Section 1: Responsibilities of Membership
The prime responsibility of the Senate shall be to represent the entire Faculty of UTMB concerning issues that pertain to the entire institution. In that respect, the Senate shall
be comprised of Faculty who shall endeavor to advance the welfare of the entire institution. The Senators shall also be charged with bringing issues from the schools from which they are elected to the Senate and informing their schools about issues
being considered by the Senate.
Section 2: Composition of Membership
Each school (Graduate School of Biomedical Sciences, School of Health Professions, John Sealy School of Medicine, and the School of Nursing,
and the School of Public and Population Health) at UTMB shall be represented in the Senate. The number of representatives from each school shall be as follows:
Graduate School of Biomedical Sciences, six (6);
School of Health Professions,
John Sealy School of Medicine, ten (10);
School of Nursing, five (5);
School of Public and Population Health, three (3).
Section 3: Eligibility for Membership
All Faculty members ranging from Instructor to Professor, as defined by the Regent's Rules, shall be eligible for membership in the Senate. Each School shall decide which other academic
ranks shall qualify individually for eligibility for membership in the Senate. In the event the Faculty member has joint responsibilities in two or more schools within UTMB, the faculty member shall represent the school he or she was elected (i.e.
SOM or GSBS) in the Senate. Furthermore, each School shall decide, on an individual basis, about the eligibility of department chairs or other administrators to serve in elected positions representing the Faculty.
Section 4: Election Procedure for Senate Members
In June of each academic year, the appropriate number of Senate representatives shall be elected by the Faculty of each school at UTMB. The outgoing Chair of the Senate shall notify the Dean of each School that such an election shall be
held and indicate the appropriate number of representatives to be chosen. The nomination and election process shall be monitored by the incumbent Senate members, and shall follow the following procedures: 1.) Candidates shall be nominated by the Faculty
of each School; 2.) Those candidates receiving the highest number of votes shall be elected; and, 3.) The Deans of the schools shall inform the outgoing Chair of the Senate of the election results prior to the August Senate meeting. The Faculty Senate
Chair will announce the election results to the Senators.
Section 5: Term of Office for Senate Members
Term of office for Senate members shall be two years commencing in September of the year elected. A maximum
of two full consecutive two-year terms shall be allowed for each member of the Senate. Exceptions are allowed if a Senator is elected as Chair-Elect or Chair, necessitating a third term on the Senate. After serving two full consecutive two-year terms,
a Faculty member may be re-elected in any but the immediate election cycle. Senators elected to fill an unexpired term can be elected to a maximum of 2, 2 year terms following the completion of the partial term.
Section 6: Vacancies of Senate Members
Vacancies on the Senate that occur before regularly scheduled elections shall be filled by a special election called by the Faculty of the School with the vacancy. If a senator is unable to attend more than three consecutive meetings per year,
he or she shall either rescind the position or request a temporary replacement. As early as possible, the Senator shall send a formal letter to the Chair of the Senate explaining the situation. The Chair of the Senate and the majority of the Executive
Committee of the Senate (Past Chair, Chair-Elect and Committee Chairs) shall determine what action is necessary to ensure the Senator's School has the representation required. When the decision for action has been made, the Chair of the Senate shall
inform both the appealing Senator and the Dean of the affected School of the need for either an interim replacement or another Faculty to fulfill the remaining obligations of the Senate term. Once an interim Senator has been elected by the Faculty
of the affected School, the Chair of the Senate shall be informed. A Faculty member of the United States military shall not lose his or her position on the Senate during deployment. An interim replacement, preferably a previous Senator, shall temporarily
fulfill the obligations of the deployed Faculty. Upon return of the deployed Faculty, the interim Senator shall update the returning Faculty on the activities that occurred during that deployment.
Section 7: Loss of Senate Appointment
Any member of the Senate, other than an ex officio, who has been absent from three consecutive scheduled meetings or four total meetings during the Senate year (September through August) shall forfeit the position. There will be no excused
absences. A replacement for the Senator shall be chosen by the procedure for filling vacancies described in Article 3, Section 4 of the Bylaws. The newly-elected Senator shall assume responsibilities at the first regularly scheduled Senate meeting
following his/her election. The Chair of the Senate shall monitor attendance and implement procedures leading to loss of appointment and replacement.
Section 8: Ex Officio Membership
In addition to the immediate
past chair of the Senate, the following individuals shall serve as ex officio members of the Senate: The President and Provost of UTMB or their designees. The Deans of the Graduate School of Biomedical Sciences, School of Health Professions, John Sealy School
of Medicine and School of Nursing, School of Public and Population Health or their designees. Designees shall be a member of the UTMB faculty. Other members of the UTMB Faculty may be invited to serve as ex officio members by the Executive Committee of the Senate. Ex officio
members of the Senate shall not be eligible to vote or hold a Faculty Senate office.