News & Information
Message from Leadership (May 26, 2016):
Emergency Prep a Year-Round Effort; Take Steps Now for Your Family and Workplace
The June 1 start of hurricane season offers us an opportunity to review emergency preparations in general. But emergencies come in many forms year-round. In recent memory, UTMB campuses, clinics and Correctional Managed Care sites have dealt with ice storms, floods, utility or computer system outages, water shortages and other disruptions that have affected employees, students and business operations. Read rest of message...
The Institutional Safety and Security Executive Committee (ISS) provides oversight for all UTMB preparedness activities (Charter). This includes both Emergency and Continuity planning (per IHOP Policy on Institutional Resilience). The ISS conducts an extensive review of each program year’s work and the proposal for the following year. (2015 Approval ISS Summary).
Priority Risks are:
- Hurricane Flooding
- Hurricane Wind
- Extreme Heat
- Water Shortage / Outage
- Utilities Outage
- Disease Outbreak including Ebola
- Mass Casualty (e.g. Active Shooter / Chemical Plant incident)
The major change to the Scope and Objectives sections of the Emergency Operations Plan for this year is the inclusion of external campuses, and the delegation of authority to deal with no-notice incidents.
The emergency supplies inventory was revamped in light of the Personal Protective Equipment needed to address risks associated with Ebola.
A review of UTMB’s emergency radio architecture is underway (and aligned with state interoperability guidance).
Hazard Vulnerability Analyses are conducted for each UTMB location, including clinic sites. Clinic managers also identify priority risks for their locations.
League City and AD Campus HVAs)
(96 Hour Analyses)
In general, each UTMB staff member should be aware of their emergency role and to whom to report in an emergency. By UTMB Policy, each employee should meet with their manager (prior to June 1 each year) to discuss their status (essential/non-essential), and their emergency role.
An Annual Acknowledgement form (available on the Human Resources Forms Library) should be used to guide this discussion and should be signed by both the employee and manager.