How to Schedule an Appointment on iLabs

To schedule time on an instrument, follow the steps below:

  1. Log in to the UTMB iLab Flow Cytometry Core page.
  2. Select the “Schedule Equipment” tab.
  3. Click “View Schedule” next to the instrument you wish to use.
  4. Click and drag over the desired time slot on the calendar.
  5. A reservation window will open, allowing you to:
    • Confirm reservation details
    • Enter your FRS number in the payment information box
  6. Save the reservation to finalize your booking.

Assisted Appointments

Trained users who would like staff‑assisted instrument use may request an assisted appointment directly through the iLab calendar system.

  • When creating a reservation, open the “Use and Cost of Reservation” section.
  • Select “Pricing Details”.
  • Choose “Assisted Use” to schedule time with Core Facility staff support.

User Responsibilities

  • Ensure that reservations accurately reflect the total time needed, including startup, calibration, cleaning, and shutdown.
  • Cancel or modify reservations in accordance with the facility cancellation policy.
  • Confirm that all required training and biosafety approvals are current before booking.

Improper scheduling practices may result in restricted access to the booking system.

Need Help?

If you experience issues with iLab access, scheduling, or determining whether an assisted appointment is appropriate, please contact Flow Cytometry and Cell Sorting Core Facility staff for assistance.