Stationery

Official UTMB stationery reinforces our brand and professionalism in every communication. All business correspondence should use approved templates and follow the standard format shown in the letter example. 

Two letterhead options are available: a self-serve digital version with built-in branding and a print-ready version designed for use with pre-printed institutional letterhead. Follow the guidance below to ensure accuracy, accessibility, and brand compliance. 

person looking at a printed letter from UTMB with logo in the upper left corner

Guidelines for Stationery Use 

  • Brand Compliance

    To preserve the integrity of institutional communications:

    • Always use one of the approved letterhead files—do not recreate or modify branded elements.
    • Keep the logo, margins, type styles, and footer information exactly as provided.
    • Do not resize, recolor, or reposition the logo, address block, or branding components.
    • Use only the approved institutional fonts for all correspondence.
    • Maintain consistent formatting, spacing, and tone throughout the document.
    • Avoid adding unapproved graphics, patterns, or alternate marks.

  • Accessibility

    To ensure communications are clear and inclusive:

    • Use text sizes that meet accessibility standards; avoid reducing the default font sizes.
    • Maintain sufficient contrast between text and background—especially when using the self-serve digital version.
    • Use descriptive hyperlinks that communicate destination or purpose.
    • Ensure PDFs generated from letterhead documents preserve text accessibility and proper reading order.
    • Avoid using color alone to convey emphasis or meaning.

Template Options & Instructions

For Self-Serve Printing or Electronic Use (with embedded branding) 

These Microsoft Word templates are designed for desktop printing or electronic correspondence. Each includes the UTMB logo and an editable contact area so you can personalize your information.

Use the Arial fonts and styles provided in the placeholders, and confirm that all details are correct before sending or printing.

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  • When to Use the Self-Serve Template:
    • Printing on standard office printers on blank paper.
    • Distributing electronic versions of letters (PDF).
    • Sending official correspondence without access to pre-printed stationery.
  • Self-Serve Template Guidelines:
    • Do not remove or alter the embedded logo and elements.
    • Type only in the designated content area to preserve spacing and alignment.
    • Always export to PDF when sharing electronically to maintain visual consistency.
  • Available Self-Serve Template:
    • Standard Letterhead
    • Facsimile
    • Memorandum

For Pre-Printed Stationery (for use with branded paper stock)

These Microsoft Word templates omit the digital logo and are formatted to align perfectly for in-office printing over the institution’s pre-printed letterhead that already includes the UTMB logo and departmental information.

Note: The “ghosted” logo and contact information shown in the previews below represent elements pre-printed on your stationery. These will not appear in the Word template; only your typed content will print.

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  • When to Use Pre-Printed Stationery:
    • Printing high-quality letters on official branded stationery.
    • Producing signed or formal documents that require the physical letterhead.
  • Pre-Printed Stationery Guidelines:
    • Only use the print-ready template that is specifically aligned for pre-printed paper.
    • Do not add any logos or header graphics—these are already present on the stationery.
    • Ensure your printer settings match the required margins so text aligns correctly with the pre-printed elements.
    • Review a test print before final production to verify correct placement.
  • Available Pre-Printed Stationery Templates:
    • Standard Letterhead for Stationery
    • Memorandum for Stationery
    • Monarch Letterhead for Stationery
    • #10 Envelope for Stationery
    • Monarch Envelope for Stationery
    • Mailing Labels for Stationery

Download Files

Employees may download the latest brand assets by logging into the brand downloads portal. Users without access, including external partners, can request materials by visiting our brand support page.

Brand Downloads Portal

Printing Services

Need oversized printing or specialty materials? We produce and print everything from brochures and flyers to signage, banners, decals, and business stationery.

Order from the Print Shop