Room Reservations
Room reservations must be made by an authorized officer. To check if you are an authorized officers, please visit our Registered Organizations page. Officer updates can be made on our Officer Update Form.
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Premium Zoom Account
Looking to host a virtual meeting or event? We've got you covered! Student organizations can request use of our account to hold meetings or webinars that will last more than 40 minutes. To reserve the Zoom Account, check out the link below.
https://utmb.us/aov
Our new form makes it easier than ever to book a Zoom Meeting!
Advertising for your Organization
We want to help you get the word out about your organization! We have three ways to help you reach other students and the UTMB community.
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Equipment Checkout
Need to borrow some supplies? We have everything from games to tech to tables. Read the full list below.
Reserve Equipment
Equipment List:
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Printing & Copies
Student Organizations are can print/copy up to 250 pages each year. The pages must relate to organization business - we can't print any personal pages.
To get your pages printed: Email student.life@utmb.edu with at least 24 business hours notice.
Registration Renewal and Risk Management
Annual registration renewal is required for all student organizations. The registration renewal will take place from July 1 - August 31
Registration renewal has two parts:
- Organization Renewal Form
- Risk Management Compliance Training
Student organizations that do not complete both parts of the renewal process will lose their REGISTERED status and can no longer be active on campus - including making rooms reservations, conducting fundraisers, participating in the Welcome Back Week Community Fair, etc.
Student Organization officers are required to attend Risk Management training annually. This information is to be shared with the student organization members and reviewed on a regular basis as needed. If you have any questions, please email student.life@utmb.edu.