Communications

Office of the President


A message from the president:

  • Important emergency preparation information

    May 22, 2019, 14:29 PM by Stephen Hadley

    Prepare now at home and work—before an emergency

    The June 1 start of hurricane season makes emergency preparedness a hot topic for those of us on the Gulf Coast. But as we all know, emergencies that disrupt our ability to fulfill our mission—and which affect our families and homes—can happen at any time and at any of our locations throughout the state.

    With that in mind, we wanted to share the following general information on how UTMB prepares for and communicates during emergencies, as well as a list of actions you can take now to be ready at work and at home.

    In an emergency, UTMB activates its Incident Command structure (login required) to make decisions based on the specifics of the emergency as it develops. Incident Command includes leaders from a broad range of departments that have direct responsibility for critical business operations. Led by an appointed Incident Commander and in coordination with other agencies when appropriate, the group determines UTMB’s response to the incident, including if and when to dismiss students and employees.

    The group’s decisions are communicated in a variety of ways depending on the severity of the emergency, including email to academic program leaders, managers or all employees; the Alerts websiteiUTMB; social media, including I Am UTMB and UTMB Health pages on Facebook and @UTMBHealth on Twitter; and our UTMB Alerts emergency notification service, as appropriate. We will also update information for patients on utmbhealth.com as needed.

    But a successful Incident Command depends on well-prepared employees. We strongly encourage you to take the following actions now, before an emergency affects your work site or home:

    • Become familiar with your department’s emergency plan and your role in an emergency.

    • Complete the required 2019 Emergency Classification and Acknowledgment Form and have it approved by your supervisor by May 31. The form must be completed and approved online (login required). Paper documentation will not meet the requirement.

    • Talk with your supervisor or faculty advisor about your emergency responsibilities and/or procedures for reporting to work/school during an emergency.

    • Become familiar with UTMB’s Institutional Emergency Operations Plan (login required).

    • Visit Employee Self Service/Personal Information (access via “Employee Self Serv/Paycheck” link on iUTMB) to check and update the following information, which is vital to our ability to determine who is affected by a particular emergency, on or off UTMB property. This ensures UTMB knows how to reach you and your personal emergency contacts when needed and enables us to better target emergency-related messages in the future:

      • Your UTMB Directory information—particularly your work location (L-code)

      • Your personal information, such as home address and home contact information

      •  Your emergency contacts (the family members or friends UTMB should contact if you become seriously ill or injured at work or if we are unable to reach you during a large-scale emergency)

    • Check your contact and location information in the UTMB Alerts emergency notification system here (login required). All employees and students are automatically enrolled in UTMB Alerts with their university phone and/or email address. We recommend that you also add your mobile number to receive UTMB Alerts messages via text and/or mobile phone call, to ensure you get notifications as quickly as possible, no matter where you are. Be sure at least two contact methods are listed for you.

    • Keep computer security in mind. Never reveal your UTMB login information to anyone, and be suspicious of emails asking you to enter your login information.

    • Wear your ID badge every day at all UTMB locations, so University Police, members of the public and, if needed, emergency responders will know you belong.

    • Enroll in Direct Deposit and MyChart, to ensure access to both your paycheck and your UTMB medical records in an emergency.

    • Develop an emergency plan for your home that takes into account care and safety of dependents and pets. 

    UTMB offers a number of emergency preparedness resources to help you plan on the job and at home. Visit www.utmb.edu/emergency_plan to view materials from the 2019 UTMB Emergency Preparedness Meeting, preparedness checklists, related forms and emergency-related policies. You can also learn more about UTMB’s Institutional Emergency Operations Plan and the business continuity planning process for ensuring our ability to fulfill our mission, no matter the challenge. The HR Adverse Events Toolkit (login required) also provides a number of resources.

    Thank you for making your personal safety a priority and also for your help in keeping UTMB prepared for any emergency in any of our locations across the state.

    Dr. David L. Callender
    President

    Dr. Gulshan Sharma
    Institutional Emergency Preparedness Officer
    Vice President, Chief Medical & Clinical Innovation Officer 

  • Appointment of Executive Vice President and CEO, UTMB Health System

    April 29, 2019, 11:15 AM by Stephen Hadley

    I am pleased to announce that Dr. Timothy Harlin will assume the role of Executive Vice President and Chief Executive Officer, UTMB Health System, coinciding with the retirement of our current EVP and CEO, Donna Sollenberger. Dr. Harlin will join UTMB on July 15, 2019, and work collaboratively with Donna until her departure on August 31, 2019.

    Tim-Harlin-Portrait-2Dr. Harlin has an extensive background in helping complex health care organizations reach their potential in terms of patient experience, clinical outcomes, operational efficiency and growth, and financial stability. He is a collaborative leader who values the strength of teams, and I am confident he will effectively guide and advance our Health System—and our university—in a rapidly evolving environment.

    Dr. Harlin currently serves as chief operating and acceleration officer at Denver Health and Hospital Authority in Colorado—a large, mission-driven, academic integrated health system that includes a 555-bed acute care hospital, nine Federally Qualified Health Centers, a health plan, emergency medical services, the Rocky Mountain Poison and Drug Center, and correctional care services.

    In his current position, he partners with physician leaders to oversee clinical operations, as well as a comprehensive range of critical support areas, such as facilities, information services, security and disaster preparedness, among others. He also leads the development and implementation of the organization’s long-range strategic plan, including its growth initiatives. Denver Health employs more than 7,000 individuals and trains about 1,000 residents and fellows across 16 Graduate Medical Education (GME) programs affiliated with the University of Colorado School of Medicine. The organization also supports 147 principal investigators and last year secured nearly $60 million in grants.

    Prior to Denver Health, Dr. Harlin served as Chief Operating Officer at Hennepin Health System in Minneapolis, CEO at Randolph Medical Center in Roanoke, Alabama, and a health care consultant. 

    Dr. Harlin is a Fellow of the American College of Healthcare Executives. After receiving his Bachelor of Science degree from Auburn University, he earned a Master of Business Administration degree at Emory University and a Doctor of Science degree from the University of Alabama at Birmingham.

    We were very pleased with the results of this national search and the strong slate of candidates introduced to UTMB for consideration. I am grateful to all who participated in individual and small-group interviews and provided valuable input in this process, especially search committee co-chairs Carrie King and Dr. Eric Walser.

    This is an exciting—and bittersweet—time for UTMB and our Health System. We have been extraordinarily fortunate to have Donna Sollenberger at the helm for the past decade, and it is difficult to contemplate the departure of such an iconic leader, not only at UTMB, but in the national health care arena as well. Please join me in thanking her for her wonderful leadership here and during a distinguished career spanning four decades of service.

    As you congratulate Donna on her many career successes over the next few months, please also join me in welcoming Dr. Tim Harlin and his wife, Beth, to UTMB and to Texas. We look forward to working with him as our university continues to play a role in shaping the future of health care.

    Thank you!

    Dr. David L. Callender
    President

Contact Information

Office of the President
(409) 772-1902 
(409) 772-5064 fax

Suite 6.100 Administration Bldg.
301 University Blvd.
Galveston, Texas 77555-0129

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