To conduct human subject research at UTMB, you will use two electronic systems: OnCore e-Research and InfoEd. OnCore e-Research supports investigators and coordinators in managing the day-to-day activities of clinical trials and serves as the starting point for initiating new human subject research protocols. Once a protocol is created in OnCore, it is submitted through InfoEd, the electronic submission system used by the UTMB Institutional Review Board (IRB) to review human subject research. After submission, the protocol is electronically routed to the IRB for review and approval.
How to Get Access to InfoED
Your Trusted Requestor will need to submit a Tivoli request access to InfoED. The system and role needed is:
Upload the protocol. (You will still need to upload it later in InfoEd for IRB Review).
Complete ALL questions in the form and click "Continue." You will receive a pop-up notice about the OCR process timeline. If you do not receive the pop-up, check to see if all fields were completed. Once completed, click "Continue." Contact OnCore@utmb.edu if you still do not receive the pop-up.
OCR will create the study in OnCore and pull it into InfoEd. YOU MUST COMPLETE THE QUESTIONS IN INFOED AND UPLOAD STUDY DOCUMENTS
The Investigator and form submitter will receive an email from OCR with the IRB #. You will need to login to InfoEd to enter your IRB # in the search field (Top, right corner of screen) in order to start the submission for IRB review.
Additionally, if the individual who will serve as the Principal Investigator is not Faculty, then a Faculty Sponsor will need to be listed in the submission, who will also provide signature on the signature page. Department Chair signature is required for Expedited and Full Board research.
Study Management-OnCore
Researchers who need study subject management will need to obtain access to OnCore. Please visit the OnCore Resources to make this determination. Please contact OCR at OnCore@UTMB.edu for questions.
Mandatory Training
You will want to make sure that everyone listed on the submission has completed the required Human Subjects training via the CITI program. Instructions a on how to register for CITI training are available on the Mandatory Training page. Additionally, all individuals engaged in human subjects research are required to complete COI training, as well file of a statement of financial interests. For COI questions and instructions please email the Office of Institutional Compliance at onofint@utmb.edu.
We’re here to support you. If you have questions about submitting your study, determining review categories, or completing forms, visit Submissions Help & Training or contact us.