Employee Resources

Grievance and Appeal Procedures

UTMB is responsible for providing our employees with a safe and secure work environment in compliance with state and federal regulations and institutional policies.

Grievance and Appeal Procedures

  • Filing Grievances and Appeals

    At UTMB, employees may file a grievance to present a complaint related to wages, hours of work, working conditions, merit raise, job assignments, performance evaluation, unlawful discrimination, reprimand or the interpretation or application of a rule, regulation or policy.

    The aggrieved employee must submit a written request to Human Resources. The request must be made within 10 working days following the date of the action. The failure of the employee to submit the grievance in a timely manner irrevocably waives their grievance rights.

    Employees may also appeal disciplinary actions resulting in dismissal, suspension without pay or demotion.

    The aggrieved employee must submit a written request for a hearing to Human Resources. The request must be made within 10 working days following the date of the disciplinary action. The failure of the employee to submit the appeal in a timely manner irrevocably waives their appeal rights.

    To initiate the grievance or appeal process, please call (409) 772-8696 or email ddwalker@utmb.edu.

  • Filing Complaints of Unlawful Discrimination, Retaliation and Sexual Harassment

    UTMB, in compliance with applicable federal laws and regulations, strives to maintain an environment free from discrimination against individuals on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. This includes all programs, facilities or services and applies to all employees and students, and anyone who utilizes UTMB facilities.

    In addition, UTMB is committed to providing a work and learning environment that is free from inappropriate conduct that is sexual in nature. Sexual misconduct and sexual harassment in any form, including sexual violence, relationship violence and stalking, will not be tolerated. The institution also prohibits retaliation against employees who report allegations of unlawful discrimination and/or harassment or who participate in an investigation.

    If you believe you are being subjected to any behavior which is prohibited by the institution’s policies and procedures, please report the incident to any member of UTMB’s management, Human Resources or the Department of Internal Investigations.

    Allegations of sex discrimination, including sexual harassment, sexual violence, relationship violence and stalking, can be reported directly to (409) 747-5740 or asthibod@utmb.edu .

  • Requesting Mediation

    Mediation is an alternative form of dispute resolution involving an impartial third party, or mediator.

    The third party facilitates communication between the employees involved in a conflict or dispute to promote reconciliation, settlement or understanding of differing viewpoints. Mediation is a voluntary process in which both parties must agree to participate.

    For more information, please call (409) 772-8696 or email ddwalker@utmb.edu. You may also refer to these frequently asked questions.

For Grievances/Appeals or Requesting Mediation:    ddwalker@utmb.edu      (409) 772-8696
For Discrimination/Retaliation/Sexual Harassment Complaints:    asthibod@utmb.edu      (409) 747-5740

Guidance for Leaving UTMB

As you prepare to separate employment with UTMB, we hope your experience adds value to your future endeavors. We realize this is a critical transition and would like to provide you valuable information and guidance in your departure process.

Guidance for Leaving UTMB

  • Voluntary Separation

    Employees who voluntarily leave employment with UTMB must complete the Exit Checklist to the satisfaction of their department representative. This process is designed to ensure that all university property is surrendered. Should an employee depart without completing the clearance process, UTMB may choose to take the steps necessary to ensure the return of all property.

    Employees leaving employment for reasons other than retirement may contact HR Benefits at (409) 772-2630, (866) 996-8862 or benefits.services@utmb.edu with questions about elected benefits. You may also click here for additional information about post-employment benefits programs, such as COBRA.

    Please complete a brief Exit Feedback Questionnaire to tell Human Resources about your work experience at UTMB. The university is constantly looking for new and innovative ways to enhance the working atmosphere for our employees, and we value all feedback.

  • Retirement

    To those employees retiring, congratulations and we appreciate your years of service and dedication in reaching this milestone. We recommend that you contact HR Benefits at (409) 772-2630, (866) 996-8862 or benefits.services@utmb.edu. Retirement group sessions are offered in January, May, August and December to help ensure that all required paperwork has been submitted to continue your benefits under UTMB. Each session is announced through UTMB's Daily Announcements broadcast email.

    Please complete a brief Exit Feedback Questionnaire to tell Human Resources about your work experience at UTMB. The university is constantly looking for new and innovative ways to enhance the working atmosphere for our employees, and we value all feedback.

Contact:    hremprel@utmb.edu      (409) 772-8696    

Employee Rights

Equal Employment Opportunity

UTMB strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA federal contractor, the university takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Reasonable Accommodation

If you require a reasonable accommodation, including auxiliary aids and service, to complete the employment application process, please contact the HR Welcome Center at (409) 747-4800 or utmbjobs@utmb.edu. Deaf, hard-of-hearing or speech impaired applicants may contact Relay Texas at 1-800-735-2989 (TDD) and 711 (Voice).

Equal Employment Opportunity Is the Law

For more information on Equal Employment Opportunity, click here.