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Retention Policies

Implementation

The approved Blackboard and Panopto Retention Policies are effective as of Academic Year 2024-2025

Principles

  • To retain Blackboard courses and Panopto videos for a period which instructors, course administrators, schools and programs find adequate and useful.
  • To ensure that storage space is used efficiently, minimize the financial impact of system backups, increase disk storage and maximize system stability.

Blackboard Policy

Overview
  • Official/MyStar Courses: retained for a 7-year period based on the Academic Calendar year after which the course will be deleted from the LMS.
  • Ad-hoc/Non-Mystar Courses: courses with no activity for 7 years will be deleted from the LMS. Examples of courses include but not limited to are: sandboxes, orientations, any course not officially in Enrollment Services Campus Solutions/Mystar.
Related

As an additional service, Academic Computing will maintain short-term archives for Blackboard courses.

  • Archives (for deleted courses): Academic Computing maintains an archive of all deleted courses for one year. Archive files are stored outside of the LMS and will be permanently deleted after one year.
  • Archives (at term end): Academic Computing maintains an archive of official/MyStar courses for one year. Archive files are stored outside of the LMS and will be permanently deleted after one year.
Retention Schedule
Deletion Schedule Official/MyStar Courses

Note: scroll left to view full table on mobile devices.

Academic YearTerm/SemesterBB Course DeleteArchive Delete from external storage
2016-2017 and olderFall, Spring, Summer, Year-LongSeptember 2024September 2025
2017-2018Fall, Spring, Summer, Year-LongSeptember 2025September 2026
2018-2019Fall, Spring, Summer, Year-LongSeptember 2026September 2027

 

Deletion Schedule Ad-hoc/Non-MyStar Courses

Note: scroll left to view full table on mobile devices.

ActivityBB Course DeleteArchive Delete from external storage
No activity 7yrs+September 2024September 2025
No activity 7yrsSeptember 2025September 2026
No activity 7yrsSeptember 2026September 2027

View Full Blackboard Policy Details: includes schedules, definitions, additional resources, and recommendations.

Panopto Policy

Overview
  • Sessions not viewed in 4 years will be automatically archived within Panopto.
  • Archived sessions will remain in our Panopto cloud for 3 years, after which they will be permanently deleted.
  • Before being permanently deleted, users have the option to restore sessions depending on their original access.
Retention Schedule

Note: scroll left to view full table on mobile devices.

Session/Video AgeArchive DatePermanent Deletion Date
January 2020 and olderMay 10, 2024May 10, 2027
January 2021 and olderMay 10, 2025May 10, 2028
January 2022 and olderMay 10, 2026May 10, 2029

View Full Panopto Policy Details: includes definitions, additional resources, and how to restore an archived session.

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