- Service Level Agreement
- Service Request
- Team Contact Info
- Contact Information
- Customer Support & Help Desk
- eProcurement User Guide
- Policies & Procedures
- User Guide
- Bid Opportunities
- FAQs
- Forms
- Acceptance of Gifts from Vendors
Additional Links
- Category To Account Cross-Reference
- Procurement Marketplace
- HUB & Federal Small Business Programs
- PeopleSoft FMS
- Texas Procurement and Support Services
- Vendor Information
- Pro Card Information
User Forms (for use by all Depts.)
Sole Source / Proprietary Justification |
| BOF Exclusive Acquisition Justification (EAJ) Form (9/2013) For BOF use only: Sole Source, Best Value, Emergency or Professional Services Justification |
| Emergency Justification Justification for the purchase of products/services based on an immediate need |
| Employee/Independent Contractor Verification Form Checklist to determine if a Sole-Proprietor/Individual Services Vendor should be treated as an Employee or Contractor |
| Credit Application Response Letter Standard Response Letter to credit applications requested by vendors. |
| General Terms and Conditions Terms and Conditions for all General Procurement Activities |
| Vendor Application To add a new Vendor to the Vendor List (Vendor must complete) |
| Request for Proposal Development Checklist Department request for information for a RFP |
| Professional Services Request Form Department request for Professional Services |
| Consulting Services Request Form Department request for Consulting Services |
| Non-Supplier PS Database Form To Add/Change a "Non-Supplier" or "Remit to Address" in PeopleSoft |
| Product Evaluation Agreement Product Evaluation Agreement |
| Temporary Employee Security Process Security Requirements for Clerical Temporary Personnel |
| JOC Approval Form Scope of Work Approval Form for Projects over $300, 000 |
OmniCom Documentation
| Contract Entry into OmniCom How to enter a new contract into the OmniCom System |
| OmniCom Interim Contract Administration Processes How to administer contracts in the OmniCom System |
Purchasing Forms (for use by Purchasing only)
| PO Document Checklist Document checklist for the release of Purchase Orders |
| Bid/RFP Checklist Document checklist for Bid and RFP Projects |
| Register of Bids Received For recording of Bid Received by Bid Clerk |
| Bids Received Form For recording the Bids Received for HUB Reporting |
| Tabulation Sheet For tabulating Bid Responses by Buyer |
| Bid Award Recommendation For Departments Approval of Award |
| Award Recommendation Memo For Awards Over $100,000, excluding RFP Awards |
| Non-Disclosure Statement Non-Disclosure Statement Format |
| Contract Database Worksheet Form to enter a Contract Into The Contract Database |
| Contract Renewal Letter Format for renewal of Contract Letter |
| Contract Routing Approval Form Form to be completed and attached to Contracts sent to Legal Affairs |
| Small and Disadvantage Business Record Form Form to record assistance by Buyer to Small Business |
| Disclosure Statement for Purchasing Personnel Form to record Conflict of Interest disclosure for evaluators and procurement personnel on major projects |
| GPO Award Recommendation Award Recommendation to utilize GPO Contracts |
| Single Bid Response Form to be completed when only one response is received |
| General T&Cs with Software Clauses General T&Cs with the Standard Software Clauses added |
Purchasing Master Documents (for use by Purchasing only)
| ITB Format Format for an "Invitation to Bid" |
HUB Subcontracting Plan *update coming soon*
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| Buyer's Non-HSP Declaration To declare that no Subcontracting opportunities are probable |
| Best and Final Offer BAFO Format for the RFP Process |
| RFP Format Format for a "Request for Proposal" |
| RFP Addendum Format/Example for an Addendum to a RFP |
| Proposal Evaluation Process Documents Proposal Evaluation Format for the RFP Process |
| RFP Award Recommendation Memo Award Recommendation Format for the RFP Process |
| Notice of Award Template of an Award of a RFP/RFB |
| Agreement Format for Products Format for a Bilateral Agreement for Products |
| Agreement Format for Services Format for a Bilateral Agreement for Services |
| Legal Software Addendum (9/2012) Standard Addendum for Bilateral Agreements for Software services and products |
| Legal Standard Addendum (9/2012) Standard Addendum for Bilateral Agreements |
| Standard Hotel Agreement Standard Agreement for Hotels and Events |
Purchasing Misc. Documents (for use by Purchasing only)
| RFB Format Format for a "Request for Bid" |
| Commitment Authority Memo Official Notice of Authorization to commit Purchase Orders in a certain amount |
| Security Clearance Requirements; Attachment A Clauses for Procurement Solicitations and PO/Agreement/Contract documents |
| Security Clearance Requirements; Attachment B Security Clearance attachment for PO/Agreement/Contract Documents |
| Environmental Sustainability Questionnaire Questionnaire on Environmental Sustainability (already included in ITB, RFP & RFB) |
| Value Creation Intake Form Form used by Purchasing staff to record savings of $100 or more |
Purchasing FOAM Documents (for use by Purchasing only)
| Construction Notice to Respondents Notice sent to Contractors on Notification List advising them on RFP |
| Construction Notice of Intent to Award Letter sent to Contractor notifying them of UTMBs intent to award Contract |
| Construction HSP Rejection Letter Letter to sent to Contractor when HSP is rejected by HUB Coordinator |
| Construction Bond Return Letter Letter sent to Contractor when returning Bid Bonds after Agreement has been executed |
| Construction Regret Letter Letter sent to unsuccessful Contractors, notifying them of UTMBs intended award |
Contract Administration Forms (for use by Purchasing only)
| Contract Amendment Master Format for the Amendment of a Contract |
| Contract Closeout Audit Form Form to conduct the Closeout Audit of a Contract |
| Contract Closeout Evaluation Survey Form to conduct a closeout survey of Contractor Performance |
| Contract Initialization Form Form to set-up a Contract File |
| Contract Monitoring Form Form to set-up the monitoring of a Contract |
| Contract Renewal Evaluation Form Form to evaluate Contractor performance prior to Contract Renewal |
| Contract Renewal Notice Format of the Contract Renewal Notice |
| Inappropriate Procurement Memo Memo to inform a Dept. of an Inappropriate Procurement |
| Inappropriate Procurement Response Form Form for the Dept. to respond to a Inappropriate Procurement and their remedial actions |
| Insurance Expiration Notification Letter Letter to Vendor to notify them of Insurance expiration |
| Security File Data Label "Cover Page" for Security Documents |
| Security Document Transmittal Form For the transmittal of Security Documents |
| UTMB Project Manager/End-User Responsibilities Acknowledgment Form Form for the UTMB Project Manager/End-User to acknowledgment their responsibilities |
Third Column
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Fusce aliquam nunc vitae purus. Aenean viverra malesuada libero. Fusce ac quam. Donec neque. Nunc venenatis enim nec quam. Cras faucibus, justo vel accumsan aliquam, tellus dui fringilla quam, in condimentum augue lorem non tellus. Pellentesque id arcu non sem placerat iaculis. Fusce aliquam nunc vitae purus. Aenean viverra malesuada libero. Fusce ac quam. Donec neque. Nunc venenatis enim nec quam. Cras faucibus, justo vel accumsan aliquam, tellus dui fringilla quam, in condimentum augue lorem non tellus. Pellentesque id arcu non sem placerat iaculis.