User Forms (for use by all departments)
Exclusive Acquisition Justification (EAJ) Form
Sole Source, Best Value, Emergency or Professional Services Justification
Purchasing Support Questionnaire Form (PSQ)
Department Request for Sourcing Events (Bids, RFPs), Contracts, and Amendments over $250K
Procurements Greater than $250K Approval Workflow
PSQ Workflow
Employee/Independent Contractor Verification Form
Checklist to determine if a Sole-Proprietor/Individual Services Vendor should be treated as an Employee or Contractor
Credit Application Response Letter
Standard Response Letter to credit applications requested by vendors
General Terms and Conditions
Terms and Conditions for all General Procurement Activities
Contractor Certification to Texas Executive Order GA 48
Request for Proposal Development Checklist
Department request for information for an RFP
Product Evaluation Agreement
Security Clearance Requirements
Security Clearance Requirements for Supplier's personnel assigned to work on UTMB premises
Texas Sales and Use Tax Exemption Certification
The official Sales and Use Tax Exemption Certificate is strictly for institutional business use only. The certificate should never be used for personal purchases, and all uses must comply with UTMB’s fiscal and procurement policies.
In accordance with IHOP 04.04.20, UTMB employees must:
- Complete the description of items field on the Certification;
- Sign and date the Certification;
- Present the fully executed Certification to vendors at the time of purchase.