John Sealy School of Medicine Academic Affairs: Employee Resources

A resource-portal created to provide personal and professional support
and encouragement to all Academic Affairs employees.


JSSOM Academic Affairs Emergency Information
Review our Business Continuity Plans, download the JSSOM AA Evacuation Checklist and Call-Tree information.
Download Emergency Evacuation Information

JSSOM Academic Affairs AESC Pre-Approval Form
Our new AESC Pre-Approval Form is now available for faculty and staff submissions. Access the form by clicking here: AESC Pre-Approval Form

JSSOM Employee Onboarding and Exit Checklist
New and exiting employees must follow UTMB protocols to make sure all processing steps and procedures are followed. Access the Onboarding and Exit Checklist by clicking here: JSSOM Employee Onboarding and Exit Checklist

Academic Affairs All-Star Award
The John Sealy School of Medicine Academic Affairs All-Star Award (AAA Award) has been created to recognize employees within Academic Affairs for going above and beyond. Employees can be recognized by peers, subordinates and supervisors for their outstanding work and the AAA Award can be utilized by any employee in any of the John Sealy School of Medicine Academic Affairs departments (Office of Continuing Education, Educational Affairs, Educational Development, Instructional Management Office, Office of Clinical Education, Student Affairs and Physician Assistant Studies). If you would like to submit an AAA Award for someone, you can do so by clicking here: Academic Affairs All-Star Award

Commitment to the Art of Medicine (CAM) Award
Do you have a colleague or know someone (faculty, staff, fellow, resident or student) who deserves recognition for their outstanding work in the Art of Medicine? Then CLICK HERE to nominate them for a CAM award! One faculty or staff member and one fellow, resident or student will be selected each month by a committee to be featured on the UTMB Daily Announcements and each will receive a certificate of recognition. This award is supported by The Dibrell Family Professorship in the Art of Medicine which underscores the Dibrell family's deep passion for education. In establishing the endowment, they help our faculty, staff, fellows, residents and students to foster a caring environment that instills a strong sense of compassion and respect while fulfilling their life dreams and performing work that is so important to us all!
Click HERE to view all previous CAM Award Winners.

Academic Affairs Spotlight (We Want You!!!)
We would love to learn more about YOU. We will use information submitted to highlight individuals via the Weekly Relay. Not only will it give us a chance to "brag" on each of you, but it also gives others an opportunity to learn a little more about what you do professionally and, if you choose to share, a bit about you personally. Please send your information (donít forget to upload a photo!) via the form found here: Academic Affairs Spotlight-Form.


Emergency Contact Information
In the event of an adverse event, please provide your emergency contact information. You may login at any time to update your information by clicking the following link: UPDATE MY EMERGENCY CONTACT INFO.


Administrative Professionals Association
APA is a group of Administrative Professionals who are dedicated to promoting personal and professional development. Membership in this organization is open to anyone currently employed or retired from The University of Texas Medical Branch in any administrative professional position.


UTMB Learn
UTMB Learn is a cloud-based learning management system used to administer and maintain UTMB's professional development and compliance-related training.

UT System Learning Zone
The UT System Learning Zone is a free online library of books, training courses, videos and other learning assets that is available 24 hours a day, 7 days a week to all employees. The learning platform is self-paced and covers a wide variety of subject matter to meet the multi-faceted training needs of our employees:

  • Microsoft Office applications, including Excel and PowerPoint
  • Information technology and security
  • Budget and financial management
  • Acquisition management
  • Project management skills
  • HR development
  • Leadership skills and more

Coaching at UTMB
This program utilizes three functional methodologies of coaching to improve performance and refine professional behaviors:

  • Transitional coaching (strategic hires and internal promotions)
  • Coaching for success (helping leaders get even better)
  • Coaching for performance (performance intervention)

Physician Leadership Academy
The outcomes expected from the academy are that participants will increase their knowledge and understanding of themselves, management practices, and the business of health care, develop their skills in leading people and processes in a health care environment, and increase their confidence in applying their new skills on the job.


Colleges and Universities
These institutions of higher learning offer various opportunities to gain a higher degree/certification/training: