- Service Level Agreement
- Service Request
- Team Contact Info
- Contact Information
- Customer Support & Help Desk
- eProcurement User Guide
- Policies & Procedures
- User Guide
- Bid Opportunities
- FAQs
- Forms
- Acceptance of Gifts from Vendors
Additional Links
- Category To Account Cross-Reference
- Procurement Marketplace
- HUB & Federal Small Business Programs
- PeopleSoft FMS
- Texas Procurement and Support Services
- Vendor Information
- Pro Card Information
User Forms (for use by all Depts.)
Sole Source / Proprietary Justification |
| Emergency Justification Justification for the purchase of products/services based on an immediate need |
| Employee/Independent Contractor Verification Form Checklist to determine if a Sole-Proprietor/Individual Services Vendor should be treated as an Employee or Contractor |
| Credit Application Response Letter Standard Response Letter to credit applications requested by vendors. |
| General Terms and Conditions Terms and Conditions for all General Procurement Activities |
| Vendor Application To add a new Vendor to the Vendor List (Vendor must complete) |
| Request for Proposal Development Checklist Department request for information for a RFP |
| Professional Services Request Form Department request for Professional Services |
| Consulting Services Request Form Department request for Consulting Services |
| Non-Supplier PS Database Form To Add/Change a "Non-Supplier" or "Remit to Address" in PeopleSoft |
| Product Evaluation Agreement Product Evaluation Agreement |
| Temporary Employee Security Process Security Requirements for Clerical Temporary Personnel |
| JOC Approval Form Scope of Work Approval Form for Projects over $300, 000 |
OmniCom Documentation
| Contract Entry into OmniCom How to enter a new contract into the OmniCom System |
| OmniCom Interim Contract Administration Processes How to administer contracts in the OmniCom System |
Acquisition Forms (for use by Acquisition only)
| PO Document Checklist Document checklist for the release of Purchase Orders |
| Bid/RFP Checklist Document checklist for Bid and RFP Projects |
| Register of Bids Received For recording of Bid Received by Bid Clerk |
| Bids Received Form For recording the Bids Received for HUB Reporting |
| Tabulation Sheet For tabulating Bid Responses by Buyer |
| Bid Award Recommendation For Departments Approval of Award |
| Award Recommendation Memo For Awards Over $100,000, excluding RFP Awards |
| Non-Disclosure Statement Non-Disclosure Statement Format |
| Contract Database Worksheet Form to enter a Contract Into The Contract Database |
| Contract Renewal Letter Format for renewal of Contract Letter |
| Contract Routing Approval Form Form to be completed and attached to Contracts sent to Legal Affairs |
| Small and Disadvantage Business Record Form Form to record assistance by Buyer to Small Business |
| Disclosure Statement for Purchasing Personnel Form to record Conflict of Interest disclosure for evaluators and procurement personnel on major projects |
| GPO Award Recommendation Award Recommendation to utilize GPO Contracts |
| Single Bid Response Form to be completed when only one response is received |
| General T&Cs with Software Clauses General T&Cs with the Standard Software Clauses added |
Acquisition Master Documents (for use by Acquisition only)
| ITB Format Format for an "Invitation to Bid" |
HUB Subcontracting Plan *update coming soon*
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| Buyer's Non-HSP Declaration To declare that no Subcontracting opportunities are probable |
| Best and Final Offer BAFO Format for the RFP Process |
| RFP Format Format for a "Request for Proposal" |
| RFP Addendum Format/Example for an Addendum to a RFP |
| Proposal Evaluation Process Documents Proposal Evaluation Format for the RFP Process |
| RFP Award Recommendation Memo Award Recommendation Format for the RFP Process |
| Notice of Award Template of an Award of a RFP/RFB |
| Agreement Format for Products Format for a Bilateral Agreement for Products |
| Agreement Format for Services Format for a Bilateral Agreement for Services |
| Legal Software Addendum (9/2012) Standard Addendum for Bilateral Agreements for Software services and products |
| Legal Standard Addendum (9/2012) Standard Addendum for Bilateral Agreements |
| Standard Hotel Agreement Standard Agreement for Hotels and Events |
Acquisition Misc. Documents (for use by Acquisition only)
| RFB Format Format for a "Request for Bid" |
| Commitment Authority Memo Official Notice of Authorization to commit Purchase Orders in a certain amount |
| Security Clearance Requirements; Attachment A Clauses for Procurement Solicitations and PO/Agreement/Contract documents |
| Security Clearance Requirements; Attachment B Security Clearance attachment for PO/Agreement/Contract Documents |
| Environmental Sustainability Questionnaire Questionnaire on Environmental Sustainability (already included in ITB, RFP & RFB) |
Acquisition FOAM Documents (for use by Acquisition only)
| Construction Notice to Respondents Notice sent to Contractors on Notification List advising them on RFP |
| Construction Notice of Intent to Award Letter sent to Contractor notifying them of UTMBs intent to award Contract |
| Construction HSP Rejection Letter Letter to sent to Contractor when HSP is rejected by HUB Coordinator |
| Construction Bond Return Letter Letter sent to Contractor when returning Bid Bonds after Agreement has been executed |
| Construction Regret Letter Letter sent to unsuccessful Contractors, notifying them of UTMBs intended award |
Contract Administration Forms (for use by Acquisition only)
| Contract Amendment Master Format for the Amendment of a Contract |
| Contract Closeout Audit Form Form to conduct the Closeout Audit of a Contract |
| Contract Closeout Evaluation Survey Form to conduct a closeout survey of Contractor Performance |
| Contract Initialization Form Form to set-up a Contract File |
| Contract Monitoring Form Form to set-up the monitoring of a Contract |
| Contract Renewal Evaluation Form Form to evaluate Contractor performance prior to Contract Renewal |
| Contract Renewal Notice Format of the Contract Renewal Notice |
| Inappropriate Procurement Memo Memo to inform a Dept. of an Inappropriate Procurement |
| Inappropriate Procurement Response Form Form for the Dept. to respond to a Inappropriate Procurement and their remedial actions |
| Insurance Expiration Notification Letter Letter to Vendor to notify them of Insurance expiration |
| Security File Data Label "Cover Page" for Security Documents |
| Security Document Transmittal Form For the transmittal of Security Documents |
| UTMB Project Manager/End-User Responsibilities Acknowledgment Form Form for the UTMB Project Manager/End-User to acknowledgment their responsibilities |
Third Column
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