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59th Annual National Student Research Forum
April 25-27, 2018

The National Student Research Forum is held annually on the University of Texas Medical Branch campus in Galveston, TX. The National Student Research Forum is organized and run by students for the discussion of student research papers in a scientific atmosphere. We look forward to seeing you this year at the NSRF.

2017 NSRF Award Winners posted: Click Here to view

Topic and Speaker TBA

Welcome

Dear Doctors, Friends and Colleagues:

We cordially invite you to participate in the 58th Annual National Student Research Forum (NSRF). This year's forum will feature student research excellence from across the country and abroad, and provides the culmination of three premiere regional student research forums. The Forum is held every year on the campus of the University of Texas Medical Branch in Galveston, Texas. This year the NSRF will start Wednesday, April 25, 2018 with an exciting kickoff party and will continue through the awards banquet on Friday April 27, 2018. Scientific presentations will begin the morning of Thursday, April 26 and continue through Friday, April 27.

The NSRF is a meeting that gives medical and graduate students as well as interns and residents the opportunity to present their biomedical research. Presentations may include research in the basic sciences, clinical sciences, or medical humanities, on work that is completed or in progress, but that has not been published prior to abstract submission. The NSRF offers an excellent opportunity for participants to receive critical review and recognition of their research by their peers and established scientists. Presentations include either poster presentations or oral presentations with accompanying manuscripts. Participants also have the opportunity to participate for more than 30 different categorical and overall awards.

Over the past fifty years, the NSRF has grown from a small regional meeting to a nationally respected assembly of young scientists. Originating in 1960 at the University of Texas Medical Branch in Galveston, the first Forum had participants from Texas, Louisiana, Arkansas, and Tennessee. Last year students from schools throughout the U.S. and internationally were at the NSRF and over 150 abstracts were presented. The 59th Annual National Student Research Forum will prove to be more rewarding than ever. The University of Texas Medical Branch provides primary funding for the meeting. For more information and to submit your abstract and application, visit our website at www.utmb.edu/nsrf. The abstract submission deadline is March 17, 2018. We hope to see you in April 2018!

Sincerely,
2018 NSRF Co-Directors

2018 Faculty Advisor
Norma A. Perez, M.D., Dr.P.H.
Director, School of Medicine Special Programs

2018 Coordinator
Malinda Farmer
NSRF.Galveston@utmb.edu

Important Dates

  • Abstract Deadline: Midnight, March 17, 2018
  • Participant Notification by March 19, 2018
  • Manuscript Deadline: Midnight, April 1, 2018
  • Postmark of Registration Forms and Fees: March 19, 2018
  • Osler Essay Contest Due: April 1, 2018
  • NSRF Forum: April 25-27, 2018
  • Welcome Party at the Hilton Galveston Island Resort – Wednesday, April 25, 2018
  • Hospitality Suite at the Hilton, Open Thursday after the events following the Forum, April 26, 2018

General Information

Who is eligible to attend the forum?

All graduate students, medical students and residents doing biomedical research are encouraged to submit abstracts. Mentors interested in participating are encouraged to contact us about judging opportunities.

What is the NSRF?

The primary purpose of the National Student Research Forum is to provide a national scientific assembly, planned and managed by students for the presentation of research by medical students, graduate students, interns, and residents in the biomedical sciences, medical humanities, and public health. The Forum provides an opportunity for young biomedical scientists to receive critical analysis and recognition of their research efforts from established scientists.

When is the NSRF?

The NSRF is scheduled on April 25-27, 2018 in Galveston, Texas. Activities begin with a casual poolside reception on Wednesday evening the night before. Oral and poster presentations take place on Thursday and Friday, a bench-to-beside panel discussion is planned during Friday's lunch. The final event is an awards banquet Friday evening at the Hilton Galveston Island Resort.

Where is the NSRF held?

The NSRF is hosted at the Hilton Galveston Island Resort in Galveston, Texas, approximately 45 minutes southeast of Houston. For more information about Galveston Island: www.galveston.com

Why you should attend the NSRF?

You should attend the NSRF to receive critical feedback on your research. You should also attend to network with research faculty and other students who are conducting biomedical research like yourself. And you should attend to compete for some of the $9,000 in prize money that will be awarded this year!

How do I apply to the NSRF?

  1. Submit an abstract with your as yet unpublished research by March 17, 2018 online. (For more details go to Rules for submission of abstracts.)
  2. Wait. Once your abstract has been reviewed and accepted, we will contact you by March 19, 2018.
  3. Return the registration form found in the participant packet along with $125 U.S.D. to the above address by March 20, 2018.
  4. GET READY!! Only those abstracts chosen for oral presentation require a prepared manuscript. Instructions for abstract, poster and manuscript preparation are included with the participant packet.

Co-Director Expectations

National Student Research Forum Co-Director Expectations

UTMB Students Only

2018 Co-Director Application (UTMB Students Only)

The NSRF is a student-run forum that could not take place without the hard work and dedication of the student Co-Directors. Co-Directors are expected to serve a one-year term as Co-Director and a possible one-year term as a senior steering committee member if interested.

The very high expectations of all the student Co-Directors include:

  1. Attendance at all NSRF meetings
    • This is essential to relay information, gather ideas for the forum, and support the efforts of your fellow Co-Directors. All Co-Directors should make every effort to attend all meetings and scheduled activities.
    • If you must miss a meeting, contact the Senior Co-Director, Dr. Norma Perez and/or Malinda Farmer with as much notice as is possible, ensure another committee member has your committee reports, and get the minutes from the meeting within a reasonable time frame.
  2. Attendance at the ENTIRE Forum is MANDATORY
    • The NSRF is considered to be an excused absence as long as UTMB policy is followed and plans are made ahead of time with your respective classes and clinical rotations. NSRF Forum: April 25-27, 2018
    • If you volunteer or are assigned a task, the committee will depend on you to fulfill the task to the utmost of your ability
    • Weekly committee reports will be required to update the rest of the team on your progress
  3. You will be expected to contribute in all Forum planning. This includes reading every abstract, helping to recruit judges and volunteers, filing and stuffing envelopes, emainling reminders, etc. For example, if you are given the assignment to be responsible for the awards, this does not mean you are excused from the work required in securing judges.

  4. You must have respect for other Co-Directors and the work they have put in. Concerns regarding individuals should be addressed professionally in a constructive manner. At all times, it is expected that you act in a professional manner when representing the NSRF and UTMB. If unable to address concerns directly, Dr. Perez will be available as a second party to help address the concern.

At any time, Dr. Norma Perez reserves the right to dismiss anyone from the NSRF committee, if it is felt that a Co-Director is not upholding the mission and principles of the NSRF committee. This would only be done with great regret and as a last resort.


National Student Research Forum Co-Director Responsibilities

Below are general categories of responsibilities in planning the NSRF. Although all aspects of the Forum are the responsibility of every Co-Director, each Co-Director will volunteer to take on the responsibility of overseeing one particular job.

Senior Co-Director

  • The “face” of the NSRF
  • Lead the NSRF Co-Director meetings
  • Coordinate responsibilities and gather updates from various committees
  • Assist Co-Directors with their respective responsibilities
  • Recruit Keynote speaker and introduce him at forum
  • Recruit volunteers for the forum
  • Work with other directors to design and edit forum booklet and awards booklet

Marketing Co-Director

  • Mail out call for abstracts, flyers, information to US medical and graduate schools
  • E-mail electronic call for abstracts
  • Manage abstract/manuscript deadlines
  • Advertise within UTMB community

Judging Co-Director

  • Recruit faculty judges from UTMB and off campus
  • Assign judges to appropriate presentation session/category/manuscript
  • Track judge scheduling and send regular reminders to judges
  • Synthesize judging information (abstracts, evaluation forms/criteria), one for the forum, one to be mailed in advance
  • Track the disbursement and scoring of manuscripts

Awards Co-Director

  • Contact people/departments to donate for awards
  • Track awards and criteria
  • Coordinate with trophy shop
  • Confirm award names/category designations
  • Plan presenters for awards ceremony at forum
  • Help plan program book for awards ceremony
  • During the forum, keep track of judge scoring for all categories
  • Develop a strategy for involving co-directors in the determination of award in the event of tie

Focus Groups/B2B Co-Director

  • Plan focus group/break out sessions during forum
  • Plan bench-to-bedside (B2B) lunch panel
  • Involve all co-directors in development of theme of focus groups/B2B
  • Assemble information for focus groups and B2B to send to all participants
  • Record/track attendance of participants at all required events

Social Events Co-Director

  • Organize participant information
  • Flyers, give-aways, raffles, etc.
  • Coordinate NSRF kick-off party on Wednesday
  • Arrange entertainment (band, music, etc)
  • Organize beverages and food for hospitality suite
  • Plan the Friday night social event
    - Work with focus group co-director to record participant attendance at all required events

Volunteers (Assisted by all Co-Directors)

  • Recruit volunteers
  • Assign/track volunteer responsibilities
  • Hold volunteer orientation meeting

Audio Visual & Equipment (Assisted by all Co-Directors)

  • Prepare slide show for award ceremony
  • Prepare audio/visual equipment for the forum
  • During the forum, oversee the function and distribution of equipment: timers, projectors, slide shows, sound, etc