Informatics

The Informatics Team supports all Supply Chain IT systems and applications at UTMB. These applications ensure the availability and accuracy of the information that supports the Health Care, Research, Academic, and Institutional Support at UTMB. They include several modules in the Peoplesoft Enterprise Resource Planning (ERP) System such as Peoplesoft Item Master, Peoplesoft Inventory, Peoplesoft Purchasing (including EPro), Peoplesoft Supplier Management, GHX Electronic Data Exchange (EDI), Bar Code Technology, Ecommerce (GHX and Jaggaer Punchouts). The Informatics Team also supports the GHX Interface and Omnicell Interface daily to ensure timely data transfers and is responsible for providing scheduled and ad hoc reports and queries from numerous PeopleSoft Supply Chain modules to internal Supply Chain staff as well as other UTMB and external customers.

Informatics Detail

  • ECommerce

    Total Contract Manager (TCM)

    1. General use and navigation instructions.
    2. Contract template(s) maintenance.
    3. Form Request template(s) maintenance.
    4. Approval rule(s) upkeep.

    Jagger Punch-out- Market Place

    1. Monitor PO distribution to ensure timely order transfer and resolve any PO dispatch issues.
    2. Monitor incoming Supplier invoices.
    3. Assist users with use and navigation of the shopping tool.
    4. Update Supplier information as needed.

    Supplier Enablement’s

    Work with invited Suppliers to add their specialized catalog(s) to the Market Place and make available for UTMB requisitions.

    User Profiles

    Create and maintain UTMB user profiles in Jaggaer, for use with the Market Place and Total Contract Manger (TCM)

    EDI Match Exceptions

    Assist with PO price match exceptions, for orders created in the Market Place, using the historical information to support discrepancy resolution. 
  • Item Master

    1. New Item add request

    Add new items into item master on request

    2. Item Change request via web-forms

    Make changes to items in the item master for the following fields on request:

    • Description
    • Status
    • Category
    • Account Number
    • Vendor and Priority
    • Vendor part number
    • Vendor Location
    • Unit of Measure
    • Conversion Rate
    • Price
    • Manufacturer
    • Manufacturer Part Number
    • Contract Number

    3. GHX NuVia Integration to item updates

    • Monitors and systematically corrects the local item master by removing duplicates and infilling clinical and financial information
    • Access the most up-to-date and largest repository of verified supply item data
    • Complete, custom and multiple item descriptions meet the needs of downstream systems
    • Utilize UNSPCS to provide categorization and support value analysis efforts
  • Supplier Management
    1. Vendor setups
    • Independent Contractor Setup
    • International Vendor setup
    • CMC setups
    • General Supplier setup

    2. Non-Supplier setups

    • Non-PO setups
    • Refund
    • Honorarium setups

    3. Vendor Maintenance

    • ACH Add/Updates
    • Vendor Deactivation
    • Add/Update general information for the supplier
    • SUA Updates
    • W-9 changes
    • Verify with IRS if TPID matches
    • Warrant Hold removal with purchasing approval

    4.  Item Master vendor changes

    5.  GHX vendor Account setup/ PS integration

    6.  1099 Setups & changes

  • GHX - Global Healthcare Exchange

    My Exchange

    My Exchange automates the ordering process through systems integration, reduces manual work and provides current data to validate order information with visibility into all orders being placed. You can track the life of an order with just a few clicks and find transaction and order information identical to your trading partner’s data and descriptions. Resolution to exceptions is accelerated with “in application” communication that keeps pertinent information needed for decision easily accessible.

    Contract Center Expert

    • Automated contract price management
    • Price exceptions tracked at the contract level
    • View metrics in My Exchange
    • A scalable solution and ongoing communication with suppliers
    • Identifies and updates contract prices and aligns with your item master
    • Generates contract match analysis reports, key performance measurements and metrics

    Business Intelligence Reporting

    Cloud-based application that measures and tracks supply chain metrics providing you with greater visibility into operational and financial performance. Using interactive graphs and charting tools to visually represent key performance indicators (KPIs), you are able to prioritize supply chain efforts and initiatives based on current data and peer insight.

    GHX NuVia

    • Monitors and systematically corrects the local item master by removing duplicates and infilling clinical and financial information
    • Access the most up-to-date and largest repository of verified supply item data
    • Complete, custom and multiple item descriptions meet the needs of downstream systems
    • Utilize UNSPCS to provide categorization and support value analysis efforts
    • Utilize up-to-date product information
    • Access to over 4 million enriched and validated medical-surgical supply items in the GHX catalog
    • Power Sourcing to load item data in bulk and return matched items from the GHX proprietary item catalog
    • Manufacturer and vendor part number lookup and validation
    • UNSPSC categorization
    • Customized item descriptions based on GHX attribution
    • Option for HCPCS lookup for reimbursement maximization
  • PeopleSoft Inventory
    Provides support and maintenance for med/surg nursing unit supply PARs; troubleshoots job processes and interface system ordering issues; maintains and/or correct data for accuracy regarding inventory on-hands and reorder points as needed; creates and maintains appropriate cost accounting rules to support the inventory systems; and perform reporting for inventory systems regarding analytics, most commonly inventory usage and department spending.
  • PeopleSoft EProcurement
    Manages and provides technical support to PeopleSoft FMS Supply Chain Procurement Modules consisting of Procurement, Item Master, eProcurement, Supplier Management and related components ensuring successful interoperability with departmental module owners, institutional users, and supplier partners. Responsibilities also encompass database table maintenance, systems testing, and coordination of application updates and improvements. Additionally, guidance and support is provided for technical integrations with internal institutional ancillary systems and external 3rd party applications.