Office of the Provost

A Message from the Executive Vice President, Provost and Dean, John Sealy School of Medicine

June 2, 2022

Dear Academic Enterprise colleagues,

I am sharing an update on guidelines for UTMB-sponsored international travel. This information applies to all Academic Enterprise faculty, staff, and students.

Limitations related to UTMB-sponsored international travel for conferences, meetings, and collaboration have been lifted effective May 31, 2022.  It is the traveler’s responsibility to follow any applicable UTMB COVID policies around the requirements to return to campus following an international trip. 

Please read the following carefully to ensure you are up to date on policies regarding international travel.

  • UTMB-sponsored travel no longer requires pre-approval by the Provost (unless related to travel to Ukraine, Russia, Belarus, or bordering countries – please see below for additional information).
  • UTMB-sponsored international travel must register with UT System’s contract emergency assistance provider, On Call International.
  • UTMB-sponsored travelers must submit their international travel request to the AE Service Center where the UTMB Institutional Oversight Committee will review, per UT System policy.  
    • Please submit your request a minimum of six (6) weeks prior to the travel departure date. 
    • If traveling for a conference, please attach a copy of the conference brochure.
    • After IOC review and approval, a tentative approval will be emailed to the travel requestor containing an assigned International Travel Request Authorization Number (RA#).
    • After the RA# has been received, travel arrangements may be booked through a UTMB-approved travel vendor. If booking with Anthony Travel or Concur, On Call International is automatically submitted on the traveler's behalf and nothing more has to be done regarding On Call International registration.
    • Upload proof of registration with On Call International and Smart Traveler Enrollment Program (STEP) into the trip request. (More information on these services, including step-by-step registration instructions, is available in the MyPower Travel Module.)
    • FINAL APPROVAL and a TA# will be e-mailed after proof of On Call International registration and STEP registration are received.
    • Step-by-step processes, FAQs, and instructional videos are available on the AE Service Center Travel and Entertainment page. Please refer to this page for assistance completing any of the required steps to request international travel.

Please be aware that this guidance may be rescinded if warranted based on conditions globally. 

For travel to Ukraine, Russia, Belarus, and bordering countries, per UT System (effective March 7, 2022), please note the following:

Travel to Ukraine, Russia, and Belarus is suspended until further notice. If the institution determines there is a mission-critical business or research need that warrants an exception, the following is now required:

  • Travel must be approved (or reapproved) by the IOC, as well as the President. If an exception is granted, the President must provide notice to the Executive Vice Chancellor (EVC) for Health Affairs or Academic Affairs as appropriate, and the Chief Compliance and Risk Officer.
  • Your Export Control subject matter expert and your Office of Legal Affairs must review any proposed or ongoing travel requests to ensure that neither the institution nor the traveler violates any applicable sanctions with respect to financial transactions, nor engages with any person or entity that is sanctioned.  The IOC must include the opinion of Export Control and Legal Affairs in their review.
  • While not suspended, elevated approval by the President is required for travel to countries bordering Ukraine, including Hungary, Moldova, Poland, Romania, and Slovakia, and former Soviet countries bordering Russia and Belarus on the Western side, specifically Estonia, Latvia, Lithuania, and Georgia.  

Thank you for your cooperation on these important matters. We appreciate your patience and your attention to the details around this new information so that international travel can resume as smoothly and efficiently as possible for our institution.

Sincerely yours,

Charles P. Mouton, MD, MS, MBA
Executive Vice President, Provost and Dean, John Sealy School of Medicine
Thomas N. and Gleaves T. James Distinguished Chair

Mouton_2018

Welcome to the University of Texas Medical Branch! As Executive Vice President, Provost, and Dean of the John Sealy School of Medicine, I am honored to lead a dedicated team of educators, researchers, and health care providers.

In my role overseeing activities of UTMB’s Academic Enterprise, I am proud to work with this outstanding team that is committed to providing our learners with a high-quality education, leading innovation in research, and providing our patients top-tier clinical care. Never has this been more apparent than in our current climate. The COVID-19 pandemic has challenged us to do even more, and in ways we never expected, but our faculty, staff, and students have responded with incredible strength and resilience.

The gifted investigators in our world-renowned Research Enterprise are working tirelessly to advance our understanding and ability to fight this virus. Our outstanding clinical providers are adapting and responding with new medical advances, so that our patients continue to receive Best Care. And as all our schools have transitioned to online education, our talented educators and trainees have adjusted quickly and embraced a new way of teaching and learning.

UTMB is known for great resilience, having come back stronger after natural disasters that threatened to devastate our institution. The way we respond in the face of repeated adversity is what makes me most proud of UTMB, and it gives me great confidence that we will continue to improve health care through state-of-the-art research, education, and clinical care for many years to come. I look forward to what is ahead and the groundbreaking advances we will make.

Charles Mouton, MD, MS, MBA
Executive Vice President, Provost and Dean, John Sealy School of Medicine
Thomas N. and Gleaves T. James Distinguished Chair

Our Mission:

The Provost oversees the entire Academic Enterprise, serving as an advocate for the interests of all our students, residents, and members of our faculty and staff.

The Provost’s Office works to ensure continued excellence in the areas of education, research, and patient care. We are fully committed to recruiting and retaining outstanding and diverse faculty, staff, and students. We recognize that diverse teams of individuals representing various backgrounds and perspectives are essential to advancing UTMB’s mission and vision. We are dedicated to creating a campus environment where all can belong. We are resolute in our commitment to provide the best available resources to help our Academic Enterprise flourish and fulfill our overall mission to improve health for the people of Texas and around the world.

The Provost provides leadership and support to all four schools at the University of Texas Medical Branch: School of Health Professions, John Sealy School of Medicine, School of Nursing, and Graduate School of Biomedical Sciences.