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Accounts Payable: Travel Information

UTMB Travel Program
In mid-2013, UTMB announced changes to the Travel Program.   The changes for UTMB were coordinated with similar changes at all other UT-System Institutions.     Please read a description of the new program here.     In addition, you can find Frequently Asked Questions (FAQ’s) at this link to help you better understand a few more details of the program.

Southwest Airlines

  • Southwest Airlines reservations should be booked via UTMB’s SWABIZ site or Anthony Travel Agency to receive the most aggressive discounts - Southwest Airlines has been designated as a non-exclusive primary preferred airline
  • Booking the same airline for both outbound and return usually results in the best possible airfare.
Please click here to read more

Travelling Internationally?
Click here for important information.

Travel Per Diems

Travelers should use the per diem rates found on the Federal Government's GSA web site: http://www.gsa.gov/portal/category/21287 for their intended destination. Use these rates if the city or the city's county is included on the web site. Reimbursement rates for lodging and meals may be restricted based upon funding rules such as those associated with TDCJ/CMC or Federal Funds.  The State of Texas Travel site at https://fmx.cpa.state.tx.us/fm/travel/travelrates.php also has pertinent information on the topic of per diems.

Mileage Reimbursement:
Business-related mileage in a personal vehicle beginning 1/1/2016 will be reimbursed at the new IRS-approved reimbursement rate of 54.0 cents per-mile. Travel prior to 1/1/2016 will continue to be reimbursed at the previous rate of 57.5 cents per-mile.

Maximum Travel Reimbursement Limits
Travel Guide
Travel Forms
Rental Car Contract Reservations (directly with company)
Procedures Regarding Travel to Washington D.C.
U.S. Passport Information
Fly America Act-Quick Reference
UTMB Travel Program
PeopleSoft End User Training Guide
PeopleSoft Travel and Expense FAQ
Per Diem Amounts
Texas Hotel Occupancy Tax Exemption Certificate
Texas Hotel Occupancy Tax Exemption Verification Letter
Texas Procurement and Support Services (TPASS)