Location
Rebecca Sealy 2.712
Hours of Operation
Monday - Friday - 8:00am - 5:00pm
Contact Us
On Campus: ext:2-0657
Off Campus: (409)772-0657
Helpful Hints
| All Badge/Access Requests Require | Contractors, Volunteers, Observers |
Note
:
A Valid Driver’s License, State ID, Passport, and
(if applicable) return of prior ID badge, must be presented
before a badge is ussued.
| Note
:
Contractor and Volunteer badges are good for one
year from the security clearance date and must be
renewed every year.
|
Identification Badges and Smart Cards
The ID Badge/Smart Card is UTMB’s official faculty,
staff and student identification, with the capability of access control
to restricted buildings. In order to provide a far more secure,
multi-purpose and efficient system for identification and access, the
smart card system provides benefits both for users and managers of the
system.
All UTMB employees, volunteers, contractors, and
students shall wear a UTMB identification badge/smart card while on
duty, with the exception of employees in certain direct patient care
areas. The UTMB ID Badge/Smart Card shall be worn and displayed
face-up at all times, and presented and/or surrendered to university
officials upon request. Failure by employees or students to wear and
display the UTMB ID Badge may result in disciplinary action, which may
include termination.
The UTMB ID Badge is
the property of UTMB and is non-transferable. Unauthorized use of the
UTMB ID Badge warrants confiscation and/or disciplinary action, as
stated in the Information Resources Security Manual. Failure by
affiliated representatives to wear and display the UTMB ID Badge/Smart
Card may result in their being barred from campus.
Because the ID/Smart Card
features a magnetic stripe, proximity antenna, and chip, insignias,
emblems, pins, and other devices including official UTMB
length-of-service pins, should not be affixed to identification
badges. Official visitors (e.g., consultants, auditors, attorneys,
government officials, etc.) on campus for an extended period of time
should be provided an identification badge.
Obtaining / Replacing a Badge
The UTMB ID Badge is issued upon employment
or enrollment, as a student, at UTMB and to UTMB-affiliated
individuals (based on specific criteria). Only one active badge may be
carried. The badge is valid for the duration of employment,
affiliation, or enrollment as a student at UTMB.
In order to obtain an
identification badge for new or interdepartmental transfer employees,
all requests must be made through their supervisor. The supervisor
will then need to make the request through their departmental Key
Control Officer (KCO). The KCO will need to go online to the
University Police website to complete the request by clicking here
for the “Request Badge / Acess Key Service” link and completing the
request thru Corrigo. All individuals seeking to obtain a UTMB ID badge
will need to bring a valid state issued ID or passport to the Badge
Office. All UTMB ID badges will be printed using only the legal first
and last name displayed on a valid state issued ID or passport.
The first UTMB ID Badge
for employees is free of charge. The replacement charge for a lost
or negligently damaged badge will be $20.00 The ID Badge/Smart Card
should not be folded, have holes poked in it for any type of pin, or
have any stickers affixed. ID Badges should be kept in the issued hard
cases provided by the Badge Office. Individuals will be responsible for
the replacement cost for any of these types of damage. A stolen badge
will be replaced at no charge, provided a police report associated
with the theft is shown to police. There is no charge to replace old,
worn-out badges due to age, etc. *Non-smart ID badges are intended for
special or short-term applications and are not available to students,
faculty, or staff.
Identification of Credentials
Credentials must have one of the following
criteria to be approved for use on UTMB ID/Smart Cards: State license;
Terminal degree; or, Identification of personnel within patient care
areas. Note: An individual can have no more than two (2) sets of
credentials (line cannot exceed 22 characters) Each individual
requesting use of credentials on UTMB ID badge must be verified by
hiring department and submitted on the badge work order.
Falsification of this document will result in disciplinary action, which
may include termination. The approved list will be maintained by
University Police. (Approved) Identification Credentials
Termination of Employment
Identification badges must be returned to the
ID Badge Section or UTMB Police by all employees, faculty, students,
volunteers, contractors, and vendors upon termination, graduation, or
separation from UTMB for any reason.