Purchasing Policy & Procedures

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Purchasing: Policy & Procedures

Table of Contents

Section 1: General
Section 2: Procurement
Section 3: Contract Administration
Section 4: Supplier Management
Section 5: HUB Program
Section 6: Department Generated (DEP) Orders
Section 7: Small Business Program
Section 8: Guidelines
Section 9: Glossary of Terms and References
Section 10: Vendor Visitation Policy and Procedure

Section 1: General	Issue/Revision Date
1.10 Ethics Policy	08/27/07
1.20 Commitment Authority	03/25/05
1.30 Delegated Authority	01/19/12
1.40 Release of Information Under The Texas Public Information Act	08/27/07
1.50 Protest Procedures	01/04/10

Section 2: Procurement	Issue/Revision Date
2.10 Best Value Procurement	03/18/11
2.12 Managing Requisitions	05/17/10
2.14 Solicitation and Award of Competitive Procurements	03/18/11
2.15 Opening Formal Written Bids/Proposals	01/04/10
2.20 Tabulation of Bids/Proposals	08/27/07
2.30 Orders over $100,000	03/18/11
2.32 Bilateral Agreements	01/04/10
2.33 Procurement Review Process	08/27/07
2.34 Federal Fund Procurements	08/27/07
2.35 Request for Proposal	08/27/07
2.40 Information Technology	05/17/10
2.45 Consulting Services	01/04/10
2.50 Professional Services	08/27/07
2.55 Construction Services	04/22/08
2.56 Procurement of Lasers and Maintenance	03/18/11
2.57 Security Clearance Requirements	06/28/08
2.58 Hotel/Event Agreements	05/08/12
2.60 Establishment of Committed Contracts	08/27/07
2.65 Procurements from Committed Contracts	09/17/00
2.70 Procurements from Non-Committed Contracts	01/04/10
2.73 Purchases from UTMB Tech Companies	03/15/06
2.75 Procurements from Foreign Suppliers	01/03/03
2.80 Trial, Sample & Evaluation Products	09/17/00
2.85 Emergency/Manual Purchase Order Procedure	04/30/04
2.90 Improper Purchase Process	01/04/10

Section 3: Contract Administration	Issue/Revision Date
3.10 Records Documentation and Retention Schedule	03/18/11
3.20 Contract Administration Process	07/22/11
3.30 Contract Security Documents	01/04/10
3.56 Contract and Procurement Reporting	08/27/07

Section 4: Supplier Management	Issue/Revision Date
4.50 Vendor Performance	04/22/08

Section 5: HUB Program	Issue/Revision Date
5.10 Historically Underutilized Businesses	04/22/08
5.20 HUB Subcontracting	04/22/08

Section 6: Department Generated (DEP) Orders	Issue/Revision Date
6.10 Department Generated (DEP) Orders	09/01/13

Section7: Small Business Program	Issue/Revision Date
7.10 SBA	09/01/13

Section 8: Guidelines	Issue/Revision Date
Guidelines for Invoices, Services and Equipment Purchase Orders	01/04/10
Ike Related Requisition Processing Guidelines	-

Section 9: Glossary of Terms and References	Issue/Revision Date
9.99 Terms and References	04/30/04

Section 10: Vendor Visitation Policy and Procedure	Issue/Revision Date
Vendor Representative Procedures	-
Vendor Visitation Policy	-

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Supply Chain Management

Purchasing: Policy & Procedures

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