Please note that effective May 1, 2024 through August 31, 2025 the Ballinger Mills Room and Caduceus Room are unavailable for events due to it will be undergoing construction. 

Administration Building Panoramic

Our Facilities: Administration Building

Caduceus Room

Please note that effective May 1, 2024 through August 31, 2025 the Ballinger Mills Room and Caduceus Room are unavailable for events due to it will be undergoing construction. 

Reservations

UTMB users can check availability in the Outlook Rooms Calendar under Administration, Caduceus 6.300

  • Right Click on Shared Calendars
  • Add Calendar
  • From Room List search, Administration, Caduceus 6.300
  • Here is where you check availability

 To reserve the facility, process a calendar invite from YOUR calendar 

  • Under location, click Administration, Caduceus 6.300
  • The invite will be approved/denied, and a confirmation will be sent

About this facility:

Located on the 6th floor of the Administration Building, Room 6.300. 301 8th Street, Galveston, TX 77555.  L#01292

Can accommodate 60 at rounds and 125 for a stand up reception.

The room is equipped with:

  • Podium and microphone
  • Computer and house audio
  • Retractable screen
  • Projector
  • Microsoft Teams, Zoom capabilities
  • Handheld microphones
  • Lavaliere microphones
  • AMX control touch screen
  • 2 wall monitors
  • Flip chart stand
  • Wireless high speed internet
CR-Conference
CR-Tables
Caduceus Room floor plan
Click image to enlarge

Ballinger Mills Room

Please note that effective May 1, 2024 through August 31, 2025 the Ballinger Mills Room and Caduceus Room are unavailable for events due to it will be undergoing construction. 

Reservations

UTMB users can check availability in the Outlook Rooms Calendar under Ballinger Mills Room.

  • Right Click on Shared Calendars
  • Add Calendar
  • From Room List search, Ballinger Mills Room
  • Here is where you check availability

To reserve the facility, process a calendar invite from YOUR calendar 

  • Under location, click Ballinger Mills Room. 
  • The invite will be approved/denied, and a confirmation will be sent.

About this facility:

Located on the 6th floor of the Administration Building, Room 6.302. 301 8th Street, Galveston, TX 77555.  L#01291

The room is equipped with:

  • Large executive conference table that will accommodate up to 16
  • Large monitor with computer connection
  • Microsoft Team, Zoom capabilities
  • Flip Chart board
  • Wireless high speed internet
BMRCatering
BMRConference
Ballinger Mills Room Floor Plan
Click image to enlarge

Parking for the Administration Building

Parking is available for visitors and guests in Garage 8 - Hospital Garage at 6th and Texas Avenue. A booth attendant will be on duty Monday - Sunday from 8 a.m. to 8 p.m. The parking rate is $1.75 per hour or any part of an hour up to $14.00 maximum for the day. Payment should be made to the booth attendant upon exiting and can be made by cash or credit card. During the times that an attendant is not on duty, payment will be made to the night machine upon exiting. Departments can validate for non-patient visitors and will be billed $6 per validation by the Parking Office.

Other Details

Food/Beverage and Room Set-Up

  • Rooms come with tables and chairs, however, they are not set up. Room setup, food and beverages in all facilities MUST be provided exclusively by the Department of Catering and Special Events (Policy 2.6.9, Food Services Policy). Click Place a Catering Order or you may contact Catering at x29577 or email Tammy Ramirez at taramire@utmb.edu to discuss menu and pricing. A fee will be assessed by this department.
  • All orders are to be placed with a minimum of two (2) business days prior to the event.
  • Special requests for items not routinely provided on the UTMB's catering menu may be arranged through Catering office.

Minimum room set-up fees:

  • Caduceus Room $75, Ballinger Mills Room $50
  • A small foyer area is available for use outside of the Ballinger Mills Room and Caduceus Room. Custom registration tables are in foyer for your use.

 

Audio/Visual Equipment

Alcohol

  • Use of alcoholic beverages is not allowed prior to 5 p.m. Monday - Friday.
  • All alcohol must be purchased through the Department of Catering and Special Events and cannot be taken from the facility.
  • All UTMB Health events held on or off campus that wish to serve alcohol MUST submit an Alcohol Service Request form for approval prior to event date.
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