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Purchasing: Policy & Procedures

Table of Contents

Section 1: General
Section 2: Procurement
Section 3: Contract Administration
Section 4: Supplier Management
Section 5: HUB Program
Section 6: Department Generated (DEP) Orders
Section 7: Small Business Program
Section 8: Guidelines
Section 9: Glossary of Terms and References
Section 10: Vendor Visitation Policy and Procedure

Section 1: General
Issue/Revision Date
1.10 Ethics Policy
08/27/07
1.20 Commitment Authority
03/25/05
1.30 Delegated Authority
01/19/12
1.40 Release of Information Under The Texas Public Information Act
08/27/07
1.50 Protest Procedures
01/04/10

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Section 2: Procurement
Issue/Revision Date
2.10 Best Value Procurement
05/20/14
2.12 Managing Requisitions
05/17/10
2.14 Solicitation and Award of Competitive Procurements
03/18/11
2.15 Opening Formal Written Bids/Proposals
01/04/10
2.20 Tabulation of Bids/Proposals
08/27/07
2.30 Orders over $100,000
03/18/11
2.32 Bilateral Agreements
01/04/10
2.33 Procurement Review Process
08/27/07
2.34 Federal Fund Procurements
08/27/07
2.35 Request for Proposal
08/27/07
2.40 Information Technology
05/17/10
2.45 Consulting Services
01/04/10
2.50 Professional Services
08/27/07
2.55 Construction Services
04/22/08
2.56 Procurement of Lasers and Maintenance
03/18/11
2.57 Security Clearance Requirements
06/28/08
2.58 Hotel/Event Agreements
05/08/12
2.60 Establishment of Committed Contracts
08/27/07
2.65 Procurements from Committed Contracts
09/17/00
2.70 Procurements from Non-Committed Contracts
01/04/10
2.73 Purchases from UTMB Tech Companies
03/15/06
2.75 Procurements from Foreign Suppliers
01/03/03
2.80 Trial, Sample & Evaluation Products
09/17/00
2.85 Emergency/Manual Purchase Order Procedure
04/30/04
2.90 Improper Purchase Process
01/04/10

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Section 3: Contract Administration
Issue/Revision Date
3.10 Records Documentation and Retention Schedule
03/18/11
3.20 Contract Administration Process
07/22/11
3.30 Contract Security Documents
01/04/10
3.56 Contract and Procurement Reporting
08/27/07

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Section 4: Supplier Management
Issue/Revision Date
4.50 Vendor Performance
04/22/08

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Section 5: HUB Program
Issue/Revision Date
5.10 Historically Underutilized Businesses
10/2013
5.20 HUB Subcontracting
10/2013

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Section 6: Department Generated (DEP) Orders
Issue/Revision Date
6.10 Department Generated (DEP) Orders
12/11/13

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Section7: Small Business Program
Issue/Revision Date
7.10 SBA
09/01/13

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Section 8: Guidelines
Issue/Revision Date
Guidelines for Invoices, Services and Equipment Purchase Orders
01/04/10
Ike Related Requisition Processing Guidelines
-

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Section 9: Glossary of Terms and References
Issue/Revision Date
9.99 Terms and References
04/30/04

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Section 10: Vendor Visitation Policy and Procedure
Issue/Revision Date
Vendor Representative Procedures
-
Vendor Visitation Policy
-

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Third Column

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