Compensation & Benefits

Compensation

UTMB maintains a fair and equitable compensation structure focused on attracting and retaining the talent necessary to serve our patients, students and staff.

Contact:    hrcomp@utmb.edu      (409) 747-4897

Benefits

The University of Texas System provides comprehensive insurance, retirement and wellness programs for you and your family.

Benefits

Annual Benefits Enrollment

Benefits enrollment takes place each year from July 15–31. During this time, employees may enroll in or update their coverage, add or remove dependents and beneficiaries and/or enroll in a flexible spending account. For details about the 2021–2022 benefits plan year and how to view or update your coverage, click here.

Outside of annual enrollment, employees can only make changes to their benefits due to a qualifying life event such as marriage, divorce, birth, adoption or enrollment in other coverage.

Official Holidays

UTMB provides benefits-eligible employees paid time-off in observance of authorized national and state holidays. If you must work on an official holiday, you may receive holiday pay in lieu of a day off (if allowed by your department) or holiday compensatory time for another day off that is mutually agreeable to you and your supervisor. Holiday compensatory time must be taken within 12 months of the date accrued. Holiday balances are not paid upon separation.

Contact:    benefits.services@utmb.edu       (409) 772-2630       (866) 996-8862

Tuition Reimbursement Program

UTMB’s Tuition Reimbursement Program helps employees achieve higher levels of education and improve their professional mobility. This tax-free program is open to all eligible employees pursuing an undergraduate degree, a graduate degree or a doctoral degree from a nationally accredited college or university that will affect their ability to advance within the university. Effective Sept. 1, 2021, the maximum reimbursement amount for course credits and related fees is $5,250 per fiscal year.

Tuition Reimbursement Program

  • Eligibility Requirements

    To be eligible for the program, employees must:

    • Be pursuing an undergraduate degree, a graduate degree or a doctoral degree required of any position at UTMB;
    • Work 30 hours or more per week;
    • Have completed six months of employment at UTMB;
    • Be in good standing – did not receive an overall rating of "Does Not Meet" on most recent performance review and has not been subject to disciplinary action (written warning or higher) within the last 12 months; and
    • Sign an agreement asserting they will remain in the employment of UTMB for a period of time after the completion of each semester/course that is proportionate to the period of time they received educational assistance.
  • Application Process and Forms

    To ensure sufficient time for review, employees interested in the program should submit a Tuition Reimbursement Application and Agreement and a copy of their degree plan 30 days before the start of the semester/course(s). Employees will be notified of the status of their application by email. 

    Tuition Reimbursement Application and Agreement
    Sample Tuition Reimbursement Degree Plan

    Please note that completing an application is not a guarantee of acceptance into the program, and participation in the program does not constitute a right to employment or advancement.

  • Reimbursement Guidelines and Forms

    Effective Sept. 1, 2021, employees may be reimbursed up to $5,250 per fiscal year for course credits and fees related to an approved degree plan from a nationally accredited college or university.

    To be reimbursed, employees are asked to submit proof of grades and receipt of fees paid within 30 days of the end of the semester/course(s). Please note:

    • Receipts submitted for reimbursement must match the courses approved in the Tuition Reimbursement Application and Agreement to be payable.
    • UTMB will not reimburse any fees already paid through financial assistance, scholarship or other financial benefit derived by public or private programs.
    • Reimbursement for courses taken more than once will not be approved, except for thesis or dissertation courses. 
    • Employees must attain a grade of "C" or better for undergraduate college credit (or an individual job-related credit course outside of a degree plan) or a grade of "B" or better for graduate college credit to qualify for reimbursement.

    Employees should receive reimbursement payments within 45 days of submitting the necessary documentation. 

    Tuition Reimbursement Payment Request Form
    Tuition Reimbursement Plan Document
Contact:    benefits.services@utmb.edu       (409) 772-2630       (866) 996-8862

Public Service Loan Forgiveness (PSLF) Program

As a UTMB employee, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program administered by the U.S. Department of Education. The PSLF Program forgives the remaining balance on Direct Loans after you have made 120 qualifying payments while working full time for a government employer. Only payments made under certain repayment plans (primarily income-driven repayment plans) qualify for the program. Click here to learn more about PSLF.

PSLF Program

  • Qualification Requirements

    To qualify for PSLF, you must:

    1.  Be employed by a U.S. federal, state, local, or tribal government or not-for-profit organization – UTMB is a qualifying employer as a public university.

    2.  Work full time for that agency or organization – Full time at UTMB is considered 40 hours per week unless you are in a 0.9 FTE position (e.g., inpatient nurses, patient care technicians, and respiratory therapists). You could work for multiple qualifying employers to meet this requirement.

    3.  Have Direct Loans (or consolidate other federal student loans into a Direct Loan) – You must have a loan under the William D. Ford Federal Direct Loan Program. Other federal student loans may become eligible if they are consolidated into a Direct Consolidation Loan.

    4.  Repay your loans under an income-driven repayment plan – It is important to note that certain repayment plans do not qualify for the PSLF Program.

    5.  Make 120 qualifying payments – Payments do not have to be consecutive, and you must complete annual certification process to ensure payments qualify.

  • Application Process and Form

    Interested employees should follow these steps to begin the PSLF application process:

    1.  Complete, sign and date page 1 only of the PSLF Form.

    2.  Scan a clear/clean copy of the form to HR Employee Records at employee.records@utmb.edu.

    3.  If you are a current employee, include a copy of your UTMB badge with the form. Former employees must include a legally valid ID with a picture and name. (Note: Due to electronic signatures, employee signatures cannot be verified against their personnel file. Valid IDs are required to ensure this activity is being requested by/and completed on behalf of the employee. Other ID verifiers may be required if a valid ID is not available.)

    4.  HR Employee Records will complete page 2 of the form and fax it directly to the Department of Education.

    5.  A copy of the form, including confirmation of receipt by the Department of Education, will be maintained your personnel file and may be provided upon request after the process is complete.

    Once the PSLF servicer has received all of the documentation needed to determine whether you qualify for loan forgiveness, you will be notified. Processing times will vary depending on factors such as whether you previously submitted documentation of employment for review or submitted documentation only at the time you applied for loan forgiveness, the number of your employers, any gaps in your employment or payment history, and any required follow-up.

  • PSLF Resources

Please note:

  • You must be employed by a qualifying employer at the time of application for forgiveness and at the time the remaining balance on the loan is forgiven.
  • Amounts forgiven under the PSLF Program are not considered income by the IRS.
  • If you are ineligible for the PSLF Program because some or all payments were not made under a qualifying repayment plan, you may qualify for loan forgiveness under the Temporary Expanded Public Service Loan Forgiveness (PSLF) Program.
  • The entire loan forgiveness process will take at least 10 years.
For General Questions About PSLF Program:      (855) 265-4038    Public Service Loan Forgiveness (PSLF) Program FAQs
For UTMB-Related Questions About PSLF Form Submission:     employee.records@utmb.edu      (409) 747-7995