MyPTO Maximization Program

UTMB is distributing personalized impact statements to support employees with the transition to the MyPTO Maximization Program. The statement will be sent to your UTMB email address from mypto@utmb.edu, and it will provide an overview of your enrollment option and how your previously accrued PTO and EIB hours will be managed under the new program.

You are encouraged to take a few minutes to review your statement once it arrives. It’s a quick way to understand what you can expect moving forward. Please note that the statement is for informational purposes only and is not a policy document. It reflects data available as of the dates referenced, and actual balances in Kronos may differ.

For questions about your statement, contact the HR Support Team at mypto@utmb.edu, (409) 772-2630, or (866) 996-8862. Representatives are available Monday through Friday from 8 a.m. to 4:30 p.m.

You may also visit the MyPTO Maximization Program website at any time for additional information and resources to help you navigate the program, including fact sheets, FAQs, PTO planning tools, and more.

Max Out Your Benefits
Your coverage through Blue Cross and Blue Shield of Texas includes tools and resources to help you stay informed and in control of your UT SELECT medical plan. One of the tools, Blue Access for Members^SM, is a secure online platform that provides 24/7 access to your plan information. Once you set up an account, you can check the status of your claims, view and print Explanation of Benefits, find in-network providers, compare costs for common services, request replacement ID cards, and sign up for helpful email and text alerts. Click here to register and begin using your account today.

The MyPTO Maximization Program officially launches on Jan. 3, 2026. Below is a quick reminder of the program’s key highlights and what you can expect following the transition.

Calendar Year Format

• Administration of the program will move from a fiscal year format (Sept. 1 to Aug. 31) to a calendar year format (Jan. 1 to Dec. 31).
• This change aligns more closely with how most employees plan, track, and use their time off.

Paid Time Off

• PTO hours will be granted in full at the beginning of each calendar year rather than accrued monthly.
• The total number of hours you receive will remain the same as it is today, based on your total years of state service and FTE status. These hours will be available for immediate use.
• A new 40-hour carryforward limit will apply to PTO hours granted under this program. Any unused hours above this limit at the end of the calendar year will expire.
• This structure encourages regular use of PTO to support your well-being.

Extended Illness Bank

• All previously accrued EIB hours will be retained and managed under the MyPTO Maximization Program.
• The annual EIB grant will increase from 40 to 80 hours. The hours are prorated for FTE status and will be granted in full at the beginning of each calendar year.
• Before using your EIB, you must exhaust all PTO and other paid leave accruals and complete a 16-hour unpaid waiting period (prorated for FTE status) for each illness-related absence, unless one of the immediate access provisions applies:
• Overnight hospital admission for your own illness/injury or that of an immediate family member.
• Leave approved or pending approval by HR Leave Management.
• Illness/injury of a graduate assistant or their immediate family member.

Paid Parental Leave

• PPL is a new supplemental benefit funded by UTMB that provides 100% income protection for the birth, adoption, or foster care placement of a child.
• It offers up to 160 hours (4 weeks) of paid leave within a rolling 12 months.

• PPL can be used in coordination with other leave types but cannot exceed the 12-week parental leave entitlement.

Reduced Paid Leave

• The RPL benefit will remain available with the new program.
• RPL provides 50% income replacement when all your paid leave is exhausted, and you need more time away from work for your own serious illness/injury, the catastrophic illness/injury of an immediate family member, or parental leave.
• RPL may be granted for two illness/injury periods within a rolling 12 months, up to a combined maximum of 480 hours.

Institutional Holidays

• UTMB will continue to observe 10 paid holidays annually.
• You will receive up to 8 hours of holiday credit for each holiday (prorated for FTE status).
• Employees required to work on a holiday may be eligible for holiday pay or compensatory time, in accordance with existing policies.

Additional details and resources are available on the MyPTO Maximization Program website. Taking a few minutes now to review this information will help you feel prepared and confident when the new program begins.

Updates have been made in Kronos to support the MyPTO Maximization Program.

These changes will simplify leave tracking and reporting and give you clearer visibility into your available time off.

Some accrual codes will change, and some new ones will be introduced, depending on your enrollment option. Understanding how these updates work will make it easier to review your balances, request time off, and manage your leave with confidence.

A short video walkthrough is available to show you what’s new in Kronos and how your balances will appear after the transition. Watch the video now on the MyPTO Maximization Program website to get familiar with the updates before the official launch of the program on Jan. 3, 2026!

Max Out Your Benefits
Our wellness partners at UT MD Anderson have put together a collection of self-care resources to support your emotional, mental, and physical well-being. Topics include mindfulness, meditation, nutrition, sleep hygiene, and resilience. You’ll also find popular apps like Headspace, Calm, Stanford Mind & Body Lab, TED Talks for burnout, and more. Click here to explore the available resources.

The MyPTO Maximization Program launches soon, and this week’s Maxed Out Mondays message takes a closer look at what your selected enrollment option means for you. Each option works differently, and understanding the details will help you prepare for the transition and the year ahead.

Immediate Enrollment Option

• With the Immediate Enrollment option, your previously accrued PTO hours will move into a Vested PTO Hours account in Kronos, and your original PTO account will close.
• These hours will be frozen and paid to you in three equal installments: Jan. 16, 2026, Jan. 15, 2027, and Jan. 14, 2028. The payments will be calculated at 50% of your hourly base pay rate as of Dec. 31, 2025.
• You will also begin receiving a full grant of new PTO hours on Jan. 3, 2026, based on your total years of state service and FTE status. The hours will be placed in a Paid Time Off Grant account in Kronos.
• These new PTO hours are subject to the program’s annual 40-hour carryforward limit (prorated for FTE status). Any unused hours above this limit at the end of the calendar year will expire.

Deferred Enrollment Option

• If you selected the Deferred Enrollment option, your previously accrued PTO hours will remain in your existing PTO account in Kronos.
• You will continue to use these hours at your own pace until the balance is fully exhausted.
• Once the balance is gone, you will receive a prorated grant of new PTO hours for the remainder of the calendar year based on your total years of state service and FTE status. The hours will be placed in a Paid Time Off Grant account in Kronos, and your original PTO account will close.
• Only these new PTO hours are subject to the program’s annual 40-hour carryforward limit (prorated for FTE status). Any unused hours above this limit at the end of the calendar year will expire.
• Please note: Your prorated grant of new PTO hours will be available in Kronos within two to three weeks after your existing balance is exhausted. If you need time off before the grant is available, you may need to use leave without pay to cover the hours.

Draw Down Enrollment Option

• Under the Draw Down Enrollment option, you will have three calendar years—2026, 2027, and 2028—to use your previously accrued PTO hours.
• The hours will be divided evenly into three separate accounts in Kronos: VPH2026, VPH2027, and VPH2028. You will have the full calendar year to use the allocated hours. Any hours remaining from that year’s allocation will be paid to you at 50% of your hourly base pay rate as of Dec. 31, 2025.
• Each account will close once the hours are gone or at the end of that calendar year, whichever occurs first.
• You will also begin receiving a full grant of new PTO hours on Jan. 3, 2026, based on your total years of state service and FTE status. The hours will be placed in a Paid Time Off Grant account in Kronos.
• These new PTO hours are subject to the program’s annual 40-hour carryforward limit (prorated for FTE status). Any unused hours above this limit at the end of the calendar year will expire.
• Please note: You must exhaust all the vested PTO hours allocated for each year before using your new PTO hours.

Want to learn more? Click here for additional information about your selected enrollment option.

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The new year is almost here, and so is the MyPTO Maximization Program! The program launches Jan. 3, 2026, and now is a great time to ensure you are prepared for the transition.

Follow these five steps to start the year off right:

1. Make sure you are accurately and completely recording your time and leave in Kronos each pay period. Work with your manager or timekeeper to correct any errors or discrepancies before year-end.


2. Confirm all time-off requests for this calendar year have been submitted. If you plan to be off in late December, please enter those requests in Kronos as soon as possible.


3. Follow up with your manager on any time‑off requests still pending approval in Kronos. Resolving these requests now will help maintain the accuracy of your PTO balance during the transition.


4. Log in to Kronos after Dec. 9, 2025, to review your projected balances under the MyPTO Maximization Program. Check that everything appears as expected based on your selected enrollment option and planned time off.


5. Think about the year ahead and how you want to use your PTO. Look at both your work and personal calendars to identify busy periods, major deadlines, and other commitments so you can coordinate with your team and make intentional choices about your time off.

More tips, resources, and reminders will be shared throughout the month. Continue checking the MyPTO Maximization Program website and Maxed Out Mondays messages as we approach the launch.

Max Out Your Benefits
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With the transition to the MyPTO Maximization Program, you will receive your full PTO grant at the beginning of each calendar year. This gives you more control and flexibility over your time off, but it also requires thoughtful planning.

Here are some tips to make the most of your PTO:

• Look at the year ahead. Identify events and activities that may take you away from work such as family celebrations, school commitments, and vacations.
• Spread out your time off. Using all your PTO early in the year can leave you short later. Schedule regular breaks to rest and recharge.
• Review your PTO balance. Set a reminder every few months to review your PTO balance in Kronos. These quick check-ins help you stay on track and avoid last-minute adjustments.
• Save some time for the unexpected. Illnesses and other emergencies can happen without warning. Be sure to reserve some PTO for unplanned events.  
• Stay connected with your manager. Share your PTO goals and work together to balance your personal plans with departmental priorities.
• Take time before you need it. Time off is not a reward for being exhausted. It’s a way to stay healthy, focused, and energized throughout the year.

Ready to maximize your PTO? The PTO Planning Worksheet is a helpful tool for managing your annual PTO grant. Use it to set goals and map out your time off for the year. Refer to the document often and update it as needed so you always have a clear picture of your available PTO hours. Click here to download the worksheet!

Max Out Your Benefits
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Reduced Paid Leave (RPL) will remain available under the MyPTO Maximization Program, offering financial security when you need it most.

How does RPL work?
RPL provides income protection when you have exhausted your paid leave and need more time away from work for your own serious illness/injury, the catastrophic illness/injury of an immediate family member, or parental leave.

How is RPL granted?
RPL may be granted for two illness/injury periods within a rolling 12 months, up to a combined maximum of 480 hours. The number of RPL hours received depends on the physical and cognitive demands of your position, the diagnosis leading to treatment or surgery, and established medical disability standards.

How is RPL paid?
RPL is funded by UTMB at 50% of your hourly or monthly base pay rate. Payments begin after seven calendar days or once all your paid leave has been used, whichever takes longer.

This support allows you to focus on healing or caring for your family instead of worrying about your paycheck.

Max Out Your Benefits
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One of the best ways to care for yourself is by regularly using your PTO. Taking time off can make a meaningful difference in how you feel and how you perform at work and at home.

• It strengthens your physical and mental health. Time away from work gives your body and mind a chance to reset. Even short breaks can improve your sleep, lower stress, lift your mood, and build resilience.
• It boosts productivity and focus. Time off helps you return to work refreshed and ready to take on new challenges. You are often more creative, engaged, and productive.
• It prevents burnout. Working without enough recovery time can lead to fatigue, frustration, and decreased motivation.
• It contributes to your long-term success. When you feel well-rested, you are better able to care for others and collaborate on departmental and institutional goals. 

UTMB also offers a variety of wellness resources to support your overall health.

Whether you are managing a chronic illness, navigating a stressful situation, or working on your fitness, these services and programs are designed to help you thrive.

Click here to explore the resources available to you. 

Beginning in 2026, you will have access to Paid Parental Leave through the MyPTO Maximization Program. This new benefit provides 100% income protection following the birth, adoption, or foster care placement of a child.

Support When You Need It
PPL offers up to 160 hours of paid leave (prorated for FTE status) to care for and bond with your child during one of life’s most significant transitions. It allows you to focus on what matters most while helping to maintain your family’s financial stability.

How PPL Works

• You may qualify for PPL if you are on approved Family and Medical Leave or Parental Leave and have exhausted all your PTO and other paid leave accruals.
• PPL can only be used once within a rolling 12-month period.
• It can be coordinated with other leave types, but the total combined leave period cannot exceed
  the 12-week parental leave entitlement.
• While on PPL, you will continue to receive your full hourly or monthly base pay rate. However, you will not receive new PTO and EIB grants, holiday credit, or longevity pay.
• Any unused PPL hours will expire upon your return to work.

No Application Needed
HR Leave Management will automatically review your eligibility for PPL if you are on approved leave and have less than 40 hours of paid leave remaining. PPL hours will be granted if you meet the necessary requirements.

Visit the MyPTO Maximization Program website to learn more about Paid Parental Leave and other benefits designed to support you and your family.

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Understand how your Extended Illness Bank will work under the MyPTO Maximization Program? Take this quick quiz to find out!

When can you use your EIB?
A) When you have a cold or stomach bug
B) When you have an extended illness or injury and need more time away from work
C) When you want to take a personal day

Answer: B – Your EIB provides income protection when you experience extended periods of illness or injury. It is not intended to cover short-term or minor health issues.

What is the annual EIB grant under the MyPTO Maximization Program?
A) 40 hours
B) 60 hours
C) 80 hours

Answer: C – The annual EIB grant under the new program will increase from 40 to 80 hours. The hours are prorated based on your FTE status and will be credited in full at the beginning of each calendar year. Unused EIB hours may carry forward into the next calendar year with no limit.

What happens to the EIB hours you have already accrued?
A) The hours will be lost when the MyPTO Maximization Program begins
B) The hours will move with you into the new program
C) The hours will be paid out when the new program begins

Answer: B – You will be able to keep all previously accrued EIB hours, and they will be managed according to the provisions of the MyPTO Maximization Program.

What steps must be taken before you can access your EIB hours?
A) You must complete a 16-hour unpaid waiting period
B) You must use all available PTO and other paid leave accruals
C) You must speak with your team lead

Answer: Both A and B – Before accessing your EIB hours, you will have to exhaust all your available PTO and other paid leave accruals and complete a 16-hour unpaid waiting period (prorated for FTE status). A new waiting period will be required for each illness-related absence.

Are there any situations when you can immediately access your EIB hours?
A) No
B) Yes

Answer: B – You will be able to immediately access your EIB hours in certain situations, including overnight hospital stay for you or an immediate family member; leave approved or pending approval by HR Leave Management; and illness/injury of a graduate assistant or their immediate family member.

Visit the MyPTO Maximization Program website for more information about your EIB.

Max Out Your Benefits
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The MyPTO Maximization Program election period closes at 11:59 p.m. on Oct. 31, 2025. If you have not yet completed your Vested PTO Hours Enrollment Form, please take a few minutes to review the top five questions employees are asking about the election process.

Why do I need to complete the form?
Completing the form allows you to choose how your vested PTO hours—those PTO hours you have accrued and not used as of 11:59 p.m. on Jan. 2, 2026—will be managed under the MyPTO Maximization Program.

If you do not submit the form by the Oct. 31 deadline, you will be defaulted into the Immediate Enrollment option, which may not align with your preferences.

How do I know which enrollment option is best for me?
You have three enrollment options to choose from:

• Immediate Enrollment
• Deferred Enrollment
• Draw Down Enrollment

Each enrollment option offers different benefits depending on your financial goals and how you plan to use your PTO. Visit the MyPTO Maximization Program website for resources to help you compare and choose the one that best supports your needs.

Will I still be able to use my previously accrued PTO hours after the election period closes?
Yes. You will still be able to use your accrued PTO hours after the election period closes, regardless of which enrollment option you choose. You should continue working with your manager to plan and schedule your time off.

Your selected enrollment option and any changes will not take effect until the MyPTO Maximization Program officially launches on Jan. 3, 2026.

How long does it take to complete the form?
The form is simple and only takes a few minutes to complete. You can make your election now by logging in to the PeopleSoft HCM system with your UTMB user ID and password and then clicking on MyPTO Max Enrollment.

Can I change my election after submitting the form?
Yes. You can update your selected enrollment option any time before 11:59 p.m. on Oct. 31, 2025. Once the deadline passes, your election will be final and can no longer be changed.

Have more questions about the election process? The HR Support Team is available Monday through Friday from 8 a.m. to 4:30 p.m. to assist you. You can reach them at mypto@utmb.edu, (409) 772-2630, or toll-free (866) 996-8862.

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The Vested PTO Hours Enrollment Form plays a key role in the transition to the MyPTO Maximization Program. Completing the form ensures your vested PTO hours are handled the way you want when the new program begins on Jan. 3, 2026. Here’s how to submit your election in three simple steps:

1. Review the Program Resources

Start by exploring the resources below to better understand the new program and the enrollment options for managing your vested PTO hours:

• Employee Transition Guidebook
• Program Overview Document
• Vested PTO Hours Enrollment Options & Election Process Video
• MyPTO Maximization Dashboard
• MyPTO Maximization Calculator

You will also find additional information and resources on the MyPTO Maximization Program website to support your decision-making.

2. Decide Which Enrollment Option Works Best for You

Consider how each enrollment option aligns with your needs:

• Immediate Enrollment Option: May be a good fit if you want to receive cash payouts for your vested PTO hours and an annual, upfront grant of new PTO hours
• Deferred Enrollment Option: May work well if you prefer to use your existing PTO balance until it is fully exhausted and then receive a prorated grant of new PTO hours for the remainder of the calendar year
• Draw Down Enrollment Option: May be the right choice if you want continued access to your existing PTO balance over three calendar years while also receiving annual grants of new PTO hours

3. Log In and Make Your Election

Once you have chosen your enrollment option, log in to the PeopleSoft HCM system with your UTMB user ID and password to complete the form. It only takes a few minutes, so don’t wait until the Oct. 31, 2025, deadline to make your election. Anyone who does not complete the form by the deadline will be defaulted into the Immediate Enrollment option.

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The dashboard provides clear, personalized data to help you prepare for the MyPTO Maximization Program. It includes your current PTO balance, projected PTO balance as of Jan. 2, 2026, total years of state service, hourly pay rate, FTE status, and other key details.

This data can be used to guide your enrollment decision and support your time-off planning before and after the transition to the new program. Check out your dashboard today at https://utmb.us/q.

Complete Your Enrollment Form by Oct. 31, 2025
After reviewing your data, don’t forget to take the next step and complete your Vested PTO Hours Enrollment Form. Employees who do not submit the form by the deadline will be defaulted into the Immediate Enrollment option.

Max Out Your Benefits
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The election period for the MyPTO Maximization Program is now open and will continue through Oct. 31, 2025. 

Submitting your Vested PTO Hours Enrollment Form is a key step in the transition process. It will ensure your vested PTO hours are managed in the way that best fits your needs when the new program begins on Jan. 3, 2026.

Explore these tools and resources to better understand the enrollment options and complete your form with confidence:

• Employee Transition Guidebook: Learn more about UTMB’s transition to the MyPTO Maximization Program and what it means for you
• MyPTO Maximization Employee Scenarios: See how the program’s provisions and enrollment options apply in real-life situations
• MyPTO Maximization Dashboard: View a summary of your current PTO balance, years of state service, FTE status, hourly pay rate, and more
• MyPTO Maximization Calculator: Discover how the Immediate Enrollment option could work for you
• How to Complete the Vested PTO Hours Enrollment Form: Follow these step-by-step instructions for submitting your form

Ready to make your election? Log in to the PeopleSoft HCM system with your UTMB username and password to complete your Vested PTO Hours Enrollment Form. Be sure to submit your form by Oct. 31, 2025, to avoid being defaulted into the Immediate Enrollment option.

Max Out Your Benefits
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The MyPTO Maximization Program election period begins Wednesday, Oct. 1, and runs through Friday, Oct. 31. This is your chance to determine how your vested PTO hours will be managed under the new program.

What do I need to do?
Log in to the PeopleSoft HCM system with your UTMB username and password, select MyPTO Max Enrollment, and complete the Vested PTO Hours Enrollment Form by Friday, Oct. 31. If the form is not completed by the deadline, you will be defaulted into the Immediate Enrollment option.

What are the enrollment options?
You will be able to choose from three options:

• Immediate Enrollment Option: Receive cash payouts for your existing PTO balance and an annual, upfront grant of new PTO hours
• Deferred Enrollment Option: Continue using your existing PTO balance until it is exhausted and then receive a prorated grant of new PTO hours for the remainder of the calendar year
• Draw Down Enrollment Option: Use your existing PTO balance over three calendar years and receive an annual, upfront grant of new PTO hours

Where can I learn more?
Check out these resources for help with your enrollment decision:

• Employee Transition Guidebook
• MyPTO Maximization Dashboard
• Vested PTO Hours & Enrollment Options Fact Sheet
• Vested PTO Hours Enrollment Options & Election Process Video
• How to Complete the Vested PTO Hours Enrollment Form

Who can I contact with questions?
For questions about the MyPTO Maximization Program or the enrollment options, please reach out to the HR Support Team at MyPTO@utmb.edu, (409) 772-2630, or (866) 996-8862. Representatives are available Monday through Friday from 8 a.m. to 4:30 p.m. to assist you.

Max Out Your Benefits
Unlock everyday savings with the LifeMart Employee Discount Program! This program is open to all UTMB employees and offers easy online access to thousands of exclusive sales and discounts on nationally recognized products and services. Click here to create your personal account and start saving on groceries, retail items, entertainment, travel, and much more.

Understanding the difference between vested and unvested PTO hours will help you navigate the transition to the MyPTO Maximization Program with confidence.

Vested PTO Hours
Vested PTO hours are the PTO hours you have accrued under the current leave program and not used as of 11:59 p.m. on Jan. 2, 2026. These hours are:

• Managed according to the enrollment option you select during the October election period: Immediate Enrollment, Deferred Enrollment, or Draw Down Enrollment
• Not subject to the program’s 40-hour carryforward limit
• Eligible for payout upon separation from UTMB; the payment is calculated at 100% of your base pay rate at the time of separation and may be contributed to a voluntary retirement account on a pre-tax or after-tax basis

Unvested PTO Hours

Unvested PTO hours refer to the PTO hours granted under the MyPTO Maximization Program. These hours are:

• Credited in full at the beginning of each calendar year based on your total years of state service and FTE status if you select the Immediate Enrollment option or Draw Down Enrollment option
• Subject to the program’s 40-hour carryforward limit (prorated for FTE status); any hours above this limit at the end of each calendar year will be forfeited
• Not eligible for payout upon separation from UTMB

Max Out Your Benefits
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UTMB Health is offering the following financial education opportunities to help you plan for retirement and make the most of your vested PTO payouts from the MyPTO Maximization Program.

Your Future, Your Choice: Understanding UTSaver Plans

Learn about the UTSaver Tax-Sheltered Annuity 403(b) and UTSaver Deferred Compensation Plan 457(b) available through the UT Retirement Program. These plans can lower your taxable income through monthly payroll deductions, and you can even contribute your vested PTO hour payouts to give your savings an extra boost.

Tuesday, Sept. 16
11 a.m. – 12 p.m.
Click here to register

Wednesday, Sept. 17
11 a.m. – 12 p.m.
Click here to register

Thursday, Sept. 18
11 a.m. – 12 p.m.
Click here to register

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Secure Tomorrow: Financial Wellness Series

Hear directly from UT System approved providers about the importance of voluntary retirement plans and strategies for long-term growth. Each provider offers a broad range of tools and services to help you understand your investment options and how they can work alongside your TRS or ORP retirement contributions.

Fidelity Investments
Monday, Sept. 22
12 – 1 p.m.
Click here to register

Corebridge Financial
Tuesday, Sept. 23
12 – 1 p.m.
Click here to register

Voya Financial
Wednesday, Sept. 24
12 – 1 p.m.
Click here to register

Lincoln Financial Group
Thursday, Sept. 25
12 – 1 p.m.
Click here to register

TIAA
Friday, Sept. 26
12 – 1 p.m.
Click here to register

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Secure Tomorrow: Financial Wellness Fairs

Meet directly with representatives from Fidelity Investments, Corebridge Financial, Voya Financial, Lincoln Financial Group, and TIAA. You will be able to ask questions, compare tools and services, and take the next step toward your retirement goals.

Galveston Campus
Thursday, Oct. 2
10 a.m. – 4 p.m.
John Sealy Hospital, Hallway Leading to Cafe

Angleton Danbury Campus
Tuesday, Oct. 7
10 a.m. – 4 p.m.
Angleton Danbury Campus Hospital, Main Hallway

League City Campus
Thursday, Oct. 9
10 a.m. – 4 p.m.
League City Campus Hospital, Front Lobby

Clear Lake Campus
Tuesday, Oct. 14
10 a.m. – 4 p.m.
Clear Lake Campus Hospital, Front Lobby

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Max Out Your Benefits
Healthy living just got more affordable with Blue365, a health and wellness discount program available through Blue Cross and Blue Shield of Texas! UT SELECT medical plan members can save on gym memberships, fitness gear, meal plans, and other personal care products from trusted national and local companies. Register with your BCBSTX member ID card today to unlock these discounts for you and your family. Click here to learn more about Blue365 and start saving!

The MyPTO Maximization Program provides eligible employees with an upfront grant of PTO hours at the beginning of each calendar year. The hours granted are based on your total years of state service and FTE status and are credited in full rather than accrued monthly.

Total Years of State Service	Hours Granted Per Year *	Days Earned Per Year +	Carryforward Hours Per Year *
0 up to 4	176.0	22.0	40.0
4 up to 9	196.0	24.5	40.0
9 up to 14	208.0	26.0	40.0
14 up to 20	232.0	29.0	40.0
20 up to 25	256.0	32.0	40.0
25 up to 30	280.0	35.0	40.0
30 up to 35	304.0	38.0	40.0
35+	328.0	41.0	40.0

* Hours are prorated based on FTE status.
⁺ Days reflect an 8-hour work shift and are prorated based on FTE status.

The program also includes a 40-hour carryforward limit (prorated for FTE status) to promote employee well-being and the regular use of time off. Any unused PTO hours above the limit after Dec. 31 will be forfeited. (Note: This new limit will first be reflected in PTO balances on Jan. 1, 2027. It will not affect PTO balances at the end of this calendar year.)

Max Out Your Benefits
Fall into fitness savings—sign up for the UT SELECT Fitness Program by October 31 and pay no enrollment fee! This program supports healthy living through access to a nationwide network of gyms, studio classes, digital fitness programs, and discounts on wellness services. Click here for complete details and use code OCTSAVE2025 to take advantage of this special offer from Blue Cross and Blue Shield of Texas.

UTMB honors the legacy and contributions of American workers, proudly recognizing Labor Day as one of the 10 paid institutional holidays that employees will continue to enjoy each year through the MyPTO Maximization Program.

To support the cultural and religious traditions of our workforce, UTMB also offers alternate holidays. You may observe a day of personal significance, such as Rosh Hashanah, Eid-al-Fitr, Good Friday, and others, in place of an institutional holiday that requires staffing with your leader’s approval.

If you are paid biweekly and required to work on an institutional holiday, you will receive your regular rate of pay for all hours worked plus holiday pay. Holiday compensatory time may be requested in Kronos instead of holiday pay. This time off must be used within 12 months from the date of accrual.

Visit the MyPTO Maximization Program website to read more about UTMB’s institutional holidays and making the most of your time away from work!

Max Out Your Benefits
Did you know that UT SELECT medical plan members can connect with doctors and therapists 24/7 by phone, video, or mobile app with no copay through MDLIVE? The average wait time is under 20 minutes, and doctors can even send e-prescriptions to your local pharmacy. Click here for more information about MDLIVE and activating your account!

UTMB will launch the new MyPTO Maximization Program on Jan. 3, 2026. As part of this transition, you will be able to choose how to manage your vested PTO hours. These are the PTO hours you have accrued under the current program but not used as of 11:59 p.m. on Jan. 2, 2026.

You will have three enrollment options to consider:

Immediate Enrollment Option

• Vested PTO hours are frozen and paid out over three calendar years: Jan. 16, 2026, Jan. 15, 2027, and Jan. 14, 2028
• Payments are calculated at 50% of your hourly base pay rate as of Dec. 31, 2025, and may be contributed to a voluntary retirement account on a pre-tax or after-tax basis
• Receive full grant of new PTO hours on Jan. 3, 2026; hours are subject to the program’s 40-hour carryforward limit (prorated for FTE status)

Deferred Enrollment Option

• Continue using existing PTO balance at your own pace
• Receive prorated grant of new PTO hours for the remainder of the calendar year once the balance is exhausted
• Program’s 40-hour carryforward limit (prorated for FTE status) only applies to new PTO hours, not your existing balance

Draw Down Enrollment Option

• Vested PTO hours are equally divided for your use over three calendar years: 2026, 2027, and 2028
• Any unused hours from each year’s allocation are paid out at 50% of your hourly base pay rate as of Dec. 31, 2025; payments are issued in January 2027, January 2028, and January 2029 and may be contributed to a voluntary retirement account on a pre-tax or after-tax basis
• Receive full grant of new PTO hours on Jan. 3, 2026; hours are subject to the program’s 40-hour carryforward limit (prorated for FTE status)
• New PTO hours can only be used after each year’s vested PTO hours are exhausted

You will submit your enrollment option in Employee Self-Service during the official election period, Oct.1–31, 2025. If you do not make an election by Oct. 31, you will be defaulted into the Immediate Enrollment option.

Max Out Your Benefits
Did you know your Superior Vision plan also includes hearing benefits? Members receive free hearing exams and save an average of 40% on Bluetooth hearing devices that connect directly to your smartphone. Click here for more information.

Your coverage through Blue Cross and Blue Shield of Texas includes tools and resources to help you stay informed and in control of your UT SELECT medical plan. One of the tools, Blue Access for Members^SM, is a secure online platform that provides 24/7 access to your plan information. Once you set up an account, you can check the status of your claims, view and print Explanation of Benefits, find in-network providers, compare costs for common services, request replacement ID cards, and sign up for helpful email and text alerts. Click here to register and begin using your account today.

Our wellness partners at UT MD Anderson have put together a collection of self-care resources to support your emotional, mental, and physical well-being. Topics include mindfulness, meditation, nutrition, sleep hygiene, and resilience. You’ll also find popular apps like Headspace, Calm, Stanford Mind & Body Lab, TED Talks for burnout, and more. Click here to explore the available resources.

Need a medical claim form and not sure where to start? The Form Finder tool from Blue Cross and Blue Shield of Texas makes it easy to search for and download commonly used forms to help you manage your health plan. With access to more than 50 forms, you can quickly find what you need for authorizations, transition of care, enrollment changes, pharmacy requests, and more. Click here to browse the available forms.

Want to build healthier habits that last? Wondr Health can give you the tools to get there. This behavior-based weight loss program is available to you at no cost as a UT SELECT medical plan member. It uses weekly videos and other online resources to teach you simple, sustainable skills to help improve your relationship with food. Click here to learn more and join the waitlist for the next enrollment period.

Did you know UTMB offers a Tuition Assistance Program? This tax-free benefit provides meaningful support for employees who want to continue their education and advance within the organization. The program covers undergraduate, graduate, and doctoral degrees from nationally accredited colleges and universities as well as certain professional certificates. Eligible employees may receive up to $5,250 per fiscal year for course credits and related fees. Click here to learn more about the program and its eligibility requirements.

If you or a loved one are facing cancer, specialized support is available at no cost through the UT SELECT Cancer Services and Support Program. This program offers expert guidance and educational tools to assist you every step of the way. You can get help understanding a diagnosis, preparing for treatment, managing side effects, and planning follow-up care. Click here to learn more about this program.

Safeguard your personal and financial information with IdentityWorks® from Experian! Available at no cost through your UT SELECT medical plan, this service provides peace of mind for you and your family. It includes credit monitoring, identity restoration, up to $1 million in identity theft insurance, and protection for dependent children. Click here to find out how you can keep your information secure.

Managing a chronic condition? You are not alone. As a UT SELECT medical plan member, you have access to Health Advocates who can provide personalized support. They can help with targeted preventive screenings, self-management planning, and coverage for medical equipment. Click here to learn more or call (866) 882-2034 now to connect with a Health Advocate.

Not sure what to do when health issues strike at 3 a.m.? As a UT SELECT medical plan member, you can call the 24/7 Nurseline at (888) 315-9473 for free, confidential support. Registered nurses are available day and night to answer your health questions. They can address a wide range of conditions, from sore throats and high fevers to asthma and back pain. They can also help guide you on whether to visit the emergency room, urgent care, or your doctor. Click here to learn more about the 24/7 Nurseline.

Dealing with muscle or joint pain? Airrosti providers specialize in identifying and resolving the source of pain quickly, with most patients reporting significant relief in just three visits. Each session includes a full hour of one-on-one care for assessment, treatment, and personalized education. Visits are covered at the same copay as physical therapy. Click here to learn more and schedule a no-cost, no-obligation chat with an Airrosti provider!

Did you know that all UTMB employees have access to legal support through the UT Employee Assistance Program? You can receive one free 30-minute consultation per legal issue with a network attorney or mediator, plus a 25% discount on hourly rates if you choose to continue their services. You also have access to customizable documents, fillable forms, and a digital resource library to help you navigate common legal matters. Click here to learn more about the UTEAP legal resources available to you.

 

Did you know that UT SELECT medical plan members have free access to Ovia Health’s maternity and family apps? These tools are designed to support you throughout your entire parenthood journey—from family planning and pregnancy to postpartum recovery and beyond. Benefit from personalized articles and tips, health tracking, and unlimited messaging with health coaches. Click here to learn more and download the Ovia apps today!

 

Unlock everyday savings with the LifeMart Employee Discount Program! This program is open to all UTMB employees and offers easy online access to thousands of exclusive sales and discounts on nationally recognized products and services. Click here to create your personal account and start saving on groceries, retail items, entertainment, travel, and much more.

Did you know that you can skip the trip to the pharmacy with Express Scripts’ home delivery service? UT SELECT medical plan members can receive up to a 90-day supply of long-term medications with free standard shipping, flexible payment options, and 24/7 access to trained pharmacists. Prescriptions are easily managed online or through the mobile app. Click here to learn more about this convenient, cost-saving service!

Healthy living just got more affordable with Blue365, a health and wellness discount program available through Blue Cross and Blue Shield of Texas! UT SELECT medical plan members can save on gym memberships, fitness gear, meal plans, and other personal care products from trusted national and local companies. Register with your BCBSTX member ID card today to unlock these discounts for you and your family. Click here to learn more about Blue365 and start saving!

Fall into fitness savings—sign up for the UT SELECT Fitness Program by October 31 and pay no enrollment fee! This program supports healthy living through access to a nationwide network of gyms, studio classes, digital fitness programs, and discounts on wellness services. Click here for complete details and use code OCTSAVE2025 to take advantage of this special offer from Blue Cross and Blue Shield of Texas.

Did you know that UT SELECT medical plan members can connect with doctors and therapists 24/7 by phone, video, or mobile app with no copay through MDLIVE? The average wait time is under 20 minutes, and doctors can even send e-prescriptions to your local pharmacy. Click here for more information about MDLIVE and activating your account!

Did you know your Superior Vision plan also includes hearing benefits? Members receive free hearing exams and save an average of 40% on Bluetooth hearing devices that connect directly to your smartphone.

Click here for more information.