Room Reservations
Room reservations must be made by an authorized officer. To check if you are an authorized officers, please visit our Registered Organizations page. Officer updates can be made on our Officer Update Form.
Make a Room Reservation
Reservable Rooms:
-
Basic Sciences Building
- BSA 2.212 | Theater Seating | Capacity 106
-
Clinical Sciences Building
- CSA 3.362 | Theater Seating | Capacity 330
-
Health Education Center
- HEC 1.200 | Classroom | Capacity 160
- HEC 1.202 | Classroom | Capacity 160
- HEC 2.206 | Classroom | Capacity 144
- HEC 2.220 | Classroom | Capacity 144
- HEC 3.200 | Classroom | Capacity 60
- HEC 3.201 | Classroom | Capacity 60
- HEC 3.206 | Classroom | Capacity 136
- HEC 3.222 | Classroom | Capacity 152
- HEC 5.400 | Conference | Capacity 8
-
Levin Hall
- Levin 3.320 | Classroom | Capacity 49
- Levin 3.324 | Classroom | Capacity 60
- Levin Full Auditorium | Theater | Capacity 486
- Levin North Auditorium | Theater | Capacity 250
- Levin South Auditorium | Theater | Capacity 250
- Levin Main Auditorium | Theater | Capacity 986
-
Research Building #6
- RB6 1.102 | Conference | Capacity 22
- RB6 1.108 | Conference | Capacity 24
- RB6 1.206 | Theater | Capacity 163
-
SHP/SON Building
- SHP/SON 1.202 (Quad) | Theater | Capacity 79
- SHP/SON 1.304 (Quad) | Theater | Capacity 98
- SHP/SON 1.102 (Quad) | Theater | Capacity 101
- SHP/SON 1.104 (Quad) | Theater | Capacity 79
- SHP/SON 1.402 | Classroom | Capacity 60
- SHP/SON 1.408 | Classroom | Capacity 51
- SHP/SON 1.406 | Conference | Capacity 18
- SHP/SON 1.418 | Classroom | Capacity 21
- SHP/SON 1.420 | Conference | Capacity 10
- SHP/SON 1.424 | Conference | Capacity 12
- SHP/SON 1.442 | Classroom | Capacity 42
- SHP/SON 1.444 | Classroom | Capacity 40
- SHP/SON Lobby | Lobby/Lounge | Capacity 10
-
Old Red (Ashbel Smith)
- Old Red Amphitheater | Theater | Capacity 243
-
Jamail Student Center
- Jamail Cafeteria | Cafeteria | Capacity 100
- Jamail 2.124 | Conference | Capacity 20
- Jamail 2.132 | Conference | Capacity 40
- Jamail 2.110 | Conference | Capacity 8
Premium Zoom Account
Looking to host a virtual meeting or event? We've got you covered! Student organizations can request use of our account to hold meetings or webinars that will last more than 40 minutes. To reserve the Zoom Account, check out the link below.
https://utmb.us/aov
Our new form makes it easier than ever to book a Zoom Meeting!
Advertising for your Organization
We want to help you get the word out about your organization! We have three ways to help you reach other students and the UTMB community.
News & Notes
Our newsletter is emailed to all UTMB students every Thursday morning. Submissions are due Wednesday at noon.
Submit
Facebook Page
Send us a blurb, flyer, and/or video and we will post it on our page. We can also share other Facebook posts if you send us the link.
Share
Bulletin Boards
We have boards around campus where you can post your physical flyers. Email us to get the approved.
Post
Equipment Checkout
Need to borrow some supplies? We have everything from games to tech to tables. Read the full list below.
Reserve Equipment
Equipment List:
-
Sports & Games
- Corn Hole - Large (2)
- Corn Hole - Small (2)
- Bocce Ball
- Spike Ball Sets (4)
- Giant Jenga
- Giant Connect Four (2)
- Giant Checkers
- Ladder Ball (2)
- Tug-o-War Rope
- Board Games
- Playing Cards
-
Event Set-Up
- Tables - 6ft (12)
- Chairs (14)
- Coolers (6)
- Decorations
-
Technology
- Projector & Screen
- Presentation Clicker
- USB/HDMI Converters
Printing & Copies
Student Organizations are can print/copy up to 250 pages each year. The pages must relate to organization business - we can't print any personal pages.
To get your pages printed: Email student.life@utmb.edu with at least 24 business hours notice.
Registration Renewal and Risk Management
Annual registration renewal is required for all student organizations. The registration renewal will take place from July 1 - August 31
Registration renewal has two parts:
- Organization Renewal Form
- Risk Management Compliance Training
Student organizations that do not complete both parts of the renewal process will lose their REGISTERED status and can no longer be active on campus - including making rooms reservations, conducting fundraisers, participating in the Welcome Back Week Community Fair, etc.
Student Organization officers are required to attend Risk Management training annually. This information is to be shared with the student organization members and reviewed on a regular basis as needed. If you have any questions, please email student.life@utmb.edu.