1. The announcement must be related to UTMB.
The purpose of the Daily Announcements is to inform UTMB faculty, staff, and
students about issues, events, and opportunities relevant to them. It is not
for advertising events unrelated to UTMB, its mission, goals or business.
2. If it is not obvious how an announcement relates to UTMB, the relationship must be made clear in the announcement message.
An example: An announcement about a garage sale is generally not UTMB business.
A garage sale hosted on campus by a registered student group to raise money
for scholarships is. Distinctions of this sort--sponsorship of an activity,
event, or message--should be made in messages, as appropriate.
3. Announcements may not be used to promote a business, commercial venture or for the personal gain of any UTMB employee.
There are two exceptions: Offers publicized by Human
Resources' Organizational Development, Training &
Recognition as a benefit to employees,
highlighting when a community business has partnered with the university to make
special offers to staff and students (reduced price sporting
event tickets, other special offers).
And, for campus services that have a contractual or policy relationship with
UTMB and make occasional use of the announcements for commercial messages
(e.g. Bookstore, parking, food services).
4. Each announcement must include a contact name, phone
number and email address for questions or additional
The web-based submission tool supports this requirement.
5. As a general guideline, an announcement should not be
posted more than three times. Publishing dates are
determined by the person submitting the announcement. In
some cases, it may be appropriate to post a message over a
longer period of time. If in doubt, please
contact us to consult.
6. The announcements are not a public forum or discussion tool.
They may not be used to air complaints or criticisms, raise
issues or review practices, or make any sort of attack on a
person or idea. The announcements are a mechanism for
communicating to a wide audience about activities, events,
7. The announcements are
distributed to all UTMB faculty, students, and staff--announcements should be of interest to this wide audience.
Each recipient must take the time to open, review and
ultimately discard each set of announcements. Please keep
this in mind as you
consider an announcement. Daily announcements should not be used when a distribution
list or direct e-mailing to a subset of the campus is a viable alternative.
These guidelines may be revised as the tool is further
developed, as new features become available, and as readers
offer feedback on the merits of the service.