Welcome to the Business Operations and Facilities web page. Business Operations and Facilities support UTMB through many of the business and facilities processes. We are proud of the work we do, and the support we provide to UTMB. We help purchase supplies and equipment you use to do your job; we manage utilities, and maintain our facilities and equipment through renovation and construction projects; visitors, students and staff visit our gift shop; students and staff shop in the bookstore and workout in the field house. The list goes on, and I invite you to take time to go through our website and visit our various web pages.
We developed this website to help you find the information you need to do your job. We have provided links to forms and services, lists of employees with contact numbers, and maps to help you travel across our ever changing campus. This site is an ever-evolving project, and we welcome your input.
Michael Shriner, AIA, MBA
Business Operations and Facilities
The University of Texas Medical Branch
Business Operations & Facilities is an integrated support department comprised of the following service areas:
Students, employees and staff can find text books, medical equipment, uniforms, clothing, and various supplies for sale in the bookstore.
Recreational facilities and education for students, employees, staff, retirees and alumni.
Hospital Gift Shop
The gift shop is located on the first floor of John Sealy Hospital.
Parking for students, employees, patients and visitors. We also provide a free shuttle lot and transportation.
Retail Food Services
Retail food outlets can be found in various locations on campus.
Convenient and affordable housing for students. Dormitories, Ferry Road Apartments, and Fraternities
Soda and snack vending machines can be found throughout campus.
Biological & Chemical Safety
Ensures that UTMB complies with all federal and state regulations for biological materials and chemicals. Services include, but are not limited to: Liaison to the Safety Committees for review and approval to work with biological agents and chemicals, chemical fume hood and biological safety cabinet certifications, Laboratory Biosafety Training Program, evaluating laboratories to ensure safety policies and procedures are being followed, and administrative support for the UTMB, HHS & USDA Select Agent Compliance Program.
Environmental Protection Management
Ensures regulatory compliance with all local, state and federal environmental laws, including: hazardous waste, medical waste, radioactive waste, air pollution emissions from industrial operations, underground storage tanks, storm water runoff and waste water discharges.
Occupational Safety & Fire Prevention
Responsible for Institutional compliance with fire and safety code requirements, including Life Safety Risk Assessments and implementing Interim Life Safety Measures. They also provide specification, testing and inspection of: fire alarms, suppression and sprinkler systems, fire egress pathways, fire drill requirements, fire extinguisher training and addressing specific safety concerns.
Ensures UTMB is in compliance with regulations and recommendations for radioactive material, X-rays, other radiation devices and lasers. Services include but are not limited to providing training on radiation safety, laser safety and MRI safety for non-MRI personnel, assisting in the registration and permitting of Authorized Users, area and personnel monitoring and calibration of survey meters.
Facilities Design and Construction helps UTMB accomplish its academic, healthcare, research, and public service mission by providing responsive and high quality services for a safe and functional physical environment. They develop scopes of work, budgets, schedules, and manage the construction on approved projects.
Facilities Portfolio Management supports the UTMB strategic plan by providing current facilities data and projections for future growth. They manage real estate, space, space policy, facility condition, and provide facility strategic plan to support UTMB's future.
Facilities Risk Management is a newly created division of the Business Operation and Facilities group. Responsibilities include oversight of the following areas:.
Maintains UTMB facilities including asset reliability, elevators, the paint program, building systems infrastructure, and grounds. Responsible for physical facilities compliance with regulatory agencies. Responsible for all Environmental Services and Clinical Equipment Services activities.
Accounts Payable is responsible for processing the payment of goods and services to both internal and external vendors in compliance with UTMB standard practices and external regulations/requirements. The payment processes that are administered by Payables include: Travel and Expense Reports, Non-Purchase Order Payments and Purchase Order Payments. Accounts Payable works closely with Logistics and Purchasing to accomplish their goal of accurate payment processing and building vendor/supplier relationships.
Customer Support & Help Desk
The Customer Support & Help Desk team provides customer services and support for those who order goods and services for their department. They provide PeopleSoft eProcurement problem resolution, training, and updates on processes and procedures.
Materials Management Warehouse Operations supplies UTMB with various cylinder gases and liquid nitrogen. They are also responsible for tracking all refillable cylinder types received through Central Receiving and delivered to customer locations.
This group provides supply chain data to the institution. They are an active part of the Value Analysis team, and can provide reports to departments showing spending patterns and product utilization figures. They are also responsible for creating and maintaining electronic supply catalogs.
Health Care Supply & Distribution
Supply chain activities for UTMB's hospital and clinic operations are managed by Clinical Supply Services. They store and distribute medical supplies. You'll notice Omnicells throughout the hospitals and clinics. This group is responsible for keeping these filled with the supplies needed to serve our patients.
HUB & Federal Small Business Program
The University of Texas Medical Branch at Galveston, through its State of Texas Historically Underutilized Business and Federal Small Business Programs, is fully committed to the Good Faith Effort to enhance the opportunity of State certified HUBs and small business concerns, including, small disadvantaged (SDB), women-owned small business (WOSB), veteran- owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB) and HUB Zone small business (HUB Zone), participating in the State and Federal marketplace. UTMB's diversity program was established to identify and encourage participation in the competitive bid process, increase the number of contracts and dollars awarded to State Hubs and small business concerns, (SDBs, WOSB, Hub Zone, VOSB, SDVOSB), create a fair and open competitive market, and improve community awareness.
Monitors Logistics Supply Chain Software Systems (Digimax Stock Inventory, Phoenix Fleet Services Program, SCL Delivery, Acutrax Cylinder, Gain Records Management, Catalyst Punch-out Program, Materials Management Shopping Cart) to ensure availability and accuracy. Responsible for providing reports to assist in various activities throughout Logistics. Also maintains the Logistics web site.
Responsible for providing various consumable medical and surgical supplies, dry ice, gas cylinders and hurricane supplies to UTMB departments. These supplies are stored in the warehouse on 13th and Strand, and can be delivered to you, or the customer can go to the warehouse to pick up their supplies.
Responsible for processing U.S. Postal Service inbound and outbound mail as well as all inter-campus mail. Mail Services works with customers to ensure that UTMB stays in compliance with all postal mailing guidelines and regulations. They also assist customers with obtaining the proper design and mailing formats including Business Reply mail formats. Mail Services issues and maintains all UTMB Mail Route Codes.
The Purchasing Department is responsible for securing the purchase of supplies, equipment, and services for The University of Texas Medical Branch. We ensure efficient and cost-effective practices, operating under the framework of Texas State law, Texas Procurement and Support Services (TPASS), the University of Texas System Board of Regents Rules and Regulations, and institutional policies and procedures.
This area receives all merchandise coming into UTMB and delivers it to the appropriate department. While out on their routes the delivery personnel will also pick up surplus items and deliver them to the Surplus Inventory Area (after you have completed the appropriate forms and have them approved). They can also help you ship UTMB outbound packages.
Responsible for the storage, management and disposal of UTMB's surplus property. Departments send a variety of equipment and furniture to the surplus warehouse, where it is made available to be used by other UTMB departments and state agencies. Surplus property that is not reclaimed is then sold in a public auction.
Institutional Value Analysis
The Institutional Value Analysis Program at UTMB provides a systematic assessment and approval process for the evaluation and acquisition of products, equipment and clinical technology. This team reviews products at all levels within the Hospitals and Clinics and continually seeks opportunities to reduce costs and improve performance. They work to standardize equipment, technology and processes while maintaining high quality care to our patients.
Responsible for Energy Management (controlling building environment and using energy in the most efficient manner); Main Plants (water, steam, chilled water, electricity, storm sewer, and sanitary sewer); Engineering and Trades Support (work with contractors and design professionals to ensure we have the most effective and efficient utilities); Operations Center (dispatch work via the 21586 call center)