Reserved

Our Facilities: Administration Building

Caduceus Room

UTMB users can check availability in the Outlook Rooms Calendar under Administration, Caduceus 6.300
  • Right Click on Shared Calendars
  • Add Calendar
  • From Room List
  • Search Administration, Caduceus 6.300
  • Here is where you check availability

To reserve the facility, process a calendar invite from YOUR calendar.  Under Location click Administration, Caduceus Room 6.300.  The invite will be approved/denied and a confirmation will be sent.

About this facility:

COVID-19 RESPONSE:  Currently, we are limiting occupancy to 50 percent of full capacity. If you are using a room that does not have an occupancy limit posted, use the 50 percent limit to determine the appropriate number of people who can be there at one time. Be sure to always maintain 6 feet of distance between people in the room.

8 Round tables of 4 chairs to accommodate 32 attendees

Stand Up Event can accommodate 50 max

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  • Located on the 6th floor of the Administration Building, Room 6.300. 301 8th Street, Galveston, TX 77555.  L#01292
  • Can accommodate 70 guests for a seated dinner, 125 for a stand-up reception, and 100 for theater-style seating.
  • The room is equipped with:
    • Podium and microphone
    • Computer and house audio
    • Retractable screen
    • Projector
    • Skype, Microsoft Teams, Zoom capabilities
    • Handheld microphones,
    • Lavaliere microphones
    • AMX control touch screen
    • 2 wall monitors
    • Polycom (conference telephone number 409-772-2731)
    • Flip chart stand
    • Wireless high speed internet
CR-Conference
CR-Tables Caduceus Room floor plan
Click image to enlarge

Ballinger Mills Room

UTMB users can check availability in the Outlook Rooms Calendar under Ballinger Mills Room
  • Right Click on Shared Calendars
  • Add Calendar
  • From Room List
  • Search Ballinger Mills Room
  • Here is where you check availability

To reserve the facility, process a calendar invite from YOUR calendar.  Under Location click Ballinger Mills Room.  The invite will be approved/denied and a confirmation will be sent.

About this facility:

COVID-19 RESPONSE:  Currently, we are limiting occupancy to 50 percent of full capacity. If you are using a room that does not have an occupancy limit posted, use the 50 percent limit to determine the appropriate number of people who can be there at one time. Be sure to always maintain 6 feet of distance between people in the room.

Conference table can accommodate 8 attendees

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BMRCatering
BMRConference Ballinger Mills Room Floor Plan
Click image to enlarge

Parking for the Administration Building

Parking is available for visitors and guests in Garage 8-Hospital Garage at 6th and Texas Ave. A booth attendant will be on duty in G8-Hospital Garage; Monday - Sunday from 8 a.m. to 8 p.m. The parking rate is $1.75 per hour or any part of an hour up to $14.00 maximum for the day. Payment should be made to the booth attendant upon exiting and can be made by cash or credit card. During the times that an attendant is not on duty, payment will be made to the night machine upon exiting. Departments can validate for non-patient visitors and will be billed $6 per validation by the Parking Office.

Other Details

Food/Beverage and Room Set-Up

  • Rooms come with tables and chairs, however, they are not set up. Room setup, food and beverages in all facilities MUST be provided exclusively by the Department of Catering and Special Events (Policy 2.6.9, Food Services Policy). You may contact Catering at x29577 or email Tammy Ramirez at taramire@utmb.edu to discuss menu and pricing. A fee will be assessed by this department.
  • All orders are to be placed with a minimum of two (2) business days, or 48 hours prior to the event.
  • Special requests for items not routinely provided on the UTMB's catering menu may be arranged through Catering office.
Administration Building:
  • Minimum room set-up fees: Caduceus Room $75, Ballinger Mills Room $50.
  • A small foyer area is available for use outside of the Ballinger Mills Room and Caduceus Room. Custom registration tables are in foyer for your use.

ALCOHOL

  • Use of alcoholic beverages is not allowed prior to 5 p.m. Monday - Friday.
  • All alcohol must be purchased through the Department of Catering and Special Event and cannot be taken from the facility.
  • All UTMB Health events held on or off campus that wish to serve alcohol MUST submit an Alcohol Service Request form for approval prior to event date.

Audio/Visual Equipment