Service Provided | Coordinates Activity/Researcher Point of Contact | Responsible to Perform | Comment |
Audits |
Laboratory Safety Audits | DOB | DOB/EHS | Biosafety will schedule & coordinate with EHS to perform a joint audit. |
Select Agent & High Containment Audits | DOB | DOB | |
Biological Material Accountability, including Select Agents | DOB | DOB | |
Animal and Arthropod Facility Audits | DOB | DOB | |
Radiation Safety Audits (RAM, Laser, X-Ray) | EHS | EHS | |
Comprehensive Fire & Life Safety Building Inspections | EHS | EHS | |
Satellite Accumulation Area Waste Audits | EHS | EHS | |
Training |
Biosafety Level 1-4 | DOB | DOB | |
Animal Biosafety Levels 2-4 | DOB | DOB | |
Graduate School & Postdoctoral General Laboratory & Biological Safety Courses | DOB | DOB/EHS | EHS may provide training in topics related to chemical safety, hazard communication, radiation safety. |
Biological Shipping | DOB | DOB | |
Chemical/Radiological Shipping | EHS | EHS | If biological substance is involved in shipment, DOB will take lead and coordinate with EHS to ensure compliance. |
PPE & PAPR - Biological, Research & Healthcare | DOB | DOB | DOB will provide PPE and PAPR comprehensive training courses based on risk to any customer requesting it regardless of hazard, but chemical and radiological PAPR use will be referred to EHS. |
PPE & PAPR - Chemical/Radiological/Other | EHS | EHS | EHS will provide PAPR training to any customer requesting it regardless of hazard, but research PAPR use will be referred to DOB. |
Specialized training relevant to: Biocontainment, Select Agents, Infection Control & Prevention, Biocontainment Critical Care Treatment Centers, Emergency Responders | DOB | DOB | |
Hazard Communication | EHS | EHS | |
Basic Radiation Safety in the Laboratory | EHS | EHS | |
X-Ray Safety Training | EHS | EHS | |
Laser Safety Training | EHS | EHS | |
Chemical Safety Training | EHS | EHS | |
Fire & Life Safety Training: Evacuation, fire extinguisher | EHS | EHS | |
Specialized training relevant to: chemical use, radiological safety, general laboratory safety | EHS | EHS | |
Support Services |
Autoclave Testing & Validation- Regulated Laboratories | DOB | DOB | |
Consultation Services: Biological, Infectious, Select Agent, Infection Control & Prevention, Biocontainment Facility Design & Commissioning, Biocontainment Critical Care Treatment Centers, Biological/Biocontainment Programmatic
Design | DOB | DOB | |
Consultation Services: Chemical, Radiological, and General Laboratory Safety Issues | EHS | EHS | |
Public AED Monthly Inspections | EHS | EHS | |
Chemical Fume Hood Certifications | EHS | EHS | |
Biological Safety Cabinet Certifications | DOB | DOB | |
Eyewash & Safety Shower Testing | EHS | EHS | |
Eyewash & Safety Shower Risk Assessments | EHS | EHS | Provides determination as to whether or not a safety shower or eyewash is required to be present in the lab. |
Laboratory Facility Design | EHS/DOB | EHS/DOB | Includes radiation shielding design if required. Includes commissioning of fire safety systems (dampers, alarm, sprinkler, etc.), basic architectural life safety compliant design, compliance with NFPA 45, NFPA 30 and 101, etc. QA/QC
inspections during construction and Certificate of Occupancy. Includes biological safety design to be in compliance with the BMBL, state and federal regulatory agencies. |
Laboratory Moves/Decommissioning | EHS | EHS/DOB | Biosafety notified and involved to ensure biosafety compliance with moves and decommissioning. This does not include high and maximum Containment laboratories/Facilities |
Laboratory Door Signs | DOB | DOB | |
Fire Extinguisher Inspections | EHS | EHS | |
Fire Drills, Fire Evacuation Procedures | EHS | EHS | |
Hazardous Waste (Chemical), Radiological Waste pickups | EHS | EHS | |
Waste Management Oversight (chem, rad, bio) | EHS | EHS | |
Industrial Hygiene Monitoring | EHS | EHS | Performs monitoring to measure worker exposure to health hazards such as biological, chemical, and physical hazards (noise, vibration, etc.). |
Medical & Pregnancy Consultations - Biological | DOB | DOB | |
Medical & Pregnancy Consultations - Chem/Radiation | EHS | EHS | Pregnancy consultations performed with women voluntarily declaring pregnancy due to radiation use; also, for those staff working with chemicals identified as a reproductive hazard/teratogen. |
Emergency Weather Information Distribution & Collection for Research | DOB | DOB | DOB is responsible for maintenance and collection of the Emergency Weather Information online form. EHS involved in development of Emergency Weather preparedness information for Research. |
Indoor Air Quality Investigations/Odor Complaints | EHS | EHS | |
Radioactive material contamination wipe tests of labs | EHS | EHS | Required monthly for all labs using or storing radioactive material. |
Research Employee vaccinations & medical surveillance | DOB | DOB | |
Meter Calibrations (Radiation, Oxygen) | EHS | EHS | Radiation survey meters calibrated every 10 months; non-radiation meters calibrated annually. |
Radiation Dosimeters (Badges) and area surveys | EHS | EHS | Provides radiation badges to staff working with radioactive material and x-ray producing devices; periodic area surveys to ensure general public dose limits being met. |
Radioactive Package Approval/Processing | EHS | EHS | |
Emergency Response: Spills, releases, fire alarms, incident investigation | EHS | EHS | EHS provides emergency response services for any incidents involving hazardous materials (chem, rad, etc.) |
Biological Emergency Response: Spills, releases, incident investigation | DOB | DOB | DOB will take the lead on all high and maximum containment incidents |
Fire Alarm & Fire Suppression System Design, Inspection and repair | EHS | EHS | |
Fire systems deactivation management | EHS | EHS | |
Safe work permitting (Hot Work, Confined Space, Above-ceiling, etc.) | EHS | EHS | |
New PI Orientation | DOB | DOB/EHS | DOB manages this program and provides the orientation; EHS provides information developed in collaboration with DOB. |
HEPA Filter Certifications (including biosafety cabinets) | DOB | DOB | |
Respirator fit testing/training | EHS | EHS | Fit testing of N95, full-face, half-face, and HALO PAPRs (fit testing only) |
Committee Administration & Support |
Institutional Biosafety Committee | DOB | DOB | Provides administrative support for the committee to ensure compliance with the NIH Guidelines and other regulatory agencies. |
Institutional Radiation Safety Committee | EHS | EHS | Oversees use of radioactive material, x-rays, and lasers. |
Institutional Chemical Safety Committee | EHS | EHS | Oversees use of hazardous chemicals, including High-Risk Hazardous Chemicals. |
General Safety Committee | EHS | EHS/DOB | Institutional committee addressing all areas of safety; other institutional EHS committees provide reports |
Magnetic Resonance Safety Committee | EHS | EHS | Oversees use of high-powered magnets (NMR, MRI). |
Committee Membership/Support: IACUC, Infection Control & Biosafety Taskforce, Biological Exposure Committee, Community Liasion Committee, Responsible Offical Advisory Committee, Biocontainment Critical Care Unit Steering Committee | DOB | DOB | |
Committee Membership/Support: Research Support Steering Committee/Clinical Laboratory Safety Committee | EHS/DOB | EHS/DOB | Both EHS & DOB sit on this committee. |
Hazardous Materials Authorizations/Permits/Applications |
Notifications of Use for Biological Materials | DOB | DOB | Includes Human and Non-human Primate Products, Infectious agents, Recombinant and Synthetic Nucleic Acids, Risk Group 3 & 4 agents, and Select Agents |
High-Risk Hazardous Chemical Safety Plans | EHS | EHS | For use of High-Risk Hazardous Chemicals |
Radioactive Material Use Permit | EHS | EHS | For use of radioactive materials |
X-Ray Use Permit | EHS | EHS | For use of x-ray producing devices |
Laser Use Permit (Class 3B and Class 4 Only) | EHS | EHS | For use of Class 3B or Class 4 lasers |
Regulatory Agency Interface/Inspections |
CDC, USDA, NIH, DOD, NIH-OSP: Federal Select Agent Program, Regulated Biological Research, | DOB | DOB | |
TX DSHS, NRC, FDA (RDRC): Institutional Radioactive Material, X-Ray, and Laser Registration/Licenses | EHS | EHS | RDRC: Radioactive Drug Research Committee |
AAALAC: Oversight of safety related to animal use | DOB | DOB/EHS | EHS provides support during AAALAC inspections related to items not biological in nature. |
DOT/FAA: Transportation of dangerous goods in compliance with hazardous materials regulations | DOB | DOB/EHS | Biological shipments of infectious agents receive oversight and shipping assistance from DOB. Any shipment involving chemical or radioactive material overseen by EHS. |
DHS: Homeland Security Chemicals & Biological Materials of Interest | EHS/DOB | EHS/DOB | |
Texas Department of Insurance: Compliance with Texas State Fire Marshal fire & life safety requirements | EHS | EHS | EHS serves as the Authority Having Jurisdiction (AHJ) for UTMB, under the oversight of Texas State Fire Marshal Office. |
TCEQ/EPA: All environmentally related regulatory inspections across all campuses. | EHS | EHS | |