Travel Information

UTMB Travel Program

In mid-2013, UTMB announced changes to the Travel Program. The changes for UTMB were coordinated with similar changes at all other UT System institutions. You can read more about the new program and view Frequently Asked Questions (FAQ’s) to help you better understand a few more details of the program.

The UTMB Travel program offers contracts and tools that complement the State of Texas travel contracts for airfare, hotels and rental cars. UTMB has contracts with two local travel agencies, Marchi Travel and Travel Counselors, as well as a third agency named Anthony Travel. Please access the links below for more information.

Contracts & Tools:

Tutorials for SWABIZ Users:

Mileage Reimbursement

Beginning 9/1/2021 December 31, 2021, business-related mileage in a personal vehicle will be reimbursed at the new IRS-approved reimbursement rate of 56 cents per mile. Travel prior to 1/1/2021 will continue to be reimbursed at the previous rate of 57.5 cents per mile.

IRS web site for documentation

Southwest Airlines

  • Southwest Airlines reservations should be booked via UTMB’s SWABIZ site or Anthony Travel Agency to receive the most aggressive discounts - Southwest Airlines has been designated as a non-exclusive primary preferred airline.
  • Booking the same airline for both outbound and return usually results in the best possible airfare.

Learn more about Southwest Airlines discounts

Travel Per Diems

Travelers should use the per diem rates found on the Federal Government's GSA website for their intended destination. Use these rates if the city or the city's county is included on the website. Reimbursement rates for lodging and meals may be restricted based upon funding rules such as those associated with TDCJ/CMC or Federal Funds. The State of Texas Travel site also has pertinent information on the topic of per diems.

Travel to Washington D.C.

Travel to Washington, D.C. from state funds requires prior notification to the Office of State-Federal Relations (OSFR) if the purpose is to engage in activities to obtain or spend federal funds or to impact federal policies.

The Office of State-Federal Relations form must be submitted prior to the trip occurring.

Expenses related to Washington, D.C. travel will not be reimbursed unless a copy of the Office of State-Federal Relations form accompanies the documentation.

Travel Cash Advances for travel to Washington, D.C. will not be granted unless a copy of the Office of State-Federal Relations form accompanies the request.

Office of State-Federal Relations form