COVID-19 UPDATE: — UTMB is in the process of gradually reopening campus. As we do so, we want to ensure our community is safe and we do our part to continue to mitigate the spread of the coronavirus. Enrollment Services Offices are open and available to assist Monday thru Friday, from 8AM to 5PM. Should you need to visit our offices please maintain safe social distancing practices and continue to wear a face covering. If you need assistance and wish to avoid a trip to campus, please contact us via email:


ADMISSIONS AND RECORDS — applicant or student related questions

Graduate School of Biomedical Sciences - Linda Pheanis
lpheanis@utmb.edu

School of Health Professions
Randi Richardson
raaricha@utmb.edu

School of Medicine
Leila Robinson
le3robin@utmb.edu

School of Nursing
Katherine Rosen
kerosen@utmb.edu

STUDENT FINANCIAL SERVICES

Financial Aid - sfinaid@utmb.edu

Scholarships - schlrshp@utmb.edu

Student Accounts - sfinsvcs@utmb.edu

Welcome to Enrollment Services!

The Office of Enrollment Services is proud to be your one-stop for the administration of student admissions, financial services, registration, records, and scholarships. We are here to assist you!

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U.S. Department of Education

CARES Act Emergency Financial Aid Grant to Students

The Coronavirus Aid, Relief and Economic Security (CARES) Act allocates funds to support individuals and businesses/organizations, including colleges and universities, affected by the pandemic and economic downturn. UTMB has received funds under the CARES Act and is working to provide emergency assistance to as many students as possible to help them meet their emergency financial needs during this challenging time.

Report and Disclosure

CARES Act

An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

UTMB signed and returned to the Department of Education the Certification and Agreement. UTMB will award $550,876 (not less than 50%) of the funds received under section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

The total amount UTMB received on April 25,2020, from the U. S. Department of Education for awards to students is $550,876.

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

As of August 20, 2020, the total amount of emergency grants distributed to students under Section 18004(a)(1) of the CARES Act is $550,876.

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

The estimated total number of UTMB students eligible to participate in programs under section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive emergency grants under section 18004(a)(1) of the CARES Act for the spring 2020 semester was 2,446.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

The total number of UTMB students enrolled in spring 2020 who received an emergency grant under section 18004(a)(1) of the CARES Act is 509.

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

UTMB developed an application for the first round of grants that students completed between April 15, 2020 and April 21, 2020. The verified FAFSA was used to confirm that recipients met the eligibility requirements of the CARES Act. A committee consisting of one representative from each of the four schools and four representatives from Enrollment Services will review the applications and amounts requested to determine which students meet the criteria prescribed by the US Department of Education. The maximum that could be awarded per student is $2500.00.

UTMB developed a new application for the second round of grants that students completed between July 13,2020 and July 26,2020. This new application was based on the clarification of eligible expenses from the Department of Education. The verified FAFSA was used to confirm that recipients met the eligibility requirements of the CARES Act. A committee consisting of one representative from each of the four schools and four representatives from Enrollment Services will review the applications and amounts requested to determine which students meet the criteria prescribed by the US Department of Education. The maximum that could be awarded per student is $2500.00. Students who were enrolled prior to summer 2020 were given priority consideration. The remaining funds were awarded to the students who entered during summer 2020.

Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

All students were sent an email providing them a link to sign in to the scholarship application. They were instructed to complete the application if they were experiencing financial difficulties as a result of the COVID-19 crisis and told that the application would be open from May 15, 2020 until midnight, May 21, 2020. A second application period was open from July 13, 2000 to July 26, 2020 and students were given the same instructions as previously. Once the funds were awarded, students receiving the grant were notified via email of the amount they were awarded and told that they would be disbursed via direct deposit (or by check if they weren’t enrolled in direct deposit). They were also told that if they chose to use the funds to pay tuition/fees, they must login to their account to do so once they received their funds. UTMB will not use awarded emergency financial aid grants to pay outstanding or overdue student bills. Additional rounds of funding will be conducted until all CARES monies are distributed to students.

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Records and Enrollment

All third-party degree and enrollment verifications are now performed through the National Student Clearinghouse. Information may be found at National Student Clearinghouse. The University name is listed as "The University of Texas Medical Branch at Galveston". Current students wishing to request an enrollment verification letter should request this service through their mySTAR Student Center.

Jennie Sealy Hospital

Health Insurance

All enrolled UTMB students are required to have and to maintain health insurance.

Students may enroll in the plan offered to UTMB students through The University of Texas authorized insurance program, AcademicBlue, or furnish proof of existing health insurance coverage equal to the plan approved by The University of Texas System Board of Regents.

Proof of insurance is required each semester you are enrolled. Failure to provide proof of insurance prior to beginning of each semester may result in removal from classes.

Click here for more information about AcademicBlue, the UT system student health insurance plan.

Enrollment Services Contact Information

Mailing Address:
Office of Enrollment Services
The University of Texas Medical Branch
301 University Boulevard
Galveston, Texas 77555-1305
Phone: 409-772-1215
Fax: 409-772-5056
Email Addresses: enrollment.services@utmb.edu
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