OnCore System

UPDATED PROCESS:

Click the link below for access

HUMAN SUBJECTS NEW STUDY SUBMISSION FORM

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The Office of Clinical Research, along with Information Services, is implementing a new Clinical Trial Management System (CTMS) to replace Velos.

The new system, OnCore, will provide UTMB's research enterprise with significantly improved stability, functionality, and reporting for clinical research activity.

For information on the transition, or for any questions, contact the Office of Clinical Research.

Resource Links

Find Your Trusted Requester

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UTMB Map of Study Sites

Effective July 21, 2023, the Office of Clinical Research (OCR) will create ALL NEW studies in OnCore on behalf of the investigator/study team!

NEW PROCESS:

Access and download the Human Subjects New Study Submission Form.
Complete the questions in the form.
Email the completed form to OnCore@UTMB.edu.
OCR will create the study in OnCore and pull it into InfoEd.
The Investigator and form submitter will receive an email from OCR with the IRB #. Login to InfoEd to enter your IRB # in the search field (Top, right corner of screen). Complete your submission for IRB review.

More Details:

Currently the form is an Excel spreadsheet, however, a webform is being built to replace it.
The form is interactive to provide definitions and clarifications as well as skip logic.
Any forms submitted with blanks or incorrect information will be returned to the submitter for completion or correction prior to creating the study in OnCore.
OCR tries to process new studies the same day of receipt, however, this is dependent on staffing and new study volume. It may be 2-3 business days before you receive your IRB #.
If your form is returned for completion or correction, OCR will NOT begin entering it in OnCore until it is both complete and correct. Failure to respond or return the form timely will result in delayed study creation.

STUDY ROLE	ONCORE TRAINING	ONCORE ACCESS	ONCORE TIVOLI REQUEST	INFOED TIVOLI REQUEST
Researchers – No subject management	NO	NO	NO	YES
Study Teams – No subject management	NO	NO	NO	YES
Researchers with subject management	YES – SUBJECT MGT ONLY [unless delegated to a study team]	YES – SUBJECT MGT [unless delegated to a study team]	YES – SUBJECT MGT ONLY [unless delegated to a study team]	YES
Study Teams with subject management	YES	YES	YES	YES