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Mail Services: Mail Automation

Types of Services

Specifications


Types of Services

When you want to free up valuable staff time and get your materials into the mail stream without delay, Mail Services' high-speed document inserter can meet your needs. It can also insert personalized documents of variable length such as financial statements. Whether you have items that require folding (cut sheets) such as letters; or separate enclosures such as return envelopes, brochures, fliers, or postcards; we can put it all together for you in one continuous manufacturing operation that includes mechanically folding, gathering and inserting:

Folding: There are several types of folds available on our automatic folding equipment.
Insertion:
The insertion of correspondence, reprints and other printed matter into pre-addressed or window envelopes is available. The inserting machine will mechanically insert up to five enclosures into a mailing envelope and seal the envelopes.
Metering:
Once the envelopes are sealed by the inserting machine, they will run through the postal metering machine.

Our equipment can fold and insert mail into envelopes ready for metering at a rate up to 7,000 pieces per hour, depending on the different types of enclosures.

When addressing mail for automation services, type, machine or hand print all address information.

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Specifications Envelopes:

  • Number 10, letter-size envelopes must be used
  • Window envelopes require production testing
  • Envelope flap size should be between 1-1/4” and 2-1/4”
  • Minimum Paper Weight: Basis weight of 50 lbs.
Enclosures:
  • Minimum Size: 6” (L) x 4” (W)
  • Maximum Size: 9-7/8” (L) x 6” (W)
  • Thickness: 1/2”
  • Clearance: 1/4” from top of envelope throat to insure flap closure; 1/2’” inside envelope from side - to-side to ensure a smooth fit
  • Minimum Paper Weight: Basis weight of 25 lbs.
  • For up to five enclosures, each item (including the envelope) must not weigh more than 2 oz.
Paper Fold:
  • Machine pre-fold all material (you may use our folding services)
  • Inserts require letter fold (not accordion)
  • Inserts must be folded separately (not collated)

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Learn More

Contact us by phone at 409.747.3260
mail.services@utmb.edu

Business Hours
Mail Center
M-F 8:00 a.m. - 5:00 p.m.
Mail Automation
M-F 7:00 a.m.- 4:00 p.m.

Holiday Hours
Mail Operations observes the Clinical Enterprise Holiday schedule

Location
Rebecca Sealy Hospital
301 University Blvd
2nd Floor, Room 2.802
Galveston, Texas
77555-0102