UTMB BOF Utilities - Sustainability

Utilities Fleet Services

Fleet Services manages UTMB's approximately 180-vehicle fleet.

We provide vehicle maintenance, fuel acquisition, long-term vehicle leases, insurance, online drivers safety training courses, driver verification, and state reporting.

Services:

Coordinate Vehicle Repairs, Maintenance, and Safety Inspections on UTMB Vehicles with User Departments and Contracted Vendors
Manage the Fleet Loaner Service
Manage UTMB's Fleet Information for State Vehicle Use Reporting System
Manage Vehicle Insurance and Insurance Claims
Manage Vehicle Purchasing and Leasing Process
Manage the Vehicle Fueling Depot and Fuel Cards for UTMB Fleet
Perform Driver Motor Vehicle Record Checks
Manage Defensive Driver Training
Manage the Billing for Fuel, Maintenance, and Repairs

Service Level Agreement:

Fleet Services manage approximately 180 vehicles, providing maintenance, long-term vehicle leases, insurance, online drivers safety courses, driver verification, and state reporting.

Coordinate safety and preventive maintenance inspections
Manage a fleet of 180 vehicles, including keeping records for the State Vehicle Reporting System
Manages vehicle insurance policies and claims

Manage UTMB's fueling depot (70,000 gallons of fuel used/fiscal year)

References

Frequently Asked Questions

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What are the hours of operation of Fleet Services?

8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.
Who can operate university vehicles?

Only UTMB employees and authorized contractors may operate university-owned vehicles, vehicles leased from Fleet Services, or vehicles rented from private rental agencies for university use.
What does “UTMB employees” include?

For purposes of vehicle assignment, a UTMB employee is defined as “any individual working for the state for wages or salary.” This can include part-time employees, visiting faculty paid by stipend, or students if they are on our payroll.
May I lease a UTMB vehicle while my car is in the shop?

No. University vehicles may only be operated for university business.
My department just bought a new university vehicle. How do I go about getting insurance on it?

Newly acquired university-owned vehicles are automatically insured with comprehensive and liability insurance when they are titled to the university.
If I rent a vehicle for university business, should I purchase the Collision Damage Waiver or liability coverage they always try to sell you?

No. State policy does not allow reimbursement for this type of expense (except for certain rental situations in foreign countries). The state's own automobile insurance provides liability, comprehensive, and collision coverage for commercial vehicles rented by employees for less than 30 days for official university business.
I had an automobile accident while conducting university business. What should I do?

You should do two things right away. First, notify campus police or the appropriate law enforcement agency and get a police report. Second, notify Fleet Services, at (409) 747-2959 within 24 hours of the accident and complete the UTMB Accident Report as soon as possible.