UTMB Announcements for 8/1/2014

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Check the Events Calendar for today.

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**TODAY** Pharmacology & Toxicology Student Summer Seminar Series
Payroll and Asset Management Fiscal Year-End 2014 Deadlines
New July Friday Focus Available Online!
Holiday Events
General Accounting Fiscal Year-End 2014 Deadlines
Retiree Benefit Meeting
Electronic Cost Transfers - Beginning to End
Neuroscience & Cell Biology Faculty Candidate Seminar
Neuroscience Grand Rounds
2014/2015 FEDERAL WORK STUDY

Repeat AnnouncementsFirst Published
DON’T WAIT. NOW IS A GREAT TIME TO GET LASIK7/31/2014
***Moody Medical Library Classes – August/September 2014***7/31/2014
USE 2013-2014 SUPERIOR VISION BENEFITS BEFORE YOU LOSE THEM7/31/2014
Volunteers 18 and Older Are Needed for a Human Cytomegalovirus (HCMV) Vaccine Study7/30/2014
REGISTERING OF FACULTY AND STAFF ORGANIZATIONS7/28/2014
2014 PROFESSIONALISM SUMMIT7/30/2014
Breastfeeding Management August 4th or 5th, 2014 (CEU)7/31/2014

**TODAY** Pharmacology & Toxicology Student Summer Seminar Series
First Published 8/1/2014

Pharmacology & Toxicology Graduate Program

Graduate School of Biomedical Sciences

and

The Department of Pharmacology and Toxicology

Present a

Qualifying Proposal Seminar by

Shariq Ali

Graduate Assistant

"Paclitaxel Nanoparticles for Breast Cancer Therapy During Pregnancy"

***TODAY***

Noon - 1:00 p.m.

BSB Auditorium, 2.212

Contact:     Email: Penny S. Welsh     For: Pharmacology & Toxicology     Phone: 2-9626     Fax: 2-9642
 
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Payroll and Asset Management Fiscal Year-End 2014 Deadlines
First Published 8/1/2014

**PAYROLL SERVICES**

KRONOS Time Keeping

Biweekly

All leave time used through Friday, August 29, 2014 for bi-weekly paid employees must be reported on timecards by 5:00 PM August 29, 2014.   All vacation leave balances existing in KRONOS at 5:00 PM on August 31, 2014 which exceed the maximum carryover amounts will be converted to sick leave. 

Monthly

All leave time used through Sunday, August 31, 2014 for monthly paid employees must be reported on timecards by 5:00 PM August 31, 2014. All vacation leave balances existing in KRONOS at 5:00 PM on August 31, 2014 which exceed the maximum carryover amounts will be converted to sick leave. 

Failure to update timecards by the designated dates/times above will result in the rollover of vacation leave balances exceeding the maximum carryover amounts.  No adjustments will be made in FY2014 to correct timecards by moving accrued vacation hours out of sick leave.

 

 Salary Cost Transfers and Prospective Funding Changes

Please adhere to deadlines provided to you by the HR Benefits and Business Center (HRBBC).

**ASSET MANAGEMENT**

Annual Inventory

The last day to meet the Institutional Goal of locating and accounting for 100% of all assets via scanning or other means (disposition forms, loan forms, unscannable assets schedule, untaggable assets schedule, etc.) is July 31, 2014.  However, Asset custodians who have yet to complete the inventory process are able to account for assets through August 29, 2014.  Inventory status reports are being forwarded to UTMB Executive Leadership on a weekly basis identifying departments that are delinquent in completing their asset inventory.
 

Asset Transfers


All Inter-Departmental Transfers (IDR's) of assets should be approved/ accepted by the receiving department by 5 p.m., Friday, August 22, 2014, in order for the asset to be officially transferred between departments in FY2014.  Asset Custodians should frequently log-into the PeopleSoft Asset Management (PSAM) system to review their work list, and all transfers need to be reviewed and accepted no later than August 22nd.

 
Contact:     Email: Craig Elmore     For: Finance Payroll / Asset Management     Phone: 409-747-7901
 
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New July Friday Focus Available Online!
First Published 8/1/2014

New July Friday Focus Available Online!

 

In this issue:

Excellent Service Starts With Us

Hydration Stations Approved for All Units

Joint Commission Readiness

Annual Enrollment Ends July 31

Inside UTMB: Donna Sollenberger Appointed to National Board

Budget Improvement Project Update

Welcome Aboard Jeremy Brynes and Michael Rape

Physical Therapy and You: Hand, Wrist & Elbow Injury Therapy from a Patient's Perspective

Operations Council Patient & Family Advisor Update with Bonnie Farmer

Shout Outs!

 

Would you like to submit an article, photo or make a suggestion?

Contact us at friday.focus@utmb.edu

Miss an issue? Visit www.utmb.edu/fridayfocus

 

Click for more information
Contact:     Email: Erin Lesly Swearingen     For: UTMB Health System     Phone: 73825
 
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Holiday Events
First Published 8/1/2014

It's August...and the holiday season is just around the corner!

The Special Use Facilities are accepting reservations for your holiday celebrations.  Whether it is a breakfast, lunch, dinner, or reception, we offer lovely facilities to accommodate your special event needs.

  • Caduceus Room and Ballinger Mills Room
  • Levin Hall Dining Room and Foyer
  • Open Gates

Information on our Special Use Facilities can be accessed at www.utmb.edu/suf.

Contact Tilly Clark to check availability.

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Contact:     Email: Tilly Clark     For: Special Use Facilities     Phone: 76753     Fax: 76734
 
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General Accounting Fiscal Year-End 2014 Deadlines
First Published 8/1/2014

Chartfield Strings

All requests to set up FY15 chartfield strings must be received by 5:00 PM August 26, 2014 in order to allow time for PeopleSoft tree maintenance.  Chartfield strings include accounts, operating units, departments, classes, and projects.  Requests received after this deadline will not be processed immediately due to year-end close.

Departmental Cost Transfers

In order to help ease the fiscal year-end crunch, please review your current year to date FY14 expenses and submit any cost transfers to General Accounting as soon as possible.  Your cooperation is greatly appreciated!

Contact:     Email: Stephanie Forren     For: General Accounting     Phone: 409-772-5985
 
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Retiree Benefit Meeting
First Published 8/1/2014

Please join Benefits Services on Thursday, August 7th, for our Retiree Benefits Meeting. This meeting will be held from 11:30 a.m. to 1:00 p.m. in Rebecca Sealy Hospital, Room 1.106. This meeting is designed to assist you in the retirement process by providing information to you regarding your benefits as a retiree from The University of Texas Medical Branch.

Click here to register. Seating is limited to the first 25 people to respond.  

Your registration will be processed through Enterprise Learning Management system. Sign in with your LAN user name and password the follow these steps to submit your registration.

  • Main Menu
  • Self Service
  • Learning
  • Browse Catalog
  • Human Resources
  • Retiree Benefits Meeting
  • Select
  • Enroll
  • Submit Enrollment   

Contact:     Email: Benefits Services     For: Human Resources     Phone: 409-772-2630
 
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Electronic Cost Transfers - Beginning to End
First Published 8/1/2014

Electronic Cost Transfers

August 14, 2014
8:30-10:30
Rebecca Sealy East 4.302/4.304

RSVP: http://my.utmb.edu/PStraining

This class will go through the Electronic Cost Transfer process from set up to posting of the submission.  Attendee’s should come with questions on issues they have had and general questions about process, flow and approvals.  Those who should attend include:  Administrators, Trusted Requestors, those submitting cost transfers and those designated to approve.

Click for more information
Contact:     Email: Research Education     For: Research Services     Phone: 69441
 
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Neuroscience & Cell Biology Faculty Candidate Seminar
First Published 8/1/2014

The Department of Neuroscience & Cell Biology presents a seminar by

Dr. Z. David Luo, Professor (NCB Faculty Candidate)

Department of Anesthesiology & Perioperative Care

University of California Irvine

"Maladaptive Gene Expression, Interaction and Neuropathic Pain"

11:00 am to Noon, Thursday, August 7, 2014

Basic Science Auditorium, Room 2.212, Basic Science Building

 

Contact:     Email: Belinda Ebert     For: Neuroscience & Cell Biology     Phone: 72178
 
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Neuroscience Grand Rounds
First Published 8/1/2014

 

Neuroscience Grand Rounds

Department of Neurology and Division of Neurosurgery

Presents

Miguel A. Pappolla, M.D., Ph.D.

Professor

Department of Neurology, UTMB

St. Michael's Pain & Spine Clinics, PLLC

 

"Midlife Hypercholesterolemia as a Risk Factor for Alzheimer's Disease"

 

Wednesday, August 6, 2014

9:00 a.m.

Research Building 6, Room 2.312

 

Objectives:

1.  Review the neuropathology of Alzheimer's disease.

2.  Recognize modifiable midlife risk factors for brain amyloidogenesis and Alzheimer's disease.

3.  Identify pathogenic mechanisms driving brain amyloid accumulation.

Disclosure Statement (Speaker):  Dr. Pappolla has no relevant financial relationships with commercial interests to disclose.

Disclosure Statement (Planning Committee Members):  Dr. Anish Bhardwaj, Dr. Joel Patterson, Dr. Elena Shanina, Michele Sefcik, and Brenda Johnson have no relevant financial relationshiips with commercial interests to disclose.

Accreditation Statement:  The University of Texas Medical Branch at Galveston is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.

Designation Statement:  The University of Texas Medical Branch at Galveston designates this live activity for a maximum of 24 AMA PRA Category 1 Credits™.  Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Contact:     Email: Michele Sefcik     For: Neurology     Phone: 772-8053
 
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2014/2015 FEDERAL WORK STUDY
First Published 8/1/2014

Could your department benefit from a student worker?  If so, UTMB students participating in the Federal Work-Study (FWS) program are looking for jobs.  There is NO COST TO YOUR DEPARTMENT and students can begin working 9/14/14!! 

 

If you would like to learn more about FWS and get your name on this list to receive information about this wonderful opportunity, please email Tonia R. Griffin, Assistant Director-Financial Aid and she will then contact you with specific information about signing up. 

Click for more information
Contact:     Email: Tonia R. Griffin     For: Enrollment Services     Phone: 4097729794     Fax: 4097724466
 
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DON’T WAIT. NOW IS A GREAT TIME TO GET LASIK
First Published 7/31/2014

If you’ve been thinking about LASIK, now is a great time to take the next step. Call 1-866-685-6995 today to schedule your free LASIK evaluation at Joffe MediCenter in Bellaire. Be sure to tell them you’re with UTMB!

UTMB Health Eye Center, in alliance with Joffe MediCenter in Bellaire, is offering state-of-the-art, custom wavefront LASIK eye surgery at special pricing from $495 to $1,395 per eye for UTMB employees and family members. 

UTMB faculty member and experienced LASIK specialist and ophthalmologist Dr. Kevin H. Merkley is medical director of Joffe MediCenter, where he performs custom LASIK eye surgery. A UTMB ophthalmologist with more than 17 years of LASIK experience, Dr. Merkley has performed more than 20,000 ophthalmic procedures, including corneal transplants, LASIK, PRK (photorefractive keratectomy) and astigmatic corrections.

 

Click here to friend UTMB Health Eye Center on Facebook to learn more about eye health and Eye Center news.

Contact:     Email: Joffe Center     For: Ophthalmology     Phone: 1-866-685-6995
 
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***Moody Medical Library Classes – August/September 2014***
First Published 7/31/2014

Moody Medical Library offers free, hands-on, scholarly information management classes.  Face to face classes are held in the Carruth Room, Room 2.233, of the Library. Webinars on select classes are also offered via Microsoft Lync.

Face to Face Classes

  • My NCBI – August 11, 9-10 a.m.
  • Who’s Citing You? – August 14, noon-1 p.m.
  • EndNote Basic – September 15, noon-1 p.m.
  • PubMed – September 16, 9-10 a.m.
  • Find It @UTMB – September 17, noon-1 p.m.
  • CINAHL – September 18, 9-10 a.m.
  • Web of Science – September 22, 4-5 p.m.
  • Measuring Research Impact – September 24, 9-10 a.m.

 Webinars:

  • PubMed – August 4, noon-1 p.m.
  • Web of Science – August 5, noon-1 p.m.
  • Library Survival Skills – August 6, 9-10 a.m.
  • EndNote Basic – August 7, 4-5 p.m.
  • Find It @UTMB – August 12, 4-5 p.m.
  • Ovid Medline – August 13, noon-1 p.m.
  • My NCBI – September 23, noon-1 p.m.
  • Who’s Citing You? – September 30, 4-5 p.m.

Please register in advance by connecting to http://utmb.libcal.com/libraryclasses. Click on the class name to register. You will receive a confirmation email that includes an attachment to add the class to your calendar. The link to join the webinar will be sent separately to class registrants.

House Calls

House Calls are available:  If your training needs are not met by the regular class schedule, request a house call for a customized class in your office.  Customized group sessions are also available upon request.  Please contact the Reference Department at x22372 or by email at ask@utmb.libanswers.com.

Follow us on Twitter (http://twitter.com/UTMBLibrary) or Facebook(http://www.facebook.com/UTMBLibrary) to keep up with the class schedule and other Library news!

Click for more information
Contact:     Email: Julie Trumble     For: Moody Medical Library     Phone: 409-772-3632
 
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USE 2013-2014 SUPERIOR VISION BENEFITS BEFORE YOU LOSE THEM
First Published 7/31/2014

USE 2013-2014 SUPERIOR VISION BENEFITS BEFORE YOU LOSE THEM

If you haven't used your 2013-2014 Superior Vision Benefit this fiscal year, UTMB Health Optical Center would like to remind you.  Call today to schedule your appointment for an eye exam with Dr. Gupta, or bring in your own prescription.  Stop by to see our great selection of designer frames including Tom Ford, Michael Kor, Silhouette, Prada, Coach, ZigEyewear and many more.  Take advantage of special discounts including 20% savings on your out of pocket expense on your frame choice,and 20% savings on special treatments added to prescription lenses.   Don't have Superior Vision not to worry, we have special package prices starting as low as $79.95 for single vision lenses including selected  frames to $149.95 including selected progressive lenses and selected frame.

  • 700 University Blvd., near UTMB campus
  • Free, convenient parking
  • Yes, we accept other optometry prescriptions
  • open 8am - 6pm Monday - Friday

Appointments:  409-747-5800

Questions:  409-747-5823

*Maui Jim and Costa sunglasses excluded from discounts 

Contact:     Email: Charlene Miller     For: Ophthalmology/Optical Center     Phone: 409-747-5823     Fax: 409-747-5824
 
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Volunteers 18 and Older Are Needed for a Human Cytomegalovirus (HCMV) Vaccine Study
First Published 7/30/2014

The Sealy Center for Vaccine Development is recruiting healthy men and women ages 18 and older for a Human Cytomegalovirus (HCMV) vaccine clinical trial.  Participants must be available for about 10 study visits over approximately 18 months. 

Travel reimbursement is provided.  

Please contact Lori Simon, RN at (409) 772-5278 or lasimon@utmb.edufor more information.  

Contact:     Email: Lori Simon     For: Sealy Center for Vaccine Development     Phone: (409) 772-5278
 
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REGISTERING OF FACULTY AND STAFF ORGANIZATIONS
First Published 7/28/2014

The deadline for registering your faculty or staff organization for academic year 2015 is August 31. 2014.  Forms can be obtained by calling extension 22910 or you may contact me via email sllashwa@utmb.edu and I can send the application, guidelines, and The University of Texas System - Rules and Regulations of the Board of Regents regarding Registered Organizations.

Contact:     Email: Sheryl Lashway     For: Office of the President     Phone: 409-772-2910     Fax: 409-772-5064
 
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2014 PROFESSIONALISM SUMMIT
First Published 7/30/2014

The UTMB Professionalism Committee cordially invites you to the 2014 Professionalism Summit on Thursday, August 7, 2014, featuring keynote speaker Barbara Balik, EdD, RN, a nationally recognized leader in developing environments for quality, safety, and staff-provider engagement.  The title of her presentation is "Interprofessionalism - Why Bother?"  The luncheon and keynote will be held in the Levin Hall Dining Room: lunch beginning at 11:30 a.m. with the program beginning at noon.  Seating is limited.  To register, please RSVP to Sheryl Lashway at extension 22910 or email sllashwa@utmb.edu.  Sponsored by:  Office of the President, Health System/Department of Nursing and The Oliver Center for Patient Safety and Quality Healthcare. 

Click for more information
Contact:     Email: Sheryl Lashway     For: Office of the President - Operations     Phone: 772-2910     Fax: 772-5064
 
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Breastfeeding Management August 4th or 5th, 2014 (CEU)
First Published 7/31/2014

Breastfeeding Management August 4th or 5th, 2014

This Breastfeeding Management program is designed to help health care professionals promote and support breastfeeding by providing essential information and is provided by the Department of State Health Services in cooperation withThe University of Texas Medical Branch at Galveston. See below for CEU information.

Location: UTMB Research Bldg #6-1.206 Auditorium

Registration: UTMB employees can sign up on the Nursing Services calendar

Registration Deadline: July 21, 2014

Cost:  FREE; Free parking –There is a flat lot located on Seawall Blvd and Holiday Drive (Behind Walgreens). This is a free park and ride via shuttle to the UTMB campus.

Agenda: 8:00am Sign In; 8:30am Training begins; 4:00pm Adjourn; 4:00-4:15pm Sign-Out

Program Content:

  • Advantages of Breastfeeding
  • Composition of Human Milk
  • Anatomy and Physiology of Breastfeeding
  • Skin to Skin Contact
  • Latch-on and Positioning
  • Common Problems Impacting Breastfeeding
  • Maternal Nutrition During Lactation
  • Maintaining Milk Production While Separated from Infant
  • Medications and Lactation
  • Texas Ten Step/Mother-Friendly Worksite

Continuing Education Credits: This continuing nursing education activity was approved by the Texas Nurses Association, an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation. (6.0).  This activity is approved for 6.0 Level 1 Continuing Professional Education hours by the Texas Academy of Nutrition and Dietetics.  6 L‐CERPs allocated by IBLCE. 6 instructional hours in topics on the IBLCE Exam Blueprint. IBLCE Provider Approval Number CLT113-15.

Contact:     Email: Mary Douglas, MSN, RNC-OB, C-EFM     For: Labor & Delivery     Phone: (409) 772-9084
 
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