Virtual Meeting Backgrounds

Bring our brand into your online meetings with these optional virtual backgrounds, designed for use in Teams, Zoom, and other video platforms. They’re a simple way to so university pride by appearing professional while maintaining a consistent institutional presence in digital meetings.

Use the approved backgrounds and follow these guidelines to ensure proper brand use, accessibility, and platform compatibility.

person on a virtual meeting

Virtual Meeting Background Guidelines 

  • Brand Compliance

    To maintain a cohesive visual identity across virtual platforms:

    • Use only the official institutional virtual backgrounds provided—do not create or modify your own.
    • Do not reposition, resize, or recolor the logo or graphic elements.
    • Choose backgrounds that are appropriate for your role, audience, and communication context.
    • Avoid busy or distracting designs that compete with your on-screen presence.
    • Do not add personal graphics, watermarks, or unapproved imagery.

  • Accessibility

    Virtual backgrounds should support clarity and readability for all meeting participants:

    • Select backgrounds with sufficient contrast between you and the background to avoid silhouette or washout effects.
    • Avoid backgrounds with heavy gradients, tight patterns, or high-movement textures that may cause visual strain or video distortion.
    • Ensure your face remains clearly visible with adequate lighting—proper lighting is as important as the background choice.
    • When presenting slides or sharing content, opt for simpler backgrounds to reduce distraction.
    • If your platform supports it, disable background blur or filters that interfere with the branded background.

Options & Instructions 

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  • Applying Backgrounds in Microsoft Teams

    To add a virtual background in Microsoft Teams:

    1. Download your chosen background and save it to your device. 
    2. In Teams, join or start a meeting. 
    3. Before joining (or during the meeting), open More (···) → Video Effects and  Settings 
    4. Select Add new and upload the branded background file. 
    5. Apply the background and confirm correct placement and visibility of brand elements. 
    6. Check your camera framing so the UTMB brand isn’t cropped or blocked. 

  • Applying Backgrounds in Zoom

    To add a virtual background in Zoom:

    1. Download your chosen background and save it to your device. 
    2. Open Zoom and sign in. 
    3. Join a Meeting or Host a Meeting 
    4. Select "Backgrounds"  
    5. Select the + icon and choose Add Image. 
    6. Upload the approved UTMB background. 
    7. Adjust Mirror my video if needed. (Your background displays correctly to others either way.) 
    8. Check your camera framing and lighting so key brand elements remain visible. 

Download Files

Employees may download the latest brand assets by logging into the brand downloads portal. Users without access, including external partners, can request materials by visiting our brand support page.

Brand Downloads Portal