UTMB Alerts Emergency Notification System

Emergency Notification System

UTMB Alerts is UTMB’s Emergency Notification System. In a campus emergency, UTMB will use several information delivery methods because, at any given time, one form of communications might be better to reach you than another. UTMB delivers emergency notifications using some or all of the following channels:

  • UTMB Alerts text and phone messages
  • The UTMB Alert Site webpage (www.utmb.edu/alert)
  • The iUTMB homepage (www.utmb.edu/iutmb)
  • Global broadcast e-mails to all UTMB email accounts
  • UTMB Institutional Facebook and Twitter postings
Alertus Test

Emergency Desktop Notifications

UTMB Health offers a desktop notification tool that allows quick notification of the UTMB community of an imminent threat or emergency.  

The tool, called “AlertUs,” pushes a notification to user desktops. The alert window will contain a brief indication of the threat. The alert can be immediately cleared by clicking the “acknowledge” button or it will go away automatically after two minutes. Depending on the nature of the emergency, the messages will present as a large pop-up window centered on the screen, or as a ticker at the top of a computer display. (See examples of the notifications)

 The capability is reserved for the most critical of incidents and was developed with an active shooter scenario in mind. The tool is deployed to all UTMB computers. The system will be tested annually. When a message is activated, it is sent systemwide.  

 A computer that is performing some unique, essential need that could be disrupted by the alert popup can be excluded from the system (such as those supporting monitoring, testing or security functions, or critical patient care procedures). Exemption requests will be carefully reviewed. Typical desktops, workstations, and PCs used by individuals will not be exempted.    

 Exemption requests should be made using the AlertUs Exemption Form

How to update your UTMB Alerts Information

Your UTMB Alerts personal contact details are now easier to access!

Add or update your cell and text number, home phone number or alternate email address in the UTMB Alerts Enrollment Portal. Log in with your UTMB credentials.

Your UTMB information is in Peoplesoft

Log into Peoplesoft HCM or MySTAR to update your UTMB contact information, like UTMB telephone number. UTMB Alerts receives nightly updates of this information.


From the Online Directory

Search your own name in the directory. Click "Edit UTMB Info" button above your name to edit your UTMB contact information in Peoplesoft. Click "Edit Alert Info" button above your name to edit your UTMB Alerts personal contact information. Get more information.

For more information about using the UTMB Directory and how to update the online directory, refer to the UTMB Directory How-To Guide.

If you have questions about UTMB Alerts, email utmb.alerts@utmb.edu.

Student & Employee Opt-Out Forms

Go Mobile with UTMB Alerts

UTMB employees and students are automatically enrolled in the UTMB Alerts notification system, using basic directory information such as UTMB email and phone number.

We strongly recommend entering your mobile contact information (text, cell phone, etc.) into your UTMB Alerts contact details, via the enrollment portal. This will ensure you get emergency messages quickly on a device you have with you (nearly) always.

UTMB Alerts Priority Settings

UTMB has adopted the contact path sequence below:

  1. Text message
  2. Mobile phone
  3. UTMB email
  4. Other email
  5. UTMB phone (direct line preferred)
  6. Home phone

Verify your Emergency Classification Role

Learn about your Emergency Classification Role and follow the instructions to fill out the form. Learn if you are:

  • Rideout: Remains at or reports to their assigned work area preceding an emergency for preparatory phase and/or remain onsite for the duration of the event.
  • Relief: Relieves other essential employees after an emergency but before an “all clear” is announced.
  • Reassigned: Relocates to another UTMB location and be assigned responsibilities for business operations or continuity, for patient care duties or other duties essential to UTMB functions.
  • Remote: Works from a non-UTMB location and is assigned responsibilities for business operations or continuity, for patient care duties or other duties essential to UTMB functions.
  • Released: Released from duty and presence is not needed during the emergency, i.e. nonessential.