Time Administration

Getting Access to Kronos

There are three levels of access to Kronos:

• Employees recording their time using a phone
• Employees recording their time using a pc
• Employees who are Timekeepers / Managers for their area.

The decision concerning which level of access will be granted to you has been determined by your department.

If you are recording your time using a phone:

• UTMB Employees are able to clock in and out shortly after they are actually "hired" into the system. No additional paperwork is required.
• Your Timekeeper / Manager should have instructions on how to use the phone system.

If you will be recording your time using a PC, you will need to:

• Have your Trusted Requestor fill out an IRAM form before you can be granted access.
• Your Timekeeper / Manager should have a reference guide to use once your training is complete.

If you are a Timekeeper or Manager:

• ALL Timekeepers and Managers must attend training before access is granted to edit and sign-off on timecards.  Register for the 4 hour classes here.

• Once you've attended class, your trusted requestor for your department will need to fill out an IRAM form for you to be granted access.

All employees:
All employees may view their time detail by following the "My Time Detail" link found on the left hand side of all the Kronos screens.  You will need a UTMB login to view your time detail.  If you do not have a UTMB login, your trusted requestor for your department will need to fill out an IRAM form for you to be granted access.

Access from an off-campus PC
To access Kronos from an off-campus PC, you must be using UTMB Dial-Up or VPN access.