great questions and discussion, and are looking forward to hosting additional topic- and tool-specific sessions in the future. If you missed the meeting, materials are below, and you can watch the webcast now:

    We’ve placed the meeting materials online for your review:

    Our thanks to videographer Raymond Curran and Classroom & Technical Services for their support, and to all who were able to brave the looming rain to attend.

  • Hope you can join us today for Web Reboot introduction

    May 12, 2015, 16:12 PM by Pep Valdes

    We’re watching the weather and hoping our 10 am meeting doesn’t coincide with a deluge; we’re looking forward to a great discussion.

    The Reboot will introduce new tools, including a simple-yet-sophisticated web content management system, mobile site templates, link and spelling validation, a digital image library, new guidelines and page requirements, social media changes, and training and tutorials to support the web development community and those they serve. The meeting is today,

    Tuesday, May 12, 2015
    10 to 11 a.m.
    Levin Hall North Auditorium

    The meeting is being hosted by the Internet Technology Committee and will be recorded and rebroadcast.

    We’ve placed the meeting materials online for your review:

  • Meeting to introduce “Web Reboot” set for May 12

    May 1, 2015, 16:10 PM by Pep Valdes

    It’s time. After more than a year of work by a team representing every entity at UTMB, it’s time to share the project widely. Are we totally ready? No. We don’t have all the answers (we don’t have all the questions), which is why this is the perfect time to engage the larger community of campus web developers.

    If this is the first you’ve heard of this, the “Web Reboot” is a multifaceted project a year plus in development. The project was developed and is being presented by the Internet Technology Committee (ITC); it was endorsed by the university’s leadership earlier this year.

    The Reboot will introduce new tools including a simple yet sophisticated web content management system, mobile site templates, link and spelling validation, a digital image library, new guidelines and page requirements, social media changes, and training and tutorials to support the web development community and those they serve.

    The meeting is set for Tuesday, May 12, 2015, from 10 to 11 a.m. in Levin Hall North Auditorium.

    We’ll be providing an overview and starting a discussion. Some of the tools are ready now, some are close, others are still in development.

    The meeting will not be streamed but it will be recorded and rebroadcast. The meeting is open to anyone at UTMB with an interest in Internet technology or development. Hope you can join us.

  • What is the 2015 Web Reboot and how will we learn about it?

    February 24, 2015, 14:32 PM by Pep Valdes

    Led by the ITC, the “Web Reboot” is a multifaceted plan consisting of revamped tools, resources, training and policies designed to elevate and enhance UTMB’s Internet presence. At the heart of the project is an approach that emphasizes collaboration, coordination and shared governance to introduce new efficiencies to the institution’s web development teams, and a better, higher-quality experience for the users of UTMB’s web sites.

    A communication plan maps out the strategies to share the plan, introduce the tools and new policies, and engage participants.

    Communication about the Web Reboot will target three primary audiences:

    1)      Leadership, Managers: Will be offered a high-level overview emphasizing the objectives, strategies and capabilities of the project and its components, the opportunities and potential impact on their respective areas. Will be asked for input, and asked to support implementation. (Mike King and Pep Valdes)

    2)      Web Designers, Authors and Content Contributors: Same as above, although this group will also be shown the actual tools in action, be invited to test and use them, and will be the subjects of more focused and targeted outreach and training around the tools and changes. (Multiple members of the ITC, coordinated by Pep Valdes and Matt Havard)

    3)    Web Developers and Programmers: This group will plan and develop the “back end”: they will install and implement the tools, develop the programming to create functionality, develop modules to be shared with designers, authors and contributors. They will also maintain code and set and maintain programming/development standards. (Mike Cooper, Mark Schultze)    

    Timeline

    Communication about the Web Reboot will take place throughout 2015, starting with leadership and managers. (Jan. – Mar. 2015). Communication to our other two key audiences (designers, authors and content contributors plus web developers and programmers) began in February 2015 and follow parallel, continuous tracks. The bulk of the detailed communication and messaging will be in place and launch by spring 2015, with the implementation/adoption of many the key “Web Reboot” tools, templates and guidelines under way by December 2015.

  • What is this “ITC”?

    January 30, 2015, 16:29 PM by Pep Valdes

    People at large organizations like UTMB love acronyms; for the past couple of years a new one has been circulating, and it’s likely you’ve not heard it. The “ITC” is UTMB’s “Internet Technology Commitee.” It’s a small group set up in 2012 by the former CIO Ralph Farr and the current CIO Todd Leach (who was second in command at the time). The charge is set out in the group’s charter:

    The ITC is charged with providing strategic alignment with institutional prioritiesand establishing the policies and guidelines that the university will abide by when developing and updating content targeting patients, students, employees, alumni, donors and other constituents.

    This group will ensure there is consistency across mission areas in branding and functionality. Examples of issues and technologies that the ITC will provide guidance on include online branding, web sites, social media, and mobile/tablet device delivery.

    The standing members of the group are below, they are frequently joined by others who contribute specific expertise, insights or perspective on different topics:

    • Tonya R. Broussard, Business and Finance
    • Matt Havard, Information Services/B&F
    • Mike J. King, Information Services/B&F
    • Toby Smith, Information Services/B&F
    • Dr. Chris Edwards, Health System
    • Mary Feldhusen, Health System
    • Tim Hilt, Nursing Service/Health System
    • Barb Petit, SOM/Surgery & Orthopaedics
    • Cynde Ferris, SON/Provost
    • Chris Tucker, SON/Provost
    • Mary Jo Singleton, Provost
    • Mark Schultze, Provost
    • Dr. Lindsay Sonstein, SOM/Provost
    • Mike Cooper, Marketing & Communications
    • Melissa Harman, Marketing & Communications
    • Pep Valdes, Marketing & Communications
  • A look back and a look ahead

    January 27, 2015, 16:13 PM by Pep Valdes
    There’s some rumbling underfoot in the UTMB Web World, and it’s not the “Big Dig” that has streets torn up around campus for the work on utilities and infrastructure. We (Internet Technology Committee) have been working quietly but steadily in the background, assessing tools, acquiring new capabilities, building the digital web equivalent of the robust infrastructure that the construction teams are burying under campus. Many of you have seen or heard about bits and pieces of it: mobile templates, inventory tool, site checking capabilities, image library, a new CMS. Now it’s almost time to reveal the entire package. While we can’t squeeze it all in a single post, we can share an infographic that summarizes 2014 and lays the groundwork for 2015 and beyond.

    Infographic of ITC Web Update and Goals
  • We’re ready to run a report for you

    February 6, 2014, 15:37 PM by Pep Valdes

    Last November we started testing and piloting a new quality tool that scans UTMB’s public facing sites looking for broken links, misspelled words and accessibility issues. It also has a nifty inventory feature that lists the number and types of pages, types of files, problematic content. During testing, we used the tool aggressively on UTMBHealth.com (our patient portal); more recently we’ve begun targeting our edu sites. Developers in our schools were also among our initial group of testers, and some other high profiles sites such as IHOPwere in the first round.

    The consensus: we like the tool, it’s proven useful. We still have a lot of work to do to address all the issues. But as we do, we’re also ready to help you with your sites by running some reports for the resources you manage. If you have a public facing site (not on our intranet and not a blog or business app on a dedicated server like MyChart), we can auto-generate a weekly report for you of potential problems. If that’s not enough, we can get you access to an online dashboard.

    Speaking from personal experience, it’s very gratifying to watch the reported errors drop. One little glitch in your navigation or a relocated/missing document in a shared footer can generate a lot of errors.

    To request this service, contact Melissa Harman or Pep Valdes with your directories or sites to be scanned.

    A recent screen capture of a UTMBHealth.com report

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