What is OneDrive?

User folders in iSpace are moving to OneDrive!

The final phase of the migration from iSpace to SharePoint is about to begin. In a few days, the SharePoint transition team will start copying individual iSpace user folders into OneDrive.

Watch for a notification email communicating your folder migration date and further information.

To access your OneDrive files once they have been migrated, visit the UTMB SharePoint portal: https://sp.utmb.edu/. Once you’ve authenticated, select the “waffle icon” in the upper left-hand corner of the portal page. This will open a menu displaying “Apps” and “Documents.” Selecting the OneDrive icon under “Apps” will open your OneDrive folder within the browser.

You can also use the waffle icon to reach Outlook Online or any of the other Office 365 browser-based applications.

If your UTMB computer is running the appropriate versions of Windows 10 and Office, and you have the OneDrive sync client installed, you will be able to integrate your OneDrive and SharePoint folders into File Explorer. For assistance with installing and configuring the OneDrive sync software, please contact the IS Service Desk at (409) 772-5200 or (888) 898-2401. You should also review the “OneDrive and SharePoint Setup and Synchronization” video on UTMB’s Office 365 transition and training site: https://www.utmb.edu/o365/training/videos.

If your computer runs the MacOS, Linux or an earlier version of Windows, you’ll have to use a web browser to  access SharePoint and OneDrive.

Note: An important difference between this folder migration and previous migrations of the iSpace Departments and Collaboration volumes is that you will retain read-only access to your iSpace user folder until all folders have been migrated to OneDrive. You will not be able to edit the files in iSpace, nor can you upload new material. Once your folder has been migrated, all interactions with your user folder files will take place in OneDrive.

UTMB Information Services is migrating all data and business processes currently in iSpace (Xythos) to SharePoint Online (SPO) and OneDrive, two applications within Microsoft’s Office 365 (O365) Suite.

SharePoint Online is a cloud-based file management and sharing environment from Microsoft that includes OneDrive, which allows you to store up to 1 TB of your files in the cloud.

OneDrive is web storage space free with your Office 365 account, accessible once logged in. Files may be easily saved to and from OneDrive using a web browser. OneDrive also has an app that can be downloaded from your mobile device's app service.

 

  • OneDrive folders are 1 TB (1000 GB) in size, compared to iSpace user folders at 10 GB.
  • Improved business continuity: Documents saved in OneDrive folders are stored in the Microsoft cloud, protected from the unexpected local weather and other adverse conditions.
  • Improved integration with Word, Excel, PowerPoint and other Microsoft Office products.
  • Files and documents are accessible from anywhere, with computers and mobile devices.
  • Edit, attach and approve documents with one click while you’re on the go.
  • Co-authoring empowers true collaboration at UTMB—edit documents simultaneously with teammates and colleagues across departments.