Coins in jars; UTMB Student Orgs, Student Organization Funding

Student Organization Funding



Event Funding

Expand All Collapse All


The Proposal Process

In order to apply for SGA funding, your organization must complete two steps:

  1. Submit a Request for Funding Proposal (RFP) to the SGA Treasurer Gracie Geddie   (lageddie@utmb.edu) and SGA Advisor (katie.pfeuffer@utmb.edu)
  2. Attend a budget meeting to present your proposal to the Budget Committee

Proposals must be presented to the Budget Committee at the meeting AT LEAST the month prior to the travel date and AT LEAST 2 months prior to the event date. RFPs must be submitted by 12:00 PM the Wednesday before the monthly budget meeting. For example: events occurring in March must be presented at January's budget meeting or earlier and travel occurring in March must be presented at February's budget meeting or earlier; travel occurring in October must be presented at September's budget meeting or earlier and events in October must be presented at August's budget meeting or earlier; and so on. Specific proposal/meeting dates can be found below.

(FOR TGIT FUNDING YOU ARE REQUIRED CONTACT KATIE (SGA ADVISOR) BEFORE PLANNING YOUR EVENT. FAILURE TO NOTIFY COULD CAUSE YOUR EVENT TO GET PUSHED BACK TO THE FOLLOWING MONTH.)

RFPs must include:

  • Cover letter explaining the function in general terms
  • Expected expenditures of the proposal with all expenses itemized
  • Indication of what portion of the funding the student organization is providing (if any)
  • Separate financial statement indicating the organization's total financial holdings
  • Additional paperwork as described on the RFP
  • SFR/ Class organization requests only: written approval from your school's SGA senators

     



Proposal Deadlines & Budget Meetings

The SGA Budget Committee meets once a month.
Please see below for specific dates and deadlines.

Note: At minimum, domestic TRAVEL proposals must be heard and approved 30 days before date of travel. Travel proposals can be heard up to 3 months prior to proposed date of travel. 

Note: At minimum, EVENT proposals must be heard and approved 2 months before the proposed event date. Event proposals may be heard up to 4 months prior to proposed event date.

Expand All Collapse All


Forms & Proposal Portals

Doodled icon of a rocket launching

TRAVEL RFP
FORM

Doodle of a piece of paper with a check mark

BUDGET COMMITTEE
BYLAWS

Doodle of a human figure dancing with music notes overhead

TGIT/ EVENT RFP
FORM

Doodled icon of a rocket launching

TRAVEL SUBMISSION PORTAL

Doodle of a human figure dancing with music notes overhead

EVENT SUBMISSION PORTAL



Office of Student Life

Office of Student Life Phone Directory
(409) 772-1996
Please visit the "Meet the Team" section to find the office phone numbers of individual staff members.

Email: student.life@utmb.edu

Physical Address:
Lee Hage Jamail Student Center, 2nd Floor
920 Strand Street | Galveston, TX 77555
Building #14 on campus map: Link to campus map

Mailing Address:
Office of Student Life
University of Texas Medical Branch at Galveston
301 University Boulevard | Galveston, TX 77555-1316