Emergency Operations Information
Information Services provides support for critical hospital, clinical, academic and research information systems and technology. The Information Services (IS)
Emergency Operations Plan and Business Continuity Plan work in conjunction with the UTMB Institutional Emergency Operations Plan to provide instructions to IS staff
regarding actions and services to be performed in the event of any planned or unplanned event which interrupts normal business operations.
In the event of an external threat or emergency, the President of UTMB or his designee, (normally the
Institutional Emergency Preparedness Officer), has the authority to activate the Institutional
Emergency Operations Plan. Upon notification of an external emergency, UTMB Emergency Preparedness
Officers will utilize a master call list and notify departments. Any internal emergency plans will
be coordinated by the Director of Information Services or the appropriate Area Manager.
In accordance with the UTMB emergency operations staffing policy, all Information Services staff
should know their emergency designations, obtain appropriate emergency credentials and understand
their responsibilities during any emergency.
Communication and Chain of Command – Internal or External Emergencies
Area managers will be notified as soon as emergency information is known. In the event of any
emergency, all IS employees should communicate with their manager or a person designated by their
UTMB has identified a number of mechanisms for communicating to staff, complete information can be
found on the UTMB Emergency Operations website. For your convenience, several methods have been listed
on this page under Institutional Plan information.
Information Services will maintain an IS Command Center, consisting of staff from the Information Technology Operations Center
and Operator Service Center, 24/7 throughout most emergency situations. These areas
will coordinate all telecommunication services, system monitoring and recovery actions from that
location. In addition, IS will position a person within the UTMB Incident command center during
enterprise emergencies. The Information Technology Operations Center should be the first source of information for
all IS staff regarding system status and return to work information. The Information Technology Operations Center
can be contacted at (409) 772-3873. In the event that telephone communication is unavailable, the
Information Technology Operations Center will post its most current IS staff specific information at
UTMB Institutional Plan Information
UTMB Payroll Policy for Emergencies – Prior to leaving for Emergency Leave, employees must have their
Kronos time entries up to date to ensure up to date and accurate payroll records. Department
Administration offices will have a supply of paper timesheets available after an emergency should
In the event of an emergency, Essential staff will need three items to gain access to UTMB campus and
parking for 1 vehicle:
- Your UTMB ID badge
- An orange badge tag
- An orange parking pass
The Galveston Re-Entry decals are NO LONGER necessary.
Institutional Preparedness Links