Asset Management

Asset Management is responsible for accurately tracking and reporting UTMB's investments in capital assets. Our responsibilities include maintaining a centralized asset database, reconciling capital expenditures monthly, and conducting an annual physical inventory with the assistance of our Asset Custodians and Managers. Additionally, our office is responsible for processing internal and external asset transfers, and educating and advising the UTMB community on a broad range of equipment issues. We also provide guidance in respect to tagging new assets, recycling and disposing surplus property to Supply Chain Operations (Logistics). 

We are committed to providing quality service to our departments, while maintaining the integrity and accuracy of UTMB's substantial investments in capital assets.

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eForms, Resources & Links

Frequently Accessed e-Forms and Links

Listed below are the e-Forms available from Asset Management. To access the forms, click on the link and sign-in using your UTMB username and password.

Asset Custodian/Manager Departmental Maintenance e-Forms

Asset Custodian / Manager: Add, delete, or replace specific representative for a department (Instructions)

Asset Inventory and Accountability

Equipment Loan Agreement - Initiate, renew, or return loaned UTMB equipment (Instructions)

Unscannable / Untaggable Asset Inventory eForm - Account for unscannable or untaggable assets. (Instructions)

Unscannable Inventory Excel Spreadsheet - Required completion for accounting for unscannable / untaggable assets to submit with Unscannable / Untaggable Inventory e-Form. 

Asset Tag / Information Change Request - Request replacement tag for damaged or missing tags, and/or revise asset description for easier identification on departmental asset reports ( Instructions)

Inventory Scanner Reservation Request - Request an inventory scanner from Asset Management. (Instructions)

Asset Transfers & Dispositions

Interdepartmental Transfer Request (IDR) - Instructions for transferring an asset to another department.

Equipment Disposition and Entity Transfer - Dispose of an asset (NOT Surplus), or relinquish title of equipment to another state entity.

Surplus Property Transfer (Supply Chain)

Note: Surplus Property e-Forms and transfers are facilitated by Supply Chain Operations, not Asset Management. By clicking on the link above, you will be redirected to the Supply Chain website. 

eForm Access and Status

Review and Approve/Deny eForms in Queue - Instructions for accessing eForms.

eForm Status Check - Instructions for form creators to check the status of their forms.

Inventory Reports

Total Asset Report - live, searchable inventory database that updates every 30 minutes.  NOTE: you may need your Trusted Requestor to request this Tivoli role: 

Power BI: Asset Management User (001EDW_PB_AssetManagement_User)

Monthly Unaccounted Asset Report - updated by the 2nd business day of every month for prior month's inventory.

Training Documents

Additional Resources

Contacts

UTMB Finance - Asset Management


Email: asstmgmt@utmb.edu 
Mail Route:  1233