All staff and faculty must be formally evaluated at least once each year, and the review process consists of three phases:
1 – Planning Phase
Human Resources creates performance review documents in the ePerformance system.
Employees and managers work together to develop key performance goals aligned with UTMB's mission and overall business strategy.
Employees and managers review and discuss core technical competencies and institutional values.
2 – Tracking Phase
Managers monitor employee performance, track progress against established goals and provide ongoing feedback and coaching.
Employees and managers document achievements and observed behaviors using the Performance Notes feature in ePerformance.
3 – Evaluation Phase
Employees complete self-evaluation (if required).
Managers establish a development or improvement plan for each employee.
Managers complete performance review documents and, if applicable, submit for second-level approval.
Managers conduct face-to-face meetings with employees to discuss evaluations, action plans and final performance ratings.