Time Administration

TimeStamp

• Kronos MyTimeStamp (Citrix) - Quick Start Guide
• Kronos Punch.utmb.edu - Quick Start Guide

Timeclock

• Kronos Timeclock - Quick Start Guide
• Kronos TimeClock Work Rules & Transfer or Float Documentation
• New Device Ordering Procedure
  
• Proximity Badge Enrollment    
  • Prox Registration Station Locations
    
    • Galveston Campus – Rebecca Sealy Bldg. Suite 2.756 (Office hours: Mon – Fri 8am – 5pm)
    • League City Campus – Medical Plaza 1 Bldg. Suite 1.400 (Office hours: Mon – Wed & Fri 8am – 5pm – Closed between 12pm – 1pm)
    • Clear Lake Campus – 250 Blossom St 3^rd Floor Suite 3.102A (Office hours: Thursdays 8:30am – 4:30pm – Closed between 12pm – 1pm)

UKG Workforce Mobile App 

• utmb.edu/Time/Kronos-Mobile
• Request Access via ITIM Role: Kronos Mobile PUNCH
• Requires VP Approval; not available in all areas

*Note some general clocking strategies:

• CMC users are not affected by these changes, and will continue to use CMC Kronos Clocks.
• Nursing Services will largely use new Kronos Clocks and PCs to punch on the 4 major campuses. 
• Clinics will continue to punch through PCs as they always have. 
• HCSS Contractors will have to comply with their reporting areas clocking plan.

• Each department will need to determine which option(s) will work best for all impacted employees.
• Revise departmental clocking policies and procedures. For guidance, please reach out to your leader or HR Business Partner.
• Discuss this upcoming change with your impacted employees for awareness.

It is Recommended that departments create a departmental training document. Here are templates that can be updated as needed.

• Kronos Training Exempt
• Kronos Training Non-Exempt
• Kronos Training Monthly
• myPTO Kronos Systems Training (utmb.edu) For Managers, Timekeepers, and Employees

• Assistance with clocking options - email AIS Business Process Management for assistance.
• Assistance with timecard questions - email Payroll Services for assistance.
• Assistance with updating a department’s policy and procedures - Contact your HR Business Partner.

Q: Are there any changes for exempt employees?
A: There are no changes for exempt employees unless they are shift-eligible.

Q: What is changing?
A: This is only to replace non-Exempt punching through the Teletime method. 

Q: When an On-Call employee gets called back in to work, what do they do?
A: On Call employees can use a PC, or Kronos Clock by using Work Rule Transfer. The order of the options have changed from Teletime, so please read carefully.