Information Services Employee Blog

  • Text by Email

    July 24, 2018, 09:04 AM by Evan Martinez

    Fun Fact: you can email a text if you fully qualify the carrier. All you need is the # and the carrier.

    Just substitute a 10-digit cell number for ‘number’ for each carrier below:

    AT&T: (SMS), (MMS)

    T-Mobile: (SMS & MMS)

    Verizon: (SMS), (MMS)

    Sprint: (SMS), (MMS)

    Virgin Mobile: (SMS), (MMS)

    Tracfone: (MMS)

    Metro PCS: (SMS & MMS)

    Boost Mobile: (SMS), (MMS)

    Cricket: (SMS), (MMS)

    Republic Wireless: (SMS)

    Google Fi (Project Fi): (SMS & MMS)

    U.S. Cellular: (SMS), (MMS)


    Consumer Cellular:


    Page Plus:

    Thanks to Darwin VanDyke for submitting the information for this post.  Feel free to contact Darwin VanDyke or Evan Martinez with any ideas you might have for blog posts.

  • This is IS – Mary Lou Morales

    July 23, 2018, 13:44 PM by Evan Martinez

    One word that best describes how you work and why?
    • Team player.  I am always willing to help.
    Current mobile device?
    • LG Android.  As long as I can text, and do the little things I need to get done on my phone – then life is good.
    How long have you worked at UTMB, what brought you, and what has kept you here?
    • I’ve been at UTMB for 3yrs. I came to here because my husband had gotten sick, and I needed a better job opportunity to help care for my family.  What has kept me here is all the people I work with.  Especially, the Admin Support Team, they are a great group of ladies to work with.
    Take us through a recent workday.  Can you give us perspective of working in different areas?
    • The first thing I do when I come in each morning is check my emails and respond accordingly.  I also refer to a notebook I keep which lists all tasks that must be completed.  Once that has been done, I check on any ASRs (Administrative Service Requests) that are submitted through innovations, and process any that are outstanding, which may include any travel requests, requisitions, etc.   I also order supplies/equipment for the IS-CMC Tech Ops, as well as send out any supplies/equipment that they may need.
    What is the funniest thing that ever happened at work?
    • I asked my co-worker, who is much younger than me, if she liked the Eagles.  She had this confused look on her face, and said “No, that’s my football team’s rival.  I said not the football team – the band. At that point, by the look on her face, I realized that she probably was not too familiar with the Eagles (band) – Big generation gap!
    What apps, gadgets, or tools can’t you live without?
    • Google Maps – I often travel to Corpus/San Marcos to visit family, and this app is so helpful in finding the quickest, non-congested routes.
    • Online banking – check this on a daily basis.
    What is your favorite food or meal?
    • Shrimp boil
    What’s your best time-saving shortcut or life hack? 
    • I like to iron my clothes each night before going to bed so that I am not in a rush the next morning.
    What everyday thing are you better at than everyone else? 
    • I am a planner.   I like to have my whole day planned out and make sure everything goes as planned.
    What do you listen to while you work? Got a favorite playlist? Maybe talk radio? Or do you prefer silence?
    • I have a recommended playlist on YouTube – I love music from the 70’s & 80’s.
    What’s your sleep routine like? Are you a night owl or early-riser?
    • I am definitely an early riser.  I am in bed by 10:30pm, and up by 6:00am – and sadly but true, I even wake up early on weekends.
    Who is your role model?  
    • My Dad.  Though he had to leave school at an early age to support his family.  He did not allow this to get in the way of his dream in becoming a business owner.  My father is a shoe repairman, and has operated his family owned business for approximately 45 years.
    What’s your least favorite thing to do, and how do you deal with it? 
    • *Disclaimer:  I do love my job.  However, scheduling meetings is definitely not my favorite thing to do.  Not because it is hard, but trying to schedule a meeting with top executives who already have busy schedules, and then to locate a date/time that they all are available at the same time can sometime be very tricky and time consuming.  I have learned to not think about the time it may take to schedule it, but to just do it.
    How do you recharge? What do you do when you want to forget about work?
    • After a long and stressful day, I love to put on my headphones, and go for a ride on my bike.
    What are you currently reading, or what’s something you’d recommend?
    • It has been a long time since I have sat down to read a good book, however, I did enjoy reading books by Danielle Steel.
    You were nominated by Rev Sellappan.  She wanted to ask you: What has been the most difficult thing you had to overcome in life?  How did you do it and what did you learn from it? 
    • I started working at UTMB in Nov. 2014.  One month later, my husband passed away.  Not really knowing any of my co-workers very well to be able to talk to– I had to come to work, put a smile on my face, and pretend all was good. It was a very difficult time for me.  I don’t believe I will ever overcome this, but time has softened the pain.  Throughout this, I have learned that despite all that has happened, I am still standing strong. One step at a time.
    •I’d love to see Kevin Daniels answer these same questions as well as the following question: What makes working in CMC unique over other areas in Information Services?
    What’s the best advice you’ve ever received? Doesn’t have to be work or productivity-related.
    • Life is too short – live every day to the fullest.

    Special thanks to Mary Lou Morales for her participation and to Cody Milligan for the interview. If you would like to be involved in publishing This is IS and getting to know other staff in the department please reach out to Cody Milligan, Darwin VanDyke or Evan Martinez.

  • Email Rules

    July 16, 2018, 10:13 AM by Evan Martinez
    Many of us use rules in Outlook to filter and organize incoming emails.  Here is a simple yet effective rules set-up, courtesy of Matt Havard:

    If you take advantage of email routing rules, it’s easy for them to get out-of-hand. I’ve been using a simple approach that works well for me— maybe it will help you, too.

    • I have four basic rules that filter mail to two subfolders of my Inbox.
    • I have the subfolders marked as favorites in Outlook, so they are right at hand
    • Three of the rules all point to the same subfolder, but allow me to address emails by different criteria, and keep any one rule from getting too complex
    • The rules are paraphrased below; they may have to be expressed a little differently, depending on your version of Outlook
    • Of course, use whatever folder and rule names you like

    Not_UTMB:  If an email is not from, move it to the ‘outsiders’ folder. (This catches vendor email, solicitations and anything that slips past Exchange Online Protection.)

    Catchall_Various:  If an email is from ITOC,, (or other UTMB addresses), then move it to ‘catchall.’ (This moves most automated UTMB emails.)

    Catchall_Meetings:  If the Subject contains Accepted, Tentative: or Declined:, or the subject contains “Automatic Reply:” then move it to ‘catchall.’ (This moves meeting invitation responses and out-of-offices emails.)

    Catchall_Announcements and Broadcasts:  If an email is from, then move it to ‘catchall.’ (This moves all global broadcast emails, including UTMB In the News,daily announcements, etc.)

    The cumulative effect of these rules is that the top level of my Inbox only contains email sent or CCed directly to me from another UTMB person, allowing me to cut through the clutter. Everything else (mostly email I don't need to see right away) is sent to 'outsiders' or  ‘catchall,’ which I check occasionally throughout the day. You can add additional rules to further route any email you absolutely can’t miss, but that sort of defeats the point, doesn’t it?

    Thanks to Matt Havard for submitting the information for this post.  Feel free to contact Darwin VanDyke or Evan Martinez with any ideas you might have for blog posts.
  • Adobe Acrobat Pro Licensing

    July 9, 2018, 13:19 PM by Evan Martinez
    If you are interesting in purchasing some of Adobe's PDF tools, here are some details on a few of your options:
    • Adobe Acrobat Professional 2017 (edit) Licenses
      • Available through UTA Campus Computer Store for $78.99 in any volume, quote attached (retail $450) – License (1 time fee, not subscription)- quote can be found here.
      • Adobe Acrobat Pro 2017 is publishing software for viewing, creating, combining, and controlling Adobe PDF documents for distribution, collaboration, and data collection.
      • Adobe Acrobat vendor software terms have changed to a subscription model of $15/month
      • Microsoft Office applications can natively save documents to PDF, but not PDF to Office
    • Alternatives
      • Adobe Export PDF is available for $23.88 annual ($1.99/month) subscription, and enables one named user to convert PDF’s back to Word docs from within the free Adobe Acrobat Reader DC (default) PDF software
      • Free: Adobe Fill&Sign mobile app allows completing forms and signatures for free
      • Free: Adobe Scan mobile app allows you to turn any picture with a mobile camera into a PDF for free
      • Adobe offers a variety of other free mobile apps but none that edit content in PDF’s
    Some free software alternatives are also available that mimic some of the functionality but also have limitations of use.

    Thanks to Darwin VanDyke for submitting the information for this post.  Feel free to contact Darwin VanDyke or Evan Martinez with any ideas you might have for blog posts.
  • Archiving in Outlook

    July 3, 2018, 09:13 AM by Darwin VanDyke

    There is a simple process to free up some of your valuable email space called archiving. In Outlook, choose File, from the Info (default tab), select Cleanup Tools, and then Archive (as shown below).

    Archive Folders

    Choose Archive this folder… and highlight preferred folder or folders (Calendar, Sent, Deleted, etc. may also be selected).

    Set the Date you’d like to move items older than into the Archive (typically about a month in the past).

    Choose Browse and rename the archive according (such as archive-2018 for the calendar or fiscal year for example) Default location is C:\Users\[user name]\Documents\Outlook Files\

    Select OK and the Archive process will initiate.

    Once complete the archive-[date].PST file (created locally) should show in your Mail or Folders view in Outlook

    Archived Folders

    Contact with any questions or to request other process documents.

    Thanks to Andrea Nolasco for submitting the idea for this post.  Feel free to contact Darwin VanDyke or Evan Martinez with any ideas you might have for blog posts.