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Retention Policies

Implementation Announcement

The approved Blackboard and Panopto Retention Policies are being implemented in Academic Year 2024-2025

Principles

  • To retain Blackboard courses and Panopto videos for a period which instructors, course administrators, schools and programs find adequate and useful.
  • To ensure that storage space is used efficiently, minimize the financial impact of system backups, increase disk storage and maximize system stability.

Blackboard Policy

Overview
  • Official/MyStar Courses: retained for a 7-year period based on the Academic Calendar year after which the course will be deleted from the LMS.
  • Ad-hoc/Non-Mystar Courses: courses with no activity for 7 years will be deleted from the LMS. Examples of courses include but not limited to are: sandboxes, orientations, any course not officially in Enrollment Services Campus Solutions/Mystar.
Related

As an additional service, Academic Computing will maintain short-term archives for Blackboard courses.

  • Archives (for deleted courses): Academic Computing maintains an archive of all deleted courses for one year. Archive files are stored outside of the LMS and will be permanently deleted after one year.
  • Archives (at term end): Academic Computing maintains an archive of official/MyStar courses for one year. Archive files are stored outside of the LMS and will be permanently deleted after one year.
Retention Schedule
Deletion Schedule Official/MyStar Courses

Note: scroll left to view full table on mobile devices.

Academic YearTerm/SemesterBB Course DeleteArchive Delete from external storage
2016-2017 and olderFall, Spring, Summer, Year-longSeptember 2024September 2025
2017-2018Fall, Spring, Summer, Year-longSeptember 2025September 2026
2018-2019Fall, Spring, Summer, Year-longSeptember 2026September 2027
Deletion Schedule Ad-hoc/Non-MyStar Courses

Note: scroll left to view full table on mobile devices.

ActivityBB Course DeleteArchive Delete from external storage
No activity 7yrs+September 2024September 2025
No activity 7yrsSeptember 2025September 2026
No activity 7yrsSeptember 2026September 2027

View: Full Blackboard Policy Details - includes schedules, definitions, additional resources, and recommendations

Panopto Policy

Overview
  • Sessions not viewed in 4 years will be automatically archived within Panopto.
  • Archived sessions will remain in our Panopto cloud for 3 years, after which they will be permanently deleted.
  • Before being permanently deleted, users have the option to restore sessions depending on their original access.
Retention Schedule

Note: scroll left to view full table on mobile devices.

Session/Video AgeArchive DatePermanent Deletion Date
January 2020 and olderMay 10, 2024May 10, 2027
January 2021 and olderMay 10, 2025May 10, 2028
January 2022 and olderMay 10, 2026May 10, 2029

View: Full Panopto Policy Details - includes definitions, additional resources, and how to restore an archived session

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