Portable Document Format (PDF) Playbook

Overview

PDFs are tricky to remediate.  Try to use a web page or Microsoft Office native formats first if you can, if that isn't an option then the PDF needs to be made accessible. Why? Because the way PDFs are created is they make an image out of a document. As we know, images of text aren't accessible --so to make a PDF accessible, it is the equivalent of creating alt text for each component in the file:

  • Headings
  • Image alt text
  • Forms
  • Page content
  • Reading order

Content under development, please refer to these external sources related to creating accessible PDFs.

Articles and help

How to know if a PDF is appropriate and help from Canva and Adobe.

Level Access Courses

PDF-related courses at Level Access

Video Courses

External video courses on PDF accessibility.

Minnesota Information Technology Services

YouTube playlist of their Accessible PDF video course.

Web Content Accessibility Guidelines (WCAG)

Related WCAG Guidelines.

All pages in this section of the site.

Questions?

Last updated: October 20, 2026