MyPTO Maximization Program

Enrollment Option Key Details

Here are key details about the enrollment options selected by employees during the October 2025 election period.

Vested PTO Hours

Vested PTO hours are defined as all PTO hours accrued under the previous leave program and not used as of Jan. 2, 2026. These hours are eligible for either payout or continued use, depending on the enrollment option selected.

Immediate Enrollment Option

  • With the Immediate Enrollment option, your previously accrued PTO hours have been moved into a new Vested PTO Hours account in Kronos, and your original PTO account has been closed.
  • These hours are frozen and will be paid to you in three equal installments on Jan. 16, 2026, Jan. 15, 2027, and Jan. 14, 2028. (Note: If your total vested PTO hours payout is $1,200 or less, it will be paid in a single lump sum on Jan. 16, 2026, instead of three installments.)
  • The payments will be calculated at 50% of your hourly base pay rate as of Dec. 31, 2025.
  • You also received a full grant of new PTO hours on Jan. 3, 2026, based on your total years of state service and FTE status. These new, unvested hours have been placed in a Paid Time Off Grant account in Kronos.
  • These PTO hours are subject to the program’s annual 40-hour carryforward limit (prorated for FTE status). Any unused hours above this limit at the end of the calendar year will expire.

Deferred Enrollment Option

  • With the Deferred Enrollment option, all your previously accrued PTO hours will remain in your existing PTO account in Kronos. This includes the PTO hours you accrued on Jan. 1, 2026, under the previous leave program.
  • You may continue to use these hours at your own pace until the balance is fully exhausted, and they are not subject to a maximum carryforward limit from one calendar year to the next.
  • While using these hours, you are not eligible for a new PTO grant under the MyPTO Maximization Program.
  • Once the balance is depleted, you will receive a prorated grant of new PTO hours for the remainder of the calendar year based on your total years of state service and FTE status. These new, unvested hours will be put into a Paid Time Off Grant account in Kronos, and your original PTO account will be closed.
  • The new PTO hours will be available in Kronos the pay period following the exhaustion of your existing balance, which may take two to three weeks.
  • You may refer to this Proration Schedule to determine the number of new PTO hours you will receive based on your exhaustion date.
  • If time off is needed before the grant is received and no other applicable leave is available, you may need to request leave without pay to cover the hours.
  • The new PTO hours cannot be retroactively applied to cover leave taken prior to the effective date of the grant.
  • These PTO hours are also subject to the program’s annual 40-hour carryforward limit (prorated for FTE status). Any unused hours above this limit at the end of the calendar year will expire.

Draw Down Enrollment Option

  • With the Draw Down Enrollment option, you have three calendar years—2026, 2027, and 2028—to use your previously accrued PTO hours.
  • The hours have been divided evenly into three separate accounts in Kronos: VPH2026, VPH2027, and VPH2028.
  • You will have the full calendar year to use the allocated hours. Any hours remaining from that year’s allocation will be paid to you at 50% of your hourly base pay rate as of Dec. 31, 2025. Payments will be issued in January 2027, January 2028, and January 2029.
  • Each account will close once the hours are gone or at the end of that calendar year, whichever occurs first.
  • You also received a full grant of new PTO hours on Jan. 3, 2026, based on your total years of state service and FTE status. The new, unvested hours have been put into a Paid Time Off Grant account in Kronos.
  • These PTO hours are subject to the program’s annual 40-hour carryforward limit (prorated for FTE status). Any unused hours above this limit at the end of the calendar year will expire.
  • You must exhaust all the vested PTO hours allocated for each year before using your new PTO hours.

Separation of Employment

If you separate from UTMB, you will receive a lump-sum payout for any remaining vested PTO hours regardless of your enrollment option. Payment will be calculated at 100% of your hourly base pay rate at the time of separation.

No payment will be received for any unused PTO hours granted under the MyPTO Maximization Program.