Purchasing: ePro Quick Reference Guide
Beginning September 1, 2016, any user access request (TIVOLI) submitted by a Trusted Requestor for the PeopleSoft Financial Management System (FMS) eProcurement “ePro Requestor” role will require that the end user attend the ePro Training Lab (PeopleSoft-Financials) class that is presented by the Administrative Systems Training Team before the role is granted. Further information on UTMB end user class schedules and or registration can be found on the Administrative Systems Training Team website at:
Information for Correctional Managed Care end users can be obtained by calling Correctional Managed Care Purchasing at (936) 437-6763
eProcurement Quick Reference User Guide
The ePro Quick Reference User Guide, including Helpful Hints and Step-by-Step Instructions, is provided to assist end-users in navigating through the Procure-to-Pay process and how to use PeopleSoft eProcurement.
PeopleSoft is an integrated software application that performs Financial Management functions, such as Purchasing, Accounts Payable, Travel & Expense, Asset Management, and Grants Management. Information that is entered in one application carries over into other PeopleSoft modules.
The eProcurement module is a web-based purchasing system designed to provide UTMB end-users with online creation and submission of requisitions. Additionally, based on the funding department number, project number, and commodity being requested, ePro electronically routes the requisition to the appropriate individuals for review and approval.
Since PeopleSoft is an integrated system, it is important that the end-user enter the correct information on the requisition the first time so accurate information carries forward on the purchase order and on to other PS modules including Accounts Payable, Asset Management, Grants, and General Ledger.
The Procure-to-Pay process begins when a Requester creates a requisition. When the Requisition has been approved and successfully budget checked, a Buyer creates or the system auto-generates a purchase order and it is dispatched to the vendor. After the merchandise/service has been received and inspected, the vendor's invoice can be vouchered and paid.
Contact us by phone at
On-Campus ext. 78000
M-F 8:00 a.m. - 5:00 p.m.
Purchasing observes the Schools & Institutional Support Holiday Schedule.
Clear Lake Center
20740 Gulf Freeway
Webster, TX 77598
The University of Texas
301 University Blvd.
Galveston, TX 77555-0905