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What is SharePoint Online?

UTMB Information Services is migrating all data and business processes currently in iSpace (Xythos) to SharePoint Online (SPO) and OneDrive for Business (ODFB), two applications within Microsoft’s Office 365 (O365) Suite.

SharePoint Online is a cloud-based file management and sharing environment from Microsoft. With SharePoint, you can access and collaborate on documents from anywhere—at the office, at home, or from a mobile device. SharePoint includes OneDrive for Business, which allows you to store up to 1 TB of your files in the cloud.

 
SharePoint features and benefits include:
  • Improved business continuity: SharePoint documents are stored in the Microsoft cloud, protected from unexpected local weather and other adverse conditions.
  • Improved integration with Word, Excel, PowerPoint and other Microsoft Office products.
  • Files and documents are accessible from anywhere, with computers and mobile devices.
  • Edit, attach and approve documents with one click while you’re on the go.
  • Co-authoring empowers true collaboration at UTMB—edit documents simultaneously with teammates and colleagues across departments.
 
What to expect during this transition

March 20 - August 30, 2019 is the planned migration timeline: Migrations to SharePoint and OneDrive will occur in stages. More details to come.  There will be continuous communication, robust training and ongoing support will be made available as we complete this transition.

Only the latest versions of documents in iSpace will be migrated. If you have questions about files with versioning enabled, contact SPO@UTMB.EDU.

Documents and web pages that contain links to iSpace documents will need to be updated with new links to those files once they have been migrated to SharePoint. We’ll be sure you have all the tools you need to complete this successfully and will update this guide with how-to documents and instructions as they become available.

Important: The OneDrive client will only sync with Windows computers on the UTMB network. If you aren’t on the UTMB network, access to your OneDrive data is available via the OneDrive Online Portal.

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More training resources are on the way! Look for live classroom sessions, downloadable quick reference guides and more!