UTMB Emergency Operations Business continuity plans and resources

2015 Updates

The Institutional Safety and Security Executive Committee (ISS) provides oversight for all UTMB preparedness activities (Charter). This includes both Emergency and Continuity planning (per IHOP Policy on Institutional Resilience). The ISS conducts an extensive review of each program year’s work and the proposal for the following year. (2015 Approval ISS Summary).

Priority Risks for 2015 are:

  • Weather
    • Hurricane Flooding
    • Hurricane Wind
    • Extreme Heat
    • Water Shortage / Outage
  • Utilities Outage
  • Disease Outbreak including Ebola
  • Mass Casualty (e.g. Active Shooter / Chemical Plant incident)

The major change to the Scope and Objectives sections of the Emergency Operations Plan for this year is the inclusion of external campuses, and the delegation of authority to deal with no-notice incidents.

The emergency supplies inventory was revamped in light of the Personal Protective Equipment needed to address risks associated with Ebola.

A review of UTMB’s emergency radio architecture is underway (and aligned with state interoperability guidance).

Hazard Vulnerability Analyses are conducted for each UTMB location, including clinic sites. Clinic managers also identify priority risks for their locations. (Main Campus, League City and AD Campus HVAs) (96 Hour Analyses)

In general, each UTMB staff member should be aware of their emergency role and to whom to report in an emergency. By UTMB Policy, each employee should meet with their manager (prior to June 1 each year) to discuss their status (essential/non-essential), and their emergency role.

An Annual Acknowledgement form (available on the Human Resources Forms Library) should be used to guide this discussion and should be signed by both the employee and manager.

This site is the online home for the UTMB Emergency Operations Plan, the Bioterrorism and Emerging Infectious Diseases Readiness Plans, Business Continuity Planning and related documents.

It is the policy of UTMB to provide a framework for response to emergencies, internal or external, naturally occurring or man-made, which will guide all staff in managing the event safely and assuring rapid recovery to normal operating conditions.

All UTMB faculty, staff, students, contract employees, and volunteers should have a working knowledge of the emergency preparedness plans relative to their department or school. They will be expected to follow the plan in case of an emergency.

The Emergency Operations Plan presented here is institutional, involving the hospitals, business and administrative offices, the schools, and institutes. Developed collaboratively by representatives from each of these areas, this information is reviewed annually, revised as necessary, and approved by the President’s Council.